https://sleepyhollow.localarchives.org/files/original/4e67b43541125389d9cbb16b612efe84.pdf 56f66b006deb92037b7d2fb736ac95ab PDF Text Text  Village  of  Sleepy  Hollow   Planning  Board  Meeting  -­‐  Approved   January  17,  2013     The  meeting  was  called  to  order  at  8:02pm  by  Glenn  Rosenbloom,  Chairman.       The  Chair  noted  that  a  quorum  was  present.     Present:     Ed  McCarthy         Glenn  Rosenbloom,  Chairman         Hugh  Jones         Anthony  DelVecchio         Nicholas  Cicchetti         Penny  Herbert     Absent:     Isabel  Mendez     Also  Present:     Janet  Gandolfo  (Village  Attorney)         Sean  McCarthy  (Village  Building  Inspector)         Shailesh  Naik  (Charles  Manganaro/Village  Engineer)         Owen  Wells  (VHB  Engineering/Village  Planners)         Mary  Gerlanc    (Recording  Secretary)       Announcements  -­‐     There  were  no  announcements.     Proposed  Agenda:     1)  Chestnut  Petroleum  Distribution  Inc.        215  No.  Broadway            New  application   2)  C.A.R.S.  Inc.                                                                  333  No.  Broadway              Proposed  Paint  Booth   3)  Approval  of  Minutes                              November  15,  2012         1)  Chestnut  Petroleum  Distribution  Inc.        215  North  Broadway                                        New  application     This  is  a  new  application  for  a  proposed  convenience  store  and  alterations.   Chris  Gent,  Construction  Manager  and  Scott  Parker,  Facilities  Manager  for  Chestnut   Petroleum  Distribution  Inc.,  represented  the  application.     Chris  Gent  gave  an  overview  of  the  application.    They  are  proposing  to  convert  an  existing   gas  station  to  a  convenience-­‐type  mart.    He  stated  the  existing  garage  bays  would  be  used   as  floor  space  for  the  convenience  store.    He  stated  it  was  a  small  lot  but  the  owner  would   make  site  improvements  such  as  a  new  canopy,  a  new  LED  sign,  a  new  roof,  some   landscaping  and  possibly  the  addition  of  some  60-­‐degree  parking.    Mr.  Gent  also  stated  the   applicant  had  reached  out  to  Dunkin  Donuts  to  see  if  there  was  interest  in  Dunkin  Donuts   �using  some  floor  space  for  their  products  at  this  location.    He  stated  the  owner  was   interested  in  selling  coffee,  donuts  and  breakfast  sandwiches.    All  food  would  be  premade.     There  would  be  no  kitchen  or  ovens  on-­‐site.     Sean  McCarthy  asked  the  applicants  to  review  the  improvements  to  the  façade  and  the  site.     Scott  Parker  pointed  out  the  existing  and  proposed  elevations  to  the  building.    He  stated   the  applicant  would  like  to  use  the  existing  footprint  and  peak  the  roof  to  give  it  a  more   architecturally  pleasing  look.    They  would  possibly  put  in  a  reverse  dormer  over  the  front   door.  They  would  replace  the  mismatched  brick  with  uniform  clapboard  siding  and  add   more  trim  details.    Mr.  Parker  stated  it  was  a  preliminary  plan  and  they  would  be  open  to   suggestions  or  comments  from  the  Board.     The  Chair  asked  if  the  current  plan  was  compliant  with  all  Village  codes  or  if  there  was  a   potential  need  for  any  variances.   Sean  McCarthy  stated  he  would  review  the  parking  layout  and  make  sure  the  required   number  of  spaces  was  available;  otherwise  it  appeared  to  be  compliant  with  Village  codes.     He  stated  the  applicant  had  removed  some  tenant  parking  in  the  rear  in  order  to  achieve   additional  parking  spaces.    Plus  they  were  adding  a  handicapped  parking  space.     Scott  Parker  stated  the  applicant  is  proposing  a  curb  cut  at  the  rear  to  install  60-­‐degree   parking,  which  could  add  two  or  three  more  spaces.    He  stated  they  would  like  to  provide   additional  parking  because  the  only  parking  shown  currently  on  the  plans,  other  than   employee  parking  and  handicapped  parking,  is  the  parking  at  the  dispensers.     The  Chair  asked  about  the  intended  hours  of  operation.   Scott  Parker  stated  they  don’t  believe  there  is  a  market  for  24-­‐hour  operation  and  they  are   open  to  discussion  if  the  Board  wants  to  put  a  time  restriction  on  operation  as  part  of  their   approval.     The  Chair  asked  if  there  was  hazardous  waste  to  clean  on  the  site.       Scott  Parker  stated  there  was  formerly  an  in-­‐ground  piston  for  a  vehicle  lift,  which  they   would  cut  open  during  renovation  and  investigate  if  there  is  any  need  for  environmental   cleanup.     The  Chair  asked  if  the  Village  would  inspect  this  area.   Sean  McCarthy  stated  it  would  be  part  of  the  construction  plan  to  show  the  area  to  be   removed  along  with  any  floor  drains  and  during  that  process  if  any  contaminants  are  found   then  they  will  be  mitigated.      The  Chair  asked  how  many  other  locations  in  Westchester  County  are  owned  by  the   applicant.    Scott  Parker  stated  they  currently  operate  34  locations.     Sean  McCarthy  asked  about  the  applicants  plan  for  the  canopy.   Scott  Parker  stated  they  would  add  a  blue  stripe  around  the  canopy  but  there  would  be  no   change  to  the  structure.     Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   2   �   The  Chair  asked  if  there  would  be  a  sign  on  the  convenience  store.       Scott  Parker  stated  they  typically  only  put  up  a  simple,  small  sign  that  says  Food  Mart.    If   Dunkin  Donuts  were  part  of  the  project,  then  they  would  do  whatever  the  code  requires  for   signage.     The  Chair  asked  when  the  applicant  expected  to  have  the  work  completed.    Mr.  Parker   stated  the  applicant  was  ready  to  begin  as  soon  as  they  received  an  approval.     Hugh  Jones  asked  about  the  square  footage  of  the  property.    Scott  Parker  stated  that   according  to  their  survey,  the  property  was  1488  square  feet.    He  stated  the  retail  floor   space  would  be  smaller  due  to  display  cases  and  coolers.     Hugh  Jones  asked  if  the  inclusion  of  Dunkin  Donuts  was  part  of  the  approval  process  or   would  the  applicant  have  to  come  back  before  a  Board  to  obtain  approval  for  Dunkin   Donuts.    Scott  Parker  stated  that  no  contracts  could  be  signed  with  Dunkin  Donuts  until  the   applicant  has  an  approved  space  for  Dunkin  Donuts  to  use,  therefore  they  would  like  to   proceed  for  the  approval  that  Dunkin  Donuts  could  possibly  be  part  of  their  operation.       The  Chair  asked  if  Dunkin  Donuts  would  have  their  own  employees  on-­‐site.   Scott  Parker  stated  either  the  owner  operates  the  store  or  Dunkin  Donuts  picks  a   franchisee  and  that  person  has  to  be  involved  with  the  store.    So  there  would  be  a  separate   employee  for  the  Dunkin  Donut  portion  of  the  store  and  typically  the  Dunkin  Donut  portion   would  close  before  the  rest  of  the  store  closes.     Discussion  ensued  about  hours  of  operation  of  the  store.     Edward  McCarthy  asked  how  many  employees  would  be  on  the  site.    Scott  Parker  stated   there  could  be  1  to  4  employees  depending  on  the  hours  of  operation  but  typically  at  least   two  people  at  all  times.    Mr.  Parker  also  stated  the  company  installs  full  camera  systems   and  security  and  would  meet  with  the  police  department  if  necessary.     Anthony  DelVecchio  asked  where  the  employees  would  park.    Scott  Parker  stated  they   would  put  employee  parking  in  the  rear.     Anthony  DelVechhio  asked  if  there  would  be  a  rear  entrance.    Scott  parker  stated  the  back   entrance  would  be  for  employees  and  deliveries  but  not  patrons.     Mr.  DelVecchio  asked  if  the  vehicles  entering  from  North  Broadway  would  have  to  drive  by   the  front  entrance.    Scott  Parker  stated  they  would  like  to  move  the  entrance  door  towards   the  center  of  the  building  so  it  is  not  located  where  the  cars  would  pull  up.     The  Chair  asked  how  this  change  of  business  impacts  the  tax  revenue  for  the  Village.   Sean  McCarthy  stated  there  might  be  a  slight  change  due  to  building  improvements.   Janet  Gandolfo  stated  the  tax  assessment  was  based  on  the  size  of  the  building.   Chris  Gert  stated  there  might  be  more  sales  tax  revenue.     Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   3   �   The  Chair  asked  if  there  was  anything  to  prevent  the  Board  from  voting  for  approval.       Owen  Wells  stated  the  Board  should  hold  a  public  hearing  first.     The  Chair  made  a  motion  to  schedule  a  public  hearing.   Nicholas  Cicchetti  seconded  the  motion.   The  Board  voted  to  approve  the  motion.   Isabel  Mendez  was  absent.         2)  C.A.R.S.  Inc.                333  No.  Broadway                                                                Proposed  Paint  Booth     Daniel  Torena,  owner  of  C.A.R.S.  Inc.,  represented  this  application.     Sean  McCarthy  distributed  documentation  to  the  Board  regarding  Westchester  County’s   review  of  the  application  along  with  a  letter  from  Westchester  County.     Mr.  McCarthy  stated  that  John  Lentini,  the  applicant’s  lawyer,  informed  him  the  applicant’s   engineer  was  still  addressing  some  of  Westchester  County’s  comments  but  would  like  the   Board  to  schedule  a  public  hearing  for  next  month.     The  Chair  asked  if  this  documentation  was  consistent  with  what  the  applicant  represented   to  the  Board  at  the  last  meeting  as  far  as  Westchester  County’s  issues  with  the  application.   Sean  McCarthy  agreed  but  stated  that  Westchester  County  has  not  signed  off  on  the   application  because  they  are  still  waiting  for  the  applicant’s  engineer  to  supply  missing   information.     The  Chair  asked  if  it  was  premature  to  schedule  the  public  hearing  if  the  Board  was  not   comfortable  at  this  point  with  all  the  details.   Janet  Gandolfo  asked  if  the  applicant  could  give  the  information  to  the  Village  at  least  five   days  prior  to  the  public  hearing  to  get  it  on  the  Village  website  so  the  public  could  view  the   documentation.   Daniel  Torena  agreed.     The  Chair  asked  if  Mr.  Berrios  was  the  applicant’s  contact  person  from  Westchester  County   Department  of  Health.    Daniel  Torena  stated  that  it  was  Mr.  Berrios.     Hugh  Jones  stated,  that  before  the  Board  schedules  a  public  hearing,  the  Board  needs  to   understand  who  is  painting  cars  in  the  Village,  if  this  painting  has  been  permitted  or  was  it   grandfathered  and  what  requirements  does  Westchester  County  have  for  the  Village  to   allow  this  process,     Daniel  Torena  stated  that  the  only  remaining  issue  from  Westchester  County  was  some   information  that  was  omitted  from  the  applications.    Mr.  Torena  also  stated  they  would  like     Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   4   �to  move  the  point  of  emissions  further  north  towards  Route  9  to  direct  the  emissions  away   from  the  residents.     The  Chair  asked  if  the  Village  knows  if  Westchester  County  has  granted  approval  to  the   other  entity  in  the  Village  conducting  similar  work.     Sean  McCarthy  stated  that  the  one  other  business  that  does  painting  and  automotive   bodywork  has  an  approval  from  Westchester  County  and  the  business  is  regularly   inspected  by  Westchester  County.    Their  system  of  painting  is  a  grandfathered  system  and   if  this  business  modified  it  in  any  way  they  would  have  to  go  through  the  same  application   process  from  Westchester  County.     The  Chair  asked  Mr.  Torena  if  the  way  he  paints  cars  is  consistent  with  what  other   businesses  do  in  this  area.   Mr.  Torena  stated  that  Westchester  County  was  not  concerned  with  the  way  he  paints,  they   are  concerned  with  the  point  of  emissions  and  the  public  safety.   Discussion  ensued  about  prevailing  winds  and  channeling  the  emissions  from  the  back  of   the  building,  which  borders  on  a  residential  area  toward  Route  9.     Penny  Herbert  asked  if  the  Board  gave  its’  approval,  how  they  could  control  the  painting   process  if  the  current  owner  sold  the  business.   Sean  McCarthy  stated  that  conditions  could  be  attached  to  the  Board’s  approval.    Daniel   Torena  stated  he  would  accept  a  condition  from  the  Board  saying  he  couldn’t  paint  entire   cars.     The  Chair  asked  if  the  applicant  knows  where  the  spray  curtain  would  be  located  on  his   premises.    Daniel  Torena  stated  the  curtain  was  already  installed.     The  Chair  asked  if  Mr.  Torena  would  agree  to  any  Board  member  visiting  the  premises  to   see  the  spray  curtain.    Mr.  Torena  agreed.     Janet  Gandolfo  asked  Mr.  Torena  if  the  letter  dated  June  22,  2012  from  Westchester  County   to  his  engineer  was  answered  in  the  July  31,  2012  letter.   Daniel  Torena  agreed  his  engineer  had  responded  to  the  County  but  there  were  two  items   the  engineer  needed  to  provide  to  the  County.     Janet  Gandolfo  asked  the  applicant  if  there  was  any  follow-­‐up  from  Westchester  County  to   the  July  21,  2012  letter  from  Mr.  Torena’s  engineer.    Mr.  Torena  did  not  know.    Ms.   Gandolfo  asked  if  the  engineer  would  be  at  the  next  meeting.    Mr.  Torena  stated  his   architect  would  be  in  attendance.     Hugh  Jones  stated  he  doesn’t  feel  the  Board  has  enough  expertise  to  say  whether  or  not  the   applicant’s  painting  process  is  safe  or  unsafe  for  the  Village.   The  Chair  asked  Mr.  Jones  if  he  would  be  comfortable  with  Westchester  County  addressing   all  the  issues  point  by  point.   Mr.  Jones  stated  that  the  experts  from  the  Village  should  also  address  the  issue.     Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   5   �Sean  McCarthy  stated  it  was  not  up  to  the  Village  to  determine  that  what  is  emitted  during   the  painting  process  is  safe  or  unsafe,  that  determination  is  up  to  Westchester  County   Department  of  Health.     The  Chair  stated  the  Board  couldn’t  offer  an  opinion  until  Westchester  County  DOH  has   vetted  all  the  requirements  of  the  application.   Sean  McCarthy  stated  that  the  Board  also  has  to  consider  how  introducing  this  different   type  of  business  would  affect  this  property.     The  Chair  asked  why  the  Board  would  hold  a  public  hearing  without  knowing  if   Westchester  County  is  in  agreement  that  this  is  a  safe  plan.    Discussion  ensued.   Janet  Gandolfo  asked  Mr.  Torena  why  the  Village  has  not  heard  from  Westchester  County   regarding  this  application.       Mr.  Torena  stated  the  County  is  waiting  for  the  Village  to  say  they  don’t  have  a  problem   with  this  type  of  business  and  issue  a  permit.    Westchester  County  would  handle  the   regulation  of  the  emissions.   Janet  Gandolfo  asked  Mr.  Torena  if  he  believes  the  Westchester  County  Department  of   Health  is  waiting  for  the  Board  to  say  that  the  spray  booth  is  in  compliance  with  the  State   code.     Daniel  Torena  stated  that  the  DOH  is  waiting  for  the  Board  to  say  the  business  is  allowed  to   be  in  that  area  and  conforming  to  their  location.   Janet  Gandolfo  asked  if  this  conforming  was  in  relation  to  zoning.    Mr.  Torena  agreed.   Ms.  Gandolfo  asked  if  Mr.  Torena  had  gotten  approval  from  the  County  regarding  the   filtering  system.    Mr.  Torena  stated  as  of  this  point,  he  had  not  received  approval.   Ms.  Gandolfo  asked  if  he  felt  he  would  get  the  approval.    Mr.  Torena  stated  he  did.     Janet  Gandolfo  asked  Mr.  Torena  about  the  permit  he  would  need  from  the  NYS  DEC.    Mr.   Torena  stated  it  was  just  a  fee  and  a  license  once  Westchester  County  gives  him  an   approval.    The  DEC  regulates  where  the  applicant  would  discard  their  hazardous  waste.     The  Chair  recommended  that  the  Board  makes  sure  that  all  approvals  necessary  from   Westchester  County  are  in  hand  and  once  that  takes  place  then  the  Board  would  hold  a   public  hearing.     Anthony  DelVecchio  asked  about  the  elevation  of  the  house  behind  Mr.  Torena’s  property.     Discussion  ensued  about  the  discharge  of  emissions  and  the  placement  of  the  roof  exhaust   fan.                   Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   6   �3)  Approval  of  Minutes       The  Chair  made  a  motion  to  approve  the  minutes.   Hugh  Jones  seconded  the  motion.   The  Board  approved  the  minutes.   Isabel  Mendez  was  absent.   Anthony  DelVechhio  abstained.       The  Chair  asked  for  a  motion  to  adjourn  the  meeting.   Penny  Herbert  made  a  motion.   Hugh  Jones  seconded  the  motion.   The  meeting  was  adjourned  at  8:55pm.                                                              November  15,  2012   Planning  Board  Meeting,  January  17,  2013  -­‐  APPROVED   7   � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-01-17 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text