https://sleepyhollow.localarchives.org/files/original/48e0f2c663eb48550990e63461938d89.pdf 003c8e0091bb1f75f3bf47063f9d5175 PDF Text Text The Village of Sleepy Hollow annual organizational meeting took place on Monday, April 3, 2023 at 7:00 p.m. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Martin Rutyna Deputy Mayor Scaglione Tom Andruss, Trustee Sandra Spiro, Trustee Lauren Connell, Trustee Absent: Jared Rodrigues, Trustee Rene Leon, Trustee Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Alfred Farella, Associate Village Justice At 7:00 p.m., Mayor Rutyna called the meeting to order with a Pledge of Allegiance. Mayor Rutyna performed the inauguration of re-elected Trustees Scaglione and Andruss. Mayor Rutyna also performed the inauguration for Associate Justice Farella, at Village Hall. Agenda and Appointments: See attached Mayor’s Appointments – See attached Resolutions – See attached At 7:35 p.m. on motion by Deputy Mayor Scaglione, seconded by Trustee Andruss, the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk ��BOARD OF TRUSTEES RULES OF PROCEDURE SECTION 1 - Regular Meetings The Board of Trustees shall hold regular meetings on the 2nd and 4th Tuesday of each month. Such regular meetings shall commence at 7:00 p.m. and be conducted in the board room at Village Hall. Any deviation of the foregoing paragraph shall be determined by the Board of Trustees. Meeting dates may be shifted to accommodate religious holidays or national election days. SECTION 2 - Special Meetings Special meetings of the Board of Trustees are all those Board meetings other than regular meetings. A special meeting may be called by the Mayor or a majority of the Board of Trustees upon notice to the entire Board. Notice shall be given by telephone, by email, in person, or in writing. SECTION 3 - Quorum A quorum shall be required to conduct business. A quorum of the seven (7) member Board of Trustees shall be four (4). In the absence of a quorum, a lesser number may adjourn and compel the attendance of absent members. SECTION 4 - Executive Sessions Executive Sessions shall be held in accordance with the New York State Public Officers Law Section 105. All executive sessions shall be commenced in a public meeting. SECTION 5 - Agendas The agenda shall be prepared by the Village Administrator and Village Clerk in consultation with the Mayor. The Mayor or any Trustee may have an item placed on the agenda via communication through the Mayor and Village Administrator. When possible, items for the agenda shall be given to the Village Administrator the Friday morning before the meeting; however, items may be placed on the agenda at anytime, including during the meeting, by consent of a majority of the Board. The agenda shall be prepared by Friday preceding the meeting. If necessary, a supplemental agenda shall be distributed at the beginning of the meeting. �SECTION 6 - Voting Pursuant to Village Law each member of the Board shall have one vote. The Mayor may vote on any matter but must vote in case of a tie. A majority of the totally authorized voting power is necessary to pass a matter unless otherwise specified by State Law. An abstention, silence or absence shall be recorded as such, but shall be considered a negative vote for the purpose of determining the final vote on a matter. A vote upon any question shall be taken by ayes and nays, and the names of the members present and their votes shall be entered in the minutes. SECTION 7 - Minutes Minutes shall be taken by the Village Clerk. Minutes shall consist of a record or summary of all motions, proposals, resolutions, and any other matter formally voted upon and the vote thereon. Minutes shall be taken at executive session of any action that is taken by formal vote which shall consist of a record or summary of the final determination of such action and the date and vote thereon, provided, however, that such summary need not include any matter which is not required to be made public by the New York State Freedom of Information Law. Minutes shall also include the following: • Name of the Board; • Date, place and time of meeting; • Notation of presence or absence of Board members and time of arrival or departure if different from time of call to order and adjournment; • Name and title of other village officials and employees present in an official capacity and approximate number of attendees; • Record of communications presented to the Board; • Record of reports made by Board or other village personnel; • Time of adjournment; • Signature of Village Clerk or person who took the minutes if not the Clerk. Minutes need not contain a summary of the discussion leading to action taken or include verbatim comments unless a majority of the Board shall resolve to have the Clerk do so. Minutes shall be approved at the next Board meeting. Amendments to the minutes shall require Board approval. �SECTION 8 - Order of Business The order of business shall be: • Call to order • Pledge of Allegiance • Moment of Silence • Roll Call • Announcements • Appointments • Approval of Minutes of previous meeting • Approval of Warrants • Public Comments • Resolutions • Village Manager’s Report • Board Discussion and Comments • Announcements • Public Comments • Adjournment The order of business need not be followed if the Mayor determines that it is necessary to deviate. SECTION 9 - General Rules of Procedure The Mayor shall preside at meetings. In the Mayor’s absence the Deputy Mayor shall preside. The presiding officer may debate, move and take other action that may be taken by other members of the Board. Board members are not required to rise but must be recognized by the presiding officer before making motions and speaking. A member, once recognized, shall not be interrupted when speaking unless it be to call the member to order. If a member, while speaking, be called to order, they shall cease speaking until the question of order be determined, and, if in order, they shall be permitted to proceed. There is no limit to the number of times a member may speak on a question. Motion to close or limit debate may be entertained but shall require a two-thirds vote. �SECTION 10 - Use of Recording Equipment All members of the public and all public officials are allowed to tape or video record public meetings. Recording is not allowed during executive sessions. The recording should be done in a manner which does not interfere with the meeting. The presiding officer may make the determination that the recording is being done in an intrusive manner, taking into consideration, but not limited to, brightness of lights, distance from the deliberations of the Village Board, size of the equipment, and the ability of the public still to participate in the meeting. If the presiding officer makes the determination that the recording is intrusive and has the effect of interfering with the meeting, the presiding officer may request an accommodation to avoid the interference, and if not complied with ask the individual to leave the meeting room. SECTION 11 - Adjournment Meetings shall be adjourned by motion. SECTION 12 - Amendments to the Rules of Procedure The foregoing procedures may be amended from time to time by a majority vote of the Board. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Organizational Minutes-2023 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_ORGAN_2023-04-03 Org Meeting Subject The topic of the resource Organizational Minutes -2023 Date A point or period of time associated with an event in the lifecycle of the resource 2023 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text