https://sleepyhollow.localarchives.org/files/original/8d8d6938ad9e85b6d532a36cfa559368.pdf 92ddddad84000aa6f89cd2050f162086 PDF Text Text Meeting Date; 02/08/2022 Resolution #; 02/12/2022 RESOLUTION OF THE SLEEPY HOLLOW VILLAGE BOARD RE-ESTABLISHING A CLIMATE SMART TASK FORCE AND APPOINTING A NEW CLIMATE SMART COORDINATOR WHEREAS, on September 23, 2014, the Sleepy Hollow Village Board signed on to the Pledge to Be a Climate Smart Community; and WHEREAS, the Certified Sleepy Hollow Pledge was submitted to the NY State Department of Environmental Conservation (DEC) in January 2015 for posting to its Climate Smart Communities (CSC) Website, and the Village of Sleepy Hollow has been officially recognized as a Climate Smart Partner since February 2015; and WHEREAS, the top two action items listed on the DEC Website, establishment of a CSC Task Force and appointment of a CSC Coordinator are mandatory in order for the Village of Sleepy Hollow to fulfill its pledge and advance its Climate Smart status to the "Silver" level, which levels would qualify the Village for grant eligibility; and WHEREAS, on January 29, 2019, the Sleepy Hollow Board of Trustees established a Climate Smart Task Force consisting of 8 community members, Wayne Ballard, DPW Superintendent, as Village Staff liaison, and Ms. Alexxis Granger, a Pace University Graduate Student intern, who was appointed as Climate Smart Coordinator; and WHEREAS, on May 5, 2020, the Sleepy Hollow Board of Trustees re-established a Climate Smart Task Force consisting of 8 members including Village Administrator Anthony Giaccio as Village staff liaison and appointed Ms. Claire Davis as the Climate Smart Coordinator for the Village of Sleepy Hollow; and WHEREAS, on December 15, 2020, the Sleepy Hollow Board of Trustees re-established a Climate Smart Task Force consisting of 9 members including Village Administrator Anthony Giaccio as Village staff liaison and appointed Ms. Sarah Smiley as the Climate Smart Coordinator for the Village of Sleepy Hollow; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow reestablishes a Climate Smart Task Force to comprise the following 12 members in accordance with the requirements for composition for such task force set forth on the DEC CSC Website: David Avrin - member SHEAC (Sleepy Hollow Environmental Advisory Committee) Daniel Convissor - member SHEAC Kirsten Hase-McLaughlin - resident Beverly Jansen - member SHEAC ��Meeting Date: 02/08/2022 Resolution #: 02/13/2022 Whereas, there is an opening in the Department of Public Works for a full-time Laborer position, and Whereas, Public Works Superintended, Kevin Smith, recommended part-time Laborer, Frank DePolito for this position of full-time, in the Department of Public Works. Now Be I t Resolved the Board of Trustees of the Village of Sleepy Hollow approve the Mayor's appointment of Frank DePolito, of White Plains, NY, to the position of fulltime Laborer at an annual salary of $78,111.52, effective February 14, 2022 and Be I t Further Resolved that there will be a 30 month period in which Mr. DePolito will only receive 90% of his annual salary per the collective bargaining agreement Article IV, Section 2, and all other terms and conditions of the collective bargaining agreement between the Village of Sleepy Hollow and the Local 456 International Brotherhood of Teamsters shall apply, and Be I t Further Resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Move: Trustee Rodriguez Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: Resolution No.: 02/08/2022 02/14/2022 of Sleepy Hollow is a Towns (HHRT), which is and of a up of app and map for J E IT RESOLVED that the to sign the attached proposal from Travel and map at an annual cost of $2,875. �STATEMENT O F W O R K - Village of Tarrytown Custom Base Map And New Tracks Tour Additions 1/19/2022 _ New Tracks & Custom Base Map Tour Additions Project Production Duration: January 5, 2022 - March 15, 2022 Contacts Story Clark, CEO stQryfttravelstnrysgps.cnm (307) 690-8164 Christie Koriakin, Director of Production christiefltrave Istorysgps com (336) 262-9111 Thomas Mitchell tmitchell5Q6flgmail.com (914) 830-3924 Richard Slingerland Tarrytown Administrator cslingerlandQtarrytowngov.com (914) 631-1785 Larry Schopfer, Irvington Administrator Ischopfe^irvingtonny fiov (914)591-4358 Anthony Giaccio, Sleepy Hollow Administrator agiaccioQsleepyhnlbwny.org (914)332-7074 Nancy Gold Marketing Director, Historic Hudson River Towns nanr-ygold01@gmail.rom (914)420-2308 Village of Tarrytown 1 Depot Plaza Tarrytown, NY 10591-3199 Project Description The Village of Tarrytown is seeking to create an attractive, customized map of the commercial venues in its downtown. As this is similar to the geolocational map for Tarrytown, Sleepy Hollow, and Irvington (the Villages) currently presented on the TravelStorys™ tour with the same name, Richard Slingerland suggested that the two projects be combined. The result will add two new tracks (channels) to the existing TravelStorys Villages tour. �The new tracks will display on an attractive artist-drawn (to scale) base map of the Villages. One track will present the cultural sites from the primary tour track in their existing audio format, and the other will present the commercial venues also from the primary tour track in their text format. Both tracks will display the five primary visitor parking lots. The combined sites will continue to be featured on the primary TravelStorys map (with the parking lots added), but the two separate additional tracks will give visitors a choice of how they want to experience visitor venues in the Villages, which will be offered as options when the tour is opened. In this way, users can opt to see and experience cultural and commercial venues separately or collectively, which will improve the user experience. The cultural venues track will present the same 73 geolocated sites chosen by the Villages for the initial tour and primary track and are curated audio sites. The commercial venues track will present the same 1 10 sites for the initial tour and primary track and are all the eateries in the Villages displayed as text and image sites. Tarrytown has asked that the five primary visitor parking lots be added with icons. Richard Slingerland will submit the coordinates for the parking lots. As in the case of the original tour track, the sites on the two new tracks can be experienced as walking and cycling tours of the Villages. The production package for the new tracks is the Shared Production Package on the TravelStorys mobile and web-based shared platforms, supported by TravelStorysGPS. The goals of the two new tracks will be to; 1) To offer visitors options on how they want to experience Tarrytown and where to park; 2) To enrich the experience of travelers to the region by interpreting the Villages in an attractive visual manner; 3) To collect useful analytics from the tracks for future Tarrytown crowd management initiatives. The new tracks will be added to the Villages' TravelStorys mobile audio tour1 featured on currently supported iOS and Android mobile and tablet devices and on the TravelStorys website (www.TfavelStQrvs.eem1 with selected content available on TravelStorysGPS social media platforms. The new tracks will consist of specific commercial Map Listings and cultural Story Sites from the current Villages tour and parking lots. The audio track will include 219 minutes of audio narration (73 geotags x 3 minutes/geotag), three to five corresponding images from the primary tour track per geotag, and the complete narration script and links. The Map Listings track will include 1 1 5 (110 from primary tour track & 5 new parking lot sites)) non-audio Map Listings with one image, and a short description in text. The stories for cultural track will launch automatically as users approach the corresponding locotion. The commercial sites on the commercial site track will present automatically as text. For off-site, remote usage, the audio sites, associated images, scripts, links, and Map Listings can be manually accessed on the app from any location by manually tapping the individual geotags on the tour map. The tracks can additionally be accessed on the TravelStorys and Tarrytown websites with the tour's TravelStorys Website Plugin'M (with the 3-year license agreement). On both platforms, users can enjoy the audio sites as a podcast using the Play All feature. Off-site 1 The final name of the tracks will be determined by the Village of Tarrytown during the track-building process. 1/28/221/19/22 Village of Tarry town - New Tracks & Base Map Page 2 ���Budget2 TOUR & TRACK FEATURES Mode of Travel: Walking & Cycling Tracks: 2 added tracks with content from primary track - 1 geolocated audio track displaying cuultural sites; 1 geolocated text track displaying commercial venues; both with images, text. Audio: 73 place-based audio stories from the primary tour track; 219 audio minutes; 3-minute maximum/story Images: As per primary tour track & viewable on tracks Text: As per primary tour track (73 audio Story Sites & 110 Map Listings) viewable on two separate tracks; 5 geolocated parking lot sites Overlays: Customized artist-drawn base map; colored icons for cultural sites, restaurants, lodging, & parking TRACK PRODUCTION PACKAG Track Production 2 Tracks - Conversion of 183 Sites + Addition of 5 Site SUBTOTAL $8,000 $8,000 Website Plugin Hosted on 2 Websites 3-year Ucen si SUBTOTAL Tour Subscription $500 $500 SUBSCRIPTION Already Paid Annual N/A Payment Schedule TravelStorysGPS requests payment with three invoices. 3 HASE DUF DATE PAYMENT AMOUNT Payment 1 Contract signed 50% $ 4,250 Payment 2 30 days after contract signed 40% $ 3,400 10% $ 850 T O T A L YEAR 1 $ 8,500 Payment 3 Tour production; payment due at the earlier of tracks launch date or one year after contract signing I [Subscription Already paid NA Changes and Additions to the Statement of Work Normal and customary expenses incurred in the course of execution of this project are the responsibility of TravelStorysGPS. Following signing of the Client Agreement, any significant changes to this Statement of Work or the associated work plan will be agreed to in writing and 2 Valid for 90 days 1/28/221/19/22 Village of Tarry town - New Tracks & Base Map Page 5 ��STATEMENT OF WORK - T r a v e l S t o r y s G P S Subscription For T r a v e l S t o r y s ™ Platforms and Welcome Center K i o s k s - Villages of Tarrytown, Irvington & Sleepy Hollow, NY December 28, 2021 TravelStorys™ Mobile & Web-based Platform Annual Subscription1 Subscription Duration: January 1, 2022 - December 31, 2022 Project Contacts Irave StorvsGPS Account Monacior II 111 MBWBpwM Story Clark, C E O storyQtra ve I sto rysq ps. ro m (307) 690-8164 Christie Koriakin, Director of Production rhristieatrflvelstorysgps.cprn (336) 262-9111 Richard Slingerland Tarrytown Administrator rslingftrlanriOtarrytnwngnv.rnm (914)631-1785 Village of Tarrytown 1 Depot Plaza Tarrytown, NY 10591-3199 Larry Schopfer, Irvington Administrator lsrhopfer@irvingtonny.gnv (914)591-4358 Village of Irvington 85 Main Street Irvington, NY 10533 Anthony Giaccio, Sleepy Hollow Administrator aglaccloOsleepvhollownv.org (914) 332-7074 Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Thomas Schneck, Visit Nyack Board Member Tbo ma s. SchnedtQd oci jwwa r a m m (914) 213-2618 Nancy Gold Marketing Director, Historic Hudson River Towns nancyooldQlQamailoam (914) 420-2308 Visit Nyack, Tarrytown, Irvington, & Sleepy Hollow requested that this first subscription payment be delayed; future payments will be due annually by January 1*. 1 �Project Description With completion of production and the launch of the Historic Hudson River Towns (HHRT) TravelStorys™ mobile and web-based audio tours (described below) and as part of the agreement with HHRT and the New New York Bridge Project (HHRT Agreement), Tarrytown, as the lead village as designated in the above agreement, and Irvington, & Sleepy Hollow (Villages) will become the sponsors of the TravelStorys downtown Tarrytown, Sleepy Hollow, Irvington mobile audio tour (Villages Tour). This sponsorship gives the Villages all of the benefits of TravelStorysGPS' subscription services as well as the opportunity to update and promote new Villages visitor information on the TravelStorys mobile and web-based platforms, the Governor Mario M. Cuomo Bridge (Bridge) Welcome Center visitor kiosks, and other local and regional websites. Background As background, with a grant from the New NY Bridge Project Community Benefits Fund and overseen by the New New York Bridge Project, which is a project of the New York State Thru way Authority (NYSTA), HHRT sponsored the development and production of six hands-free, self-guided mobile and web-based tours of the Historic Hudson River Town region on the TravelStorys app. The tours are: a self-guided driving tour of both sides of the Hudson through sixteen towns from Yonkers to the Peekskill across the Bear Mountain Bridge and the Bridge; two self-guided tours (walking and cycling) over the Bridge; one self-guided, walking/cycling tour of the Bridge's Westchester terminus towns, Tarrytown, Sleepy Hollow, and Irvington; one walking/cycling tour of the Rockland terminus towns of Nyack, South Nyack, and Upper Nyack; and one self-guided walking tour of artist Edward Hopper's neighborhood in Nyack. Subscription Payment Schedule Signing of this subscription agreement was delayed by testing of the kiosks' updating procedure and Visit Nyack's request due to cashflow issues resulting from Covid. To synchronize subscription payments, the first Villages tour subscription payment was moved to January 1, 2022. TravelStorysGPS will invoice the three Villages individually for their share of the subscription. Richard Slingerland, Tarrytown Administrator and Project Coordinator, as the designated lead sponsor under the HHRT Agreement, will ensure that all three payments are made annually to TravelStorysGPS. 12/27/21 TravelStorysGPS Subscription - Tarrytown, Sleepy Hollow, Irvington TravelStorys Tour Page 2 �TravelStorys Mobile and Web-based App Benefits TravelStorysGPS & TravelStorys App Description The TravelStorys mobile and web-based audio tours are produced by TravelStorysGPS, LLC, and presented on the TravelStorys mobile and web-based platforms. The tours are safe, self-guided audio experiences that are free to download. They are accessible handsfree on-site and remotely from anywhere in the world. The tours promote and interpret significant cultural, historic, natural history and other sites of interest and provide visitor information on restaurants and lodging. TravelStorys is a shared platform with over 200 high-quality, audio tours in 39 states and 3 countries, sponsored by communities, tourism and economic development agencies, nonprofit organizations, and businesses. TravelStorys App Benefits TravelStorys tours offer travelers informative, entertaining, and educational experiences and wayfinding to points of interest. Tours automatically play as travelers approach sites of interest, and are easily located as tours nearest to them present first complete with audio directions to starting locations. Travelers can toggle between tours and tracks, such as language tracks, where offered. While the tours are designed to be experienced onsite, virtual travelers can enjoy a full range of travel experiences on the app or online, including audio, images, scripts, and links by tapping on each story site. For more enriched viewing, video clips can be added to enhance the image slideshow, and virtual travelers can remotely look around at their surroundings using 360 Street View, while listening to the associated audio. Alternatively, they can listen to the tours hands-free in the continuous-play (Play All) podcast mode. TravelStorys tours offer tour sponsor promotion and revenue-generating features, which include: * Tour introduction and conclusion audio messaging, tour interstitials, and visual banners for commercial sponsors, to solicit contributions for local charitable organizations or to promote the destination while the traveler is enjoying the tour. ^ Audio and visual messaging at commercial sites with appropriate storytelling value in the audio introduction and conclusion or utilizing visual banners, links, and screen interstitials. * Tour sponsor sale of e-coupons to entice visitors into venues with discounts 12/27/21 TravelStorysGPS Subscription - Tarrytown, Sleepy Hollow, Irvington TravelStorys Tour Page 3 �* 'Connect' opt-out banner links to the tour sponsor website landing pages for solicitation and other messaging. Villages TravelStorys Mobile Tours, Story Sites, and Map Listings Description This statement of work is part as an attachment to the subscription contract. With the signing of the contract, the Villages will be the sponsors of the TravelStorys mobile and web-based Villages audio tour available to the general public and travelers visiting the Villages or planning their trip there. The tour offers self-guided interpretation of cultural, history, natural history, and art sites (Story Sites) of the Villages and surroundings. Other curated visitor information is presented as short, text-based, curated venue descriptions, (Map Listings) highlighting all local dining and lodging venues. Visitors coming by car or train are guided by audio wayfinding to the Villages' downtown to explore, learn, and find places eat, and stay, all encouraging visitors to stay longer. The Villages tour, along with the other HHRT tours, are featured on TravelStorys currently supported iOS and Android mobile and tablet devices, on the Bridge terminus kiosks2, and on other websites, and presented on the TravelStorys website (www.TravelStorys.com). with selected content shared on TravelStorysGPS social media platforms. The Villages tour currently features 66 cultural, historic, and recreational audio Story Sites as well as 119 Map Listings. While the HHRT contract allows for 85 Story Sites, because the Villages' Map Listings far exceed the number (45 restaurant and lodging sites) allocated under the HHRT contract, TravelStorysGPS and the Villages consider production of the extra 74 Map Listings to be a fair exchange for the 19 outstanding Story Sites. Going forward, additional Story Sites and Map Listings can be added for a modest fee following NYSTA specifications described below and subject to NYSTA approval. New Story Sites and Map Listing Tour Additions Production of future Story Sites and Map Listings will follow the process is outlined in detail in the HHRT Phase II Statement of Work, dated November 1, 2019, summarized below, which is part of the HHRT Agreement, and outlined in more detail in Appendix A. "New Audio Site and Map Listing Production." 2 Kiosk tour content is modified to meet Bridge and New York State Thru way Authority requirements. 12/27/21 TravelStorysGPS Subscription - Tarrytown, Sleepy Hollow, Irvington TravelStorys Tour Page 4 �Page 5 ���split equally between the four towns. The obligation of Tarrytown, Sleepy Hollow, and Irvington is therefore $750 per village per year. * Richard Slingerland has asked that TravelStorysGPS invoice each village individually and has agreed to ensure that all Westchester villages make their annual payments promptly. (Nyack makes its payments independently.) The Villages subscription payment is due January 1st of each year. $3,000 TravelStorysGPS Annual Subscription Due From Bridge Terminus Towns Tanytown - Tarrytown/Sleepy Hollow/lrvington walking/cycling tour $750 Sleepy Hollow - Sam* tour as above $750 Irvington - Same tour as above $750 Nyack-Visit Nyack and Edward Hopper's Nyack tours $750 TOTAL $3,000 Payment Schedule For T h e Villages TYPE: DUE DATE PERIOD January 1, 2022 One Year January 1,2022 One Year $750 January 1, 2022 One Year $750 AMOUNT 1st Subscription Payment Tarrytown (1) j $750 1st Subscription Payment Sleepy Hollow (1) 1st Subscription Payment Irvington (1) I Note: Each village will be invoiced and will pay their shareof the subscription annually Changes and Additions to The Statement of Work Normal and customary expenses incurred in the course of execution of this project are the responsibility of TravelStorysGPS. Following signing of the Subscription Agreement of which this Statement of Work is part, any significant changes to this Statement of Work or associated work plan will be agreed to in writing and may be subject to additional charges. In advance of commencement of additional work, TravelStorysGPS will present that work for review, approval, and payment {if necessary). TravelStorysGPS' hourly rate for additional work outside this Statement of Work is $200 per hour. 12/27/21 TravelStorysGPS Subscription - Tarrytown, Sleepy Hollow, Irvington TravelStorys Tour Page 8 �Meeting Date: 02/08/2022 Resolution #: 02/15/2022 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Request from the Cub Scouts WHEREAS, the Cub Scouts Pack 22 Tarrytown has requested permission to use the 21 Beekman Avenue Parking Lot to hold a food truck fundraiser to benefit the local scouting program, on Thursday, May 12, 2022, from 5:00pm to 10:00pm. WHEREAS, the Chief of Police will be notified of this request and will arrange to close the parking lot for this event. Moved: Deputy Mayor Scaglione Second: Trustee Andruss Vote: Unanimous �Pack 22 �Meeting Date: Resolution No.: 02/08/2022 02/16/2022 WHEREAS, a request has been made by Carol Vinzant of New Broadway to have the Village plant pumpkins in various public locations as part of a community event; and WHEREAS, the expense of the pumpkin seeds and associated costs will not exceed $500; and WHEREAS, the Village will determine the proper locations for this project; NOW, THEREFORE, BE IT RESOLVED that the Village Board approves the planting of pumpkin seeds at public locations chosen by the Village as part of a community event at a cost not to exceed $500. Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 02/08/2022 Resolution #: 02/17/2022 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Motor Equipment Operator [MEO] in the Department of Public Works Whereas, the Public Works Superintendent, Kevin Smith, has recommended the vacant Motor Equipment Operator [MEO] position be filled in the Department of Public Works, to maintain schedules and staffing consistency in the Village; and Whereas, on October 13,2021 the Board of Trustees authorized the Village Clerk to post the position per the Teamsters Contract for 10 consecutive days, and Whereas, after the 10 consecutive days there were four (4) applicants interested in the position, and Whereas, after careful consideration of all candidates, background and experience, the Village Board agreed with the recommendation of the Superintendent, Kevin Smith. Now Therefore Be I t Resolved, that the Board of Trustees, on the recommendation of the Superintendent, Kevin Smith, do hereby authorize the promotion of Manny Quizhpi to the position of Motor Equipment Operator [MEO] at an annual salary of $81,869.13 effective February 14th, 2022, and Be I t Further Resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two Moved: Trustee Gebler Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 02/08/2022 Resolution Number: 02/18/2021 LOCAL LAW AMENDING VILLAGE CODE SECTION 400-60 TO SET A 30 MILE PER HOUR SPEED LIMIT NORTHBOUND ON BROADWAY BETWEEN TARRYTOWN AND HIGHLAND AVENUE Local Law No. 1 of 2022 BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. The Code of the Village of Sleepy Hollow is amended at Section 400-60 entitled "Maximum speed limits" by: A. Name of Street Route U.S. 9 Amending the sixth provision thereof to read: Speed Limit (mph) 30 Location Northbound between the Tarrytown Village Line and Highland Avenue B. Deleting the third and fifth provisions thereof, which set a 35 mph speed limit on Route U.S. 9 (1) Northbound from Highland Avenue to the Mount Pleasant Town (2) Avenue. Southbound from the Mount Pleasant Town Line to Highland Line. Section 2. The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Section 3. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State Move: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2022 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2022-02-08-RES-12-18 Subject The topic of the resource Board of Trustees Minutes-2022 Date A point or period of time associated with an event in the lifecycle of the resource 2022 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text