https://sleepyhollow.localarchives.org/files/original/80787fed79db880c746b477ba2a799af.pdf 87cbcf37b8d156992cf31eed1030a15c PDF Text Text The meeting was called to order at 8:02 pm by George Tanner, Chairman. The Chair noted that a quorum was present. Present: George Tanner, Chairman Hugh Jones Nicholas Cicchetti Glenn Rosenbloom Isabel Mendez John Whysner Ed McCarthy Absent: None Also Present: Shailesh Naik (Charles Manganaro/Village Engineer) Dave Smith (Saccardi & Schiff/ Village Planners) Sean McCarthy (Building Inspector/ Village of Sleepy Hollow) Janet Gandolfo (Village Attorney) Anthony DelVecchio (Recording Secretary) Announcements None. Proposed Agenda: 1) Open Door Family Medical Ctr 2) Approval of minutes for July 2011 1 New Broadway Change of Use 1) Open Door Family Medical Ctr 1 New Broadway Change of Use - Gary Jenkins is presenting this application along with COO, Anita Wykin. Gary Jenkins stated that Open Door Medical Center is proposing to relocate to this new facility and their existing facility on Beekman Ave will close. He gave an overview of Open Door Medical Centers history and service to the community. He stated that the applicant is looking to relocate because they cannot use the 2 nd floor since there is no elevator and it is not handicap accessible. He discussed the proposed property site plan and parking. He stated that the entire 12,000sf site will be renovated to accommodate the applicants functional needs. Gary Jenkins reviewed the interior layout of the second floor. He stated that a total of 16 exam �rooms will be created. He also discussed the accessory and support rooms that will be created. There will be numerous exam rooms, a reception area and other accessory rooms and areas. He stated that the lower level will be renovated to be the main entry level for the patients. He stated that the main entrance will be highly visible to assist patients in finding the site and that the exterior will be maintained as much as possible. Gary Jenkins stated that the business will be open 5 days a week. He stated that a summary of the required parking was provided and that a parking variance is needed. He stated that the side yard buffer variance will also be sought. He stated that 42% of the current patients live within 1 mile of the property. He stated that the current facility has no parking. He stated that they did a survey of the patients commute to the property. He stated that 52% of the patients walked and 42% drove to the site. The remainder took public transportation. He stated that there are 19 staff members. He stated that most of them live in Sleepy Hollow. The Chair asked about the employees who drive to the property. Gary Jenkins stated that the applicant has secured 15 parking spaces at the Elm Street lot which is ^ mile away. The Chair questioned how practical the Elm Street lot will be for employee parking in the wintertime. The Chair asked about the number of Phelps and NY Medical College staff that will be working at the site. Anita Wykin stated that approximately 6 residents will be trained on a rotational basis. The Chair asked if the applicant knew about the previous site plan when they purchased the property. Anita Wykin responded yes. Anita Wykin stated that they are looking to have patients enter on the Broadway side and not the New Broadway side of the property. The Chair stated that the use of a medical facility is prohibited in the approved site plan. Anita Wykin responded that she did not know that. John Whysner asked about the interior parking. Gary Jenkins responded that the interior parking will be eliminated. He stated that it was needed with the previous owner. Hugh Jones stated that moving from Beekman Ave to Route 9 is a concern since the area is so active. Nicholas Cicchetti stated that most of the patients that Open Door serves probably comes from APPROVED - Planning Board Meeting, September 22, 2011 2 �the inner village and will cross Rt 9. He stated that the residents of Webber Park will have some concerns about the parking. The Chair stated that a traffic study should be performed by the applicant. John Whysner stated that getting in and out of the parking lot is not easy. He also stated that turning around in the parking lot is also difficult. The Chair stated that there are 2 proposed refuse areas. He stated that this will also reduce the parking. He asked about the 9 parking spaces. Anita Wykin responded that the patients will park on site. She stated that the staff will park at Elm Street. She stated that they are trying to secure additional parking for employees. The Chair asked about deliveries. Anita Wykin responded that they only receive small UPS deliveries. The Chair stated that delivery times and refuse pick-up times are limited in the approved site plan. John Whysner asked about the interior layout. He stated that there seems to be a lot of lower level space can be used for parking. Anita Wykin responded that a lot of the space comes from the requirements for the residency training program. John Whysner stated that the parking plan is very difficult. Gary Jenkins stated that the applicant will perform the traffic study. The Chair asked what other issues exist. Sean McCarthy stated that the parking plan and the elimination of the side yard buffer are known issues but he has not fully reviewed the application. The Chair stated that ZBA, Waterfront Advisory Committee and ARB approval are needed. The Chair asked if the Board had any additional questions. John Whysner asked why medical uses were not approved in the previous site plan. The Chair responded that it was due to the potential parking impacts. Janet Gandolfo recommended that since the variances are substantial, the applicant might want to seek ZBA approval first instead of spending the monies on the Planning Boards review process. The applicant requested that the application be referred to the ZBA. APPROVED - Planning Board Meeting, September 22, 2011 �John Whysner asked if the residency training program is as important as the treatment of patients. He stated that is seems that the applicant is trying to accomplish 2 different things at the same time. Gary Jenkins responded that they will evaluate the programs. Nicholas Cicchetti asked if the traffic study will include pedestrians. Gary Jenkins responded yes. Dave Smith responded that his office will work with the applicant to develop the scope of the traffic study. This was adjourned to the next meeting. 2) Approval of minutes for July 2011 The minutes from the July 2011 meeting were reviewed. Hugh Jones made a motion to approve the minutes as submitted. Isabel Mendez seconded. It was unanimous (7-0). The meeting was adjourned at 8:53pm � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2011 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2011-09-22 Subject The topic of the resource Planning Board Minutes & Resolutions-2011 Date A point or period of time associated with an event in the lifecycle of the resource 2011 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text