https://sleepyhollow.localarchives.org/files/original/b0287fbc17c83c4900b879204b71a06a.pdf 897149c284d7d82a18d65126dfb7ae6e PDF Text Text SLEEPY HOLLOW PHASE 3 EAST PARCEL DPW FACILITY �EXISTING FACILITY – 38 River St 1 Acre site – 10k sf facility Admin building (1800sf) • Offices, break room, lockers, restrooms, sign storage Maintenance/Storage building (7200sf) • 2 maintenance bays • 2 small vehicle storage bays • 3 large vehicle storage bays • Parts, tools, materials, village decoration storage Salt Storage (600T capacity) *Supplemented by vehicle & material storage on East Parcel Dilapidated Structure Flooded basements Leaky Roof �CURRENT SITE PLAN �PROPOSED DPW    Main DPW Vehicular Storage Sitework AREA  Facility: 2.5 Ac Parking: 0.25 Ac   Doubles as public parking after hours and weekends Landscaping: 1.25 Ac      Accepted Alternates Components    Includes Placeholders for future Emergency Services & Community Center      Delete Cistern Delete Mezzanine Remove Bin Blocks from Storage Area Remove Concrete Loading Ramp * Remove Salt Shed * Remove Brine Tank Slab * Remove Fuel Tanks & Island ** Remove Vehicular Storage Building * Included in WQIP Grant Application ** Separate Procurement  Substitute Welded Wire Fence for Chain Link  Reduce Landscaping  Remove Access Control at Staff Parking  Delete Wood Ceilings  Substitute Building Finish Materials  Remove Retaining Wall **  Rough-in Public Restrooms & Exterior storage areas �FLOOR PLANS  MAIN BUILDING     +/-20,000 sf (Wash Bay + 4 Maint. Bays, Tire Shop, Sign Shop, Parts/Tools & Equip. Storage, Common Work area, Small Engine Repair Bay, Department Specific Storage Bays, Kitchen/Breakroom, M/F Lockers, Admin Space for 13 Staff, Training Room, Lactation Room, Mech/Elec/IT Space. Public Restrooms Parks Storage & Lockers Vehicular Storage   +/-9,000 sf Enclosed (20 Vehicles & Eq.) +/- 14000 sf Covered (32 Vehicles & Eq.) �BID RESULTS �RYE BROOK DPW  1 Acre site  29k sf Structure   2nd floor admin area - 4500sf, 1 wash bay & 3 maintenance bays Includes salt shed, fueling & generator, partial mezzanine (allows for future expansion) �ARDSLEY DPW  2.5 Acre site  31k sf Structure    Basement storage area, 3800sf Admin, 1 wash bay & 3 maintenance bays Includes salt shed, fueling & generator Excludes mezzanine and bridge crane (allows for future addition) �SLEEPY HOLLOW DPW  2.5 Acre site  29k sf Enclosed Structure (14k sf Covered)  3k sf covered porch w/access to public restrooms  5000sf Admin space - +/- 30 Employees  1 wash bay & 4 maintenance bays  Includes salt shed (1000 T), fueling & generator �ARDSLEY / RYE BROOK / SLEEPY HOLLOW DPW COMPARISON TOTAL PROJECT COST * (Site and Building cost/sf exclude markups ~ 10% to 20%)  Rye Brook ~ $15m -> $2.2m/Acre –>$320/SF* *2018 cost - add ~ 35% to escalate to 2024 ~ $430/sf  Ardsley ~ $22m -> $1.5m/Acre –> $400/SF* *2022 cost – add ~ 10% to escalate to 2024 ~ $440/sf  Sleepy Hollow ~ $28m -> $1.25m/Acre –> $200-$650/SF** **Premium for 100% electric ~ $100/sf **Premium for Materials/Aesthetic ~ ???    Plumbing /sf costs double – Mostly due to # washrooms (admin/maintenance/locker-room/public) HVAC /sf costs double – Due to both design (20% more efficient than standard) and increased equipment costs related to fully electric system Electrical /sf costs triple – mainly due to fully electric facility, size of facility is a contributing factor, as well as increased electrical equipment costs �PREFERRED OPTION Phased Construction - No Re-Design  Remove Salt Shed, Brine Tank Pad, Concrete Loading Ramp and Fueling from project      Brine Tanks Slab and Concrete Ramp to be combined with Salt Shed under WQIP Grant Separate fueling relocation and service contract Remove Cistern & Bin Blocks   Use WQIP Grant to Construct Salt Shed as separate project (WQIP covers 75% project costs) These items can be added later with no loss of functionality Remove Mezzanine Remove Vehicular Storage Building  Possible to reconfigure department specific storage bays and 2 maintenance bays for vehicular storage as needed   Potential for additional priority vehicles/equipment stored in temporary structure on east parcel       This ensures minimal conflict if/when constructing permanent Vehicular Storage Building or solar canopy in future Reduce Site Landscaping   Capacity for 6 or more large trucks within main DPW Grass most buffer areas ILO Trees/shrubs/plantings Substitute Building Finish Materials Remove Access Control at Staff Parking area Substitute Mechanical Hardware for Key Card Access throughout Rough-in Public Porch Restrooms and Exterior Storage Areas Substitute Welded Wire Fence for Chain Link �PREFERRED OPTION Phased Construction - No Re-Design  WQIP Grant would leverage additional $600k State Money  Separate fueling contract can reduce project cost by +/- $400k  Retaining wall under Phase 2 Change order could reduce project cost by +/- $150k  Eliminating material storage amenities could reduce project cost by +/$650k  Removing Cistern could reduce project cost by +/- $120k  Eliminating mezzanine could reduce project cost by +/- $80k  Removing vehicular storage building could reduce project cost by +/$2.5m  Adding 70x100 fabric structure would add $150~350k  Reduction in site landscaping could reduce project cost by +/- $240k  Rouging in Public Restrooms and Substitution of building materials could reduce project cost by +/- $150k  Eliminating access control to staff parking could reduce project cost by +/- $40k  Substituting welded wire fencing for chain link could reduce project cost by +/- $110k Base Project Cost: +/- $26.7M  Remove value of selected alternatives above: +/- ($5.8M)  Add cost of re-work to develop conformed plans: +/- $75k  Add cost to construct Salt Shed, Brine Tank Pad, Concrete Ramp, Retaining Wall & Fuel Storage/Island: +/- $1.25M  Add Furniture Fixtures & Equipment: +/- $275k Phase I - Reduced Scope Project Cost: +/- $22.5M   Enables relocation of Existing DPW operations by 2025 Main DPW Building, Employee Parking, Paved Yard for Storage  Phase II - Future Project Costs: +/- $3.5 to $4.25M Salt Storage, Fuel Storage & Dispensing via separate contracts   Cost of Escalation (1yr~4%): +/- $150k/yr Vehicular Storage Building, Materials Storage Amenities, Enhanced Landscaping, Cistern, Finish Public Restrooms �ALTERNATE Future Re-Bid / Re-Design   Use WQIP Grant to Construct Salt Shed as separate project (WQIP covers 75% project costs) Separate project for fueling relocation and service contract  Remove Cistern & Mezzanine  Redesign Main building envelope     Reduce programming  Redesign HVAC system Downsize Generator Redesign Vehicular Storage Building and/or combine with Main DPW Eliminate Public Porch/Parks Programming �ALTERNATE Re-Design  WQIP Grant would leverage additional $600k State Money  Separate fueling contract can reduce project cost by +/- $400k Eliminating cistern and mezzanine could reduce project cost by +/$200k   Downsizing backup generator could reduce project cost by +/- $150k  Reducing Main DPW by 3500sf could reduce project cost by +/- $2.5m   Remove 1 small and 1 large maintenance bay, reduce admin office space (6 desks vs 12), eliminate training room reconfigure building envelope Eliminate Public porch/restrooms Redesigning HVAC system could reduce project cost by +/- $250~350k  Value Engineering building layout, façade & materials could reduce project cost by +/- $750k?  Base Project Cost: +/- $26.7M  Add Furniture Fixtures & Equipment: +/- $275k  Cost reduction of alternatives above: +/- $4.3M  Added Cost of Redesign: +/- $550k  Added Cost of Escalation (1yr~4%): +/- $1M/yr Re-designed/Re-bid Project Cost: (if delayed 1 yr) +/- $24.2m (if delayed 5 yrs) +/- $28.3m �Financing Options DEBT SERVICE SCHEDULE (Approx.)  $10M @ 5.5% = 1.1M in Debt Service  $15M @ 5.5% = 1.6M in Debt Service  $20M @ 5.5% = 2.1M in Debt Service  $25M @ 5.5% = 2.6M in Debt Service Potential to defer debt service to 2026 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2023 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2023-08-08_LDC- DPW Garage Report Subject The topic of the resource Board of Trustees Minutes-2023 Date A point or period of time associated with an event in the lifecycle of the resource 2023 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text