https://sleepyhollow.localarchives.org/files/original/a70fac418012f08439365bb72e68e3f0.pdf fff7d130dc4e540fd5c403fe9a22f9a9 PDF Text Text Village of Sleepy Hollow Organizational i^eeting Agenda and Appointments Monday, April 3, 2017 7:00 PM 1. Organizational Meeting Called to Order iviayor Ken Wray 2. Pledge of Allegiance Mayor Ken Wray 3. Swearing in of Elected Officials: Justice Vadelspino Mayor Wray Trustee Leavy Trustee Rosenbloom 4. Official Newspapers/Publications: Moved: Trustee Leavy 5. Gannett Newspapers Hudson Independent Seconded: Trustee Rosenbloom Official Depository of Funds: Vote: 5-0 j.P. Morgan Chase, Signature Bank, TD Bank, Tompkins Mahopac Bank, Webster Bank, Greater Hudson Bank Moved: Trustee Leavy Seconded: Trustee Rosenbloom 6. Appointment of Village Officials 7. Mayor's Appointments 8. Operational & Procedural Resolutions Vote: 5-0 �Part I I - 2017-2018 1. Appointments: A. Acting Village Justice Alfred Farella, Esq. B. Village Historian Henry Steiner C. Police Surgeon Dr. Robert Raniolo D. Fire Inspector Sean E. McCarthy E. Village Prosecutor Joy Joseph F. Village Clerk & Registrar G. Deputy Village Clerk Joan Bucci H. Village Treasurer Sara DiGiacomo Moved: Trustee Gebler Second: Trustee Leavy Paula McCarthy Tompkins Vote: 5-0 F. Mayor's Appointment of Deputy Mayor Glenn Rosenbloom G. Mayor's Appointment of Village Attorney Clinton B. Smith �Part I I I Year 2017-2018 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular meetings on April 11 and April 25, 2017, at 7:00 PM; commencing May, 2017, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work Sessions during the month of April, 2017 shall be held on the April and April 1 8 ^ 2017. All work sessions during the month of April shall include budget discussions. Moved: Trustee Gebler Seconded: Trustee Leavy Vote: 5-0 2. Be it Resolved upon the call of the Mayor, and resolution by the Board of Trustees an official Village meeting in order to conduct Village business, including an executive session, may be held during a work session. Moved: Trustee Leavy Seconded: Trustee Gebler Vote: 5-0 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session Immediately thereafter. Moved: Deputy Mayor Rosenbloom Seconded: Trustee Leavy Vote: 5-0 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least twenty-four (24) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Further notice of said emergency meeting shall be given by the Village in accordance with NYS Public Officers Laws, Section 104. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: 5-0 5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees upon due notice and an opportunity for said board member to be heard. Removal shall be declared by the Mayor and must be confirmed by a majority of the �Board of Trustees at its next regularly scheduled session. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: 5-0 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Town of Mt. Pleasant and second from the Village of Pleasantvllle, according to NYS CPL-120.30. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: 5-0 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2017-2018 as prescribed by law. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: 5-0 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices for his/her department prior to submission for approval to the Village Treasurer. The Village Treasurer shall review and approve all bills and invoices, and if found correct, shall cause the bills and Invoices to be presented on a warrant to the Board of Trustees for Its approval at its next regular meeting, If possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile or electronic signature in those cases as authorized by the Mayor). Moved: Deputy Mayor Rosenbloom Seconded: Trustee Leavy Vote: 5-0 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: 5-0 10. Be it Resolved that Members of the Board of Trustees may participate In work sessions, board meeting, including executive sessions, by video conference in accordance with NYS Public Officers Law Section 103, In cases of III health, acknowledged hardship or significant distance of travel. No more than two board members may participate a video conference, at any one meeting. The Board member or members participating by video conference may cast a vote provided that all discussion and comments of the member or members participating in video conference �an be heard by the public attending or listening to said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Gebler Seconded: Trustee Leavy Vote: 5-0 11. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Trustee Gebler Seconded: Trustee Leavy Vote: 5-0 12. Be it Resolved the Mayor and the Board of Trustees, In their ongoing effort to encourage opportunities for the public to comment on any and all matters related to the Village, designate two public comment sections during each regularly scheduled official meeting. The second public comment section shall be scheduled at the end of the meeting. Comments in both sections shall be limited to three (3) minutes per speaker. A speaker may speak a second time only once, for 3 minutes. All speakers shall be respectful and refrain from personal or collective attacks and defamation. Moved: Trustee Leavy Seconded: Trustee Spiro Vote: 5-0 13. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Deputy Mayor Rosenbloom Seconded: Trustee Gebler Vote: 5-0 14. Be It Resolved if the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Spiro Seconded: Deputy Mayor Rosenbloom Vote: 5-0 15. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Organizational Minutes-2017 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_ORGAN_2017-04-03_Purchase-Order_Procurement-Policy Subject The topic of the resource Organizational Minutes-2017 Date A point or period of time associated with an event in the lifecycle of the resource 2017 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text