https://sleepyhollow.localarchives.org/files/original/0875758d90085eeb5e68c229b4c44249.pdf 79bf9238594a139011d743ce5943697f PDF Text Text Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 1, 2013 as Scheduled for 7:00 PM Parti Organization Meeting Called to Order: Mayor Wray Pledge of Allegiance: Mayor Wray Swearing In of Elected Officials: Justice Valdespino Mayor Ken Wray Trustee Campbell Trustee Stupel Trustee Rosenbloom Appointment of Village Officials Mayor's Appointment of Board Committees Resolutions: Operational & Procedural �Part II - Abbreviated - 2013 Appointment of Village Officials: A. Village Attorney: Janet Gandolfo, Esq. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 6-0 B. Acting Village Justice: Moved: Trustee Wompa C. Village Historian: Moved: Trustee Lobato-Church Henry Steiner Seconded: Trustee Campbell Vote: 6-0 D. Police Surgeon: Moved: Trustee Lobato-Church Dr. Robert Raniolo Seconded: Trustee Campbell Vote: 6-0 E. Registrar of Vital Statistics Moved: Trustee Campbell Filomena Fallacaro Seconded: Trustee Lobato-Church Vote: 6-0 F. Village Clerk: Moved: Trustee Campbell Paula A. McCarthy Tompkins Seconded: Trustee Lobato-Church Vote: 6-0 G. Village Treasurer: Moved: Trustee Wompa Sara A. DiGiacomo Seconded: Trustee Lobato-Church Vote: 6-0 H. Fire Inspector: Moved: Trustee Rosen bloom I. Village Engineer: Dolph Rotfeld Moved: Trustee Lobato-Church Seconded: Trustee MacFarlane Vote: 6-0 J. Village Prosecutor: Moved: Trustee Campbell K. Mayor's Appointment of Deputy Mayor: Jennifer Lobato-Church Alfred Farella, Esq. Seconded: Trustee Stupel Vote: 6-0 Sean E. McCarthy Seconded: Trustee Stupel Vote: 6-0 Seconded: Trustee Stupel Joy Joseph Vote: 6-0 Moved: Trustee MacFarlane Seconded: Trustee Wompa Vote: 5-1-0 Abstained: Trustee Campbell �Part III / 2013 Committees of the Board of Trustees: Committee: Chairperson: Members: Administration & Finance: K. Wompa, Lobato-Church & Stupel Communications: S. MacFarlane, Lobato-Church & Rosenbloom Public Safety: 3. Lobato-Church, Wompa & Rosenbloom Public Works: E. Stupel, Campbell & MacFarlane Recreation and Parks: G. Rosenbloom, Campbell & MacFarlane Inter-Governmental Relations: B. Campbell Wompa & Stupel Ad Hoc Chairperson: Safe Housing Task Force: Evelyn Stupel, Members: Sean McCarthy, Mathew Brenner, Janet Gandolfo & Ana Lopez �Part IV / 2013 Year 2013-2014 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular meetings on April 9 and April 23, 2013, at 7:00 PM; commencing May, 2013, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work sessions during the month of April, 2013 shall be held on April 2 and April 16. All work sessions during the month of April, 2013 shall include budget discussions. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 6-0 2. Be it Resolved the Board of Trustees may, upon the call of the Mayor, hold an official meeting in order to conduct Village business, including an executive session, during a work session. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least forty-eight (48) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Notice of said emergency meeting shall be posted on the Village website and the government channel as soon thereafter as possible after said meeting is scheduled. Moved: Trustee Stupel Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regulariy scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Rosenbloom Seconded: Trustee MacFarlane Vote: 6-0 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 6-0 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2013-2014 as prescribed by law. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices prior to submission for approval to the member of the Board of Trustees chairing the Department. Upon submission each Chair shall review and approve all bills and invoices, and if found correct, present such bills and invoices to the Treasurer who shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile signature in those cases as authorized by the Mayor). Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Stupel Vote: 6-0 Seconded: Deputy Mayor Lobato-Church �10. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Deputy Mayor Lobato-Church Vote: 6-0 Seconded: Trustee Stupel 11. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on matters of Village business, designate two (2) public comment sections during each regularly scheduled official meeting. Comments shall be limited to five (5) minutes per speaker and every member of the public wishing to speak may do so prior to a member being called upon a second time. The first public comment section shall be confined to comments on agenda items only and shall be scheduled prior to the adoption of resolutions. The second public comments section shall be confined to comments on any Village business and shall be scheduled at the end of the meeting. Moved: Trustee Rosenbloom Seconded: Trustee Wompa Vote: 6-0 12. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 6-0 13. Be it Resolved the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 14. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Organizational Minutes-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_ORGAN_2013-04-01 Subject The topic of the resource Organizational Minutes-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text