https://sleepyhollow.localarchives.org/files/original/6d7e10d5b9c55db35d90c1e934a996ec.pdf f7a262de0640160d5d429d01b369e0cc PDF Text Text /A? A special meeting of the Board of Trustees of the Village of Sleepy Hollow was held on Monday, August 28,2000 at 7:00 PM in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, to review certain matters pertaining to Environmental Bond Act applications to be submitted by August 31,2000. Present: Mayor Philip Zegarelli James J. Hart Mario DiFelice Robert Higle Richard Zieja Absent: Trustees Patricia M. Rodriguez Donald Stever Trustees Also Present: Dwight H. Douglas, Village Administrator Edward Lammers, Village Attorney's Office Mayor Zegarelli called the meeting to order at 7:06 p.m. and reviewed a draft SEQR resolution and form pertaining to the Horseman's Trail Waterside Extension project. Mr. Douglas noted minor changes to the project scope from the prior description. Trustee Hart, seconded by Trustee Higle, then moved the attached resolution regarding SEQR compliance and reaffirmed prior resolution with minor modification (attached) authorizing application submission for the Horseman's Trail Waterside Extension project The motion was carried unanimously. Mayor Zegarelli then reviewed a draft SEQR resolution and form and noted proposed minor grant modifications for the Barnhart Park Expansion project. Deputy Mayor DiFelice, seconded by Trustee Higle, then moved the attached SEQR funding resolution and reaffirmed prior resolution with minor modification (attached) authorizing application submission for the Barnhart Park Expansion project. The motion was carried unanimously. Mr. Douglas then distributed audit proposal letters from Joseph A. DeMilia, Jr. to provide services for 79 College Avenue, the Village, and the Village Court. After some discussion, Deputy Mayor DiFelice, seconded by Trustee Higle, made a motion authorizing the Mayor, subject to review of Counsel, to execute said agreements (attached hereto). The motion was carried unanimously. At 7:32 p.m. Deputy Mayor DiFelice, seconded by Trustee Hart, then moved that the trustees adjourn the meeting and enter into executive session for the purpose of reviewing pending litigation. The motion was carried unanimously. 1 �?>•:> i At 8:07 p.m. the executive session concluded. Respectfully submitted, Dwight H. Douglas Administrator i i 2 �AUG-25-2000 11:50 SACCARDI 8, SCHIFF 914 761 3759 P.02 /3/ Meeting Date: Re slut ion //: 8/28/00 8/91/00 RESOLUTION Village of Sleepy Hollow August 28,2000 Notice of Intent to Act as Lead Agency WHEREAS, the Village of Sleepy Hollow is applying for funding under the New York State Environmental Bond Act to make certain improvements to the Village's existing Horseman's Trail network; and WHEREAS, the nature and extent ofthese improvements includes the construction of a new comfort station, construction of a new pedestrian connection to Kingsland Point Park including pedestrian bridge over the lower portion of the Pocantico River, landscape plantings, incorporation of appropriate trail signage, lighting ofthe historic 1883 Lighthouse and acquisition and development of a scenic overlook at the eastern terminus of the trail; and WHEREAS, given the nature and extent of the proposed Horseman's Trail improvements, the proposed action is classified as Type I Action under Chapter 61 of the Village Code and the regulations promulgated under the State Environmental Quality Review Act (SEQRA): and WHEREAS, the Village of Sleepy Hollow, upon being awarded the grant is committing significant funds and in-kind services and utilizing Village owned lands for the completion of the proposed action; NOW, THEREFORE BE IT RESOLVED, that on this date, August 28,2000, the Mayor and Board of Trustees is interested in becoming Lead Agency in this matter; and, be it further RESOLVED, that the Mayor and Board ofTrustees will distribute this resolution and accompanying Full Environmental Assessment Form (EAF) to all other potential involved and interested agencies and afford them 30 days in order to comment on the intention of the Mayor and Board of Trustees with regard to Lead Agency and the proposed action. This Notice of Intent and accompanying Long Form EAF have been circulated to the following as per the requirements of SEQRA: Nicholas Robinson, Planning Board Chairman Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 John Cahill, Commissioner NYSDEC 50 Wolf Road Albany, NY 12233-0001 Ms. Ruth L. Pierpont, Director NY State Office of Parks, Recreation & Historic Preservation Taconic Region Empire State Plaza Albany, NY 12238 MarcMoran NYSDEC, Region 3 21 South Putt Corners Road New Pahz, NY 12561-1696 �i^'l •v PUG-25-2000 11:51 ••.fi^.^,^-..^».--t^-V>^ :-.;->-VA..v •.-•-•>-m».y---:-;-^«{i«^«,g-,ii' l W't l - - ^ f t ^ ^ g - g ^ ^ g ^ ^ ^ - ^ ^ SACCARDI & SCHIFF 914 761 3759 Jerome Fine, Village Engineer Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 Business Environmental Publications (Notice only) ENB NYSDEC Room 538 50 Wolf Road Albany, NY 12233-1750 Secretary of State James W. Haggerry, Chief US Army Corps of Engineers Operations Div. Reg. Branch Eastern Permit Section -19* floor 26 Federal Plaza New York, NY 10278 New York State Department of State 41 State Street Albany, NY 12231-0001 i si^ss: P. 03 Correspondence should be directed to: Dwight Douglas, Village Administrator, Village Hall 28 Beekman Avenue, Sleepy Hollow, NY 10591 I Dwight H. Douglas, the duly qualified and acting Deputy Clerk of the Village of s »«Py " ^ i 1 ^ Y o r k ? d o h u m i f y that the above resolution was adopted at a special meeting of the Board of Trustees held on A u g u s t V , 2000 and is incorporated in the original minutes of said meeting, and that said resolution has not been altered, amended or revoked and is in full force and effect. I �Meeting Date: Resolution #: 08/28/00 08/92/00 /33 I, Dwight H. Douglas, the duly qualified and acting Deputy Clerk of the Village of Sleepy Hollow, New York, do hereby certify that the following resolution was adopted at a special meeting of the Board of Trustees held on August 28th, 2000 and is incorporated in the original minutes of said meeting, and mat said resolution has not been altered, amended or revoked and is in full force and effect. Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Environmental Bond Act Application Waterside Connection to the Horseman's Trail Whereas, on November 19th, 1996 the Village of Sleepy Hollow adopted a Local Waterfront Revitalization Program (LWRP) and said program was subsequently approved by the New York State Secretary of State and concurred to by the United States Office of Ocean and Coastal Resource Management, and Whereas, said LWRP identifies as one of its principal proposed public and private projects the development of a "Greenway Trail/Promenade" that would 'proceed around the entire shorefront perimeter of the General Motors property to Kingsland Point park, and thence to the Philipsburg Manor historic restoration site and long the Pocantico River' and Whereas, a new round of environmental bond act funds is available to carry out portions of this trail program as further defined in the Horseman's Trail Waterside Extension project application and the Village Trustees now wish to move forward and submit said application, and Now, Therefore, Be It Resolved That the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the submission of an application for funds in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993 and/or Title 3 of the Clean Water/Clean Air Bond Act, in an amount not to exceed $350,000 and upon approval of said request to enter into and execute a project agreement with the State for suchfinancialassistance to the Village of Sleepy Hollow for the Horseman's Trail Waterside Extension Project. Dwight H. Douglas, Deputy Clerk �1 " " PWG-25-2000 11:51 Meeting Date: Resolution //: SPCCRRDI 8, SCHIFF *r .,.j:i> • 914 761 3759 08/28/00 08/93/00 RESOLUTION Village of Sleepy Hollow August 28,2000 WHEREAS, the Village of Sleepy Hollow is in the process of applying for grant funding from the New York State Environmental Bond Act for monies to rehabilitate and expand recreation facilities at the Village's Bamhart Park; and WHEREAS, expansion of the Bamhart Facilities includes portions of the property formerly known as the Duracell site; and WHEREAS, the Village of Sleepy Hollow is in receipt of correspondence from New York State Department of Environmental Conservation dated received June 14,1999, indicating the suitability of this site for redevelopment; and WHEREAS, the Village has reviewed an Environmental Assessment Form (EAF) which details potential environmental issues; and WHEREAS, the proposed action includes the use of Village funds and in kind services to expand and enhance the existing recreation facilities; NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Village Board, after a review of the proposed action does hereby declare that the proposed action under the State Environmental Quality Review Act (SEQRA) is an Unlisted Action as defined by SEQRA; and be it further RESOLVED, that the Village Board does hereby declare itself to be Lead Agency in this matter and will conduct an uncoordinated review, and be it further RESOLVED, based upon the information presented in the environmental record, the Village Board does hereby declare that there will be no significant adverse impact resulting from the proposed action; and be it further RESOLVED, that the Village Board does hereby grant a negative declaration for the proposed action, and does hereby direct the Village Administrator to circulate this notice to all appropriate individuals. I, Dwight H. Douglas, the duly qualified and acting Deputy Clerk of the Village of Sleepy Hollow, New York, do hereby certify that the above resolution was adopted at a special meeting of the Board of Trustees held on August 28*, 2000 and is incorporated in the original minutes of said meeting, and that said )lution has not beejxAltered,/tfm£nded or revoked and is in fullforceand effect. Dwight Hs-Dbuglas, Deputy Clerk �Meeting Date: Resolution #: i 08/28/00 08/95/00 Be it Resolved that the Board of Trustees does hereby authorize the Mayor, subject to review of Counsel, to execute said agreements (attached) with Joseph A. DeMilia, Jr. to provide services for 79 College Avenue, the Village and the Village Court. Moved: Trustee DiFelice Seconded :Trustee Higle Vote: 5M) �JOSEPH A. DeMlLIA, JR. CERTIFIED PUBLIC ACCOUNTANT 1A CROTON DAM ROAD OSSINING, NEW YORK 10562 Phone 914-941-1952 Fax 914-941-5752 Mr. P h i l i p Z e g a r e l l i Mayor Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 > o July 20, 2000 Dear Mr. Zegarelli: We propose to audit the annual financial statements of the Village Court as of and for the twelve months ended December 31, 2000. Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the court and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We may request written representations from your attorneys as part the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we may also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material �/3l misstatement. However, because of the concept of reasonable assurance and because ve will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. Prior to beginning the audit, we assist Court personnel in the preparation of the general ledger, etc. This effort will not be included in the base cost, but will be invoiced separately and in addition at $85.00 per hour. We will advise you about appropriate accounting principles and their application and will prepare the financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Focus cf the audit will be compliance with all required statutes. All cash accounts, liabilities and equities will be confirmed and or tested as deemed required. We would like to begin our audit on or about September 10, 2000 and to issue our report on or about October 31, 2000. A detailed work schedule will be discussed with you and your staff prior to commencement of the audit. Our fee for the engagement should be approximately $4500.00. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the Village Court and believe this letter accurately summarizes the significant terms of our engagement. If you have and questions, please let us �know. If you agree to the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, (J) 4^ Joseph A. DeMilia, Jr. C.P.A. I RESPONSE: This letter serves as acceptance by the Village Court. By: Title: Date: JAD:md cc: Ms. Barbara Napoli Village Treasurer �JOSEPH A. DeMILIA, JR. CERTIFIED PUBLIC ACCOUNTANT 1A CROTON DAM ROAD OSSINING, NEW YORK 10562 Phone 914-941-1952 Fax 914-941-5752 ^ O *s Board of Directors 79 College Avenue North Tarrytown Housing Development Fund Co., Inc. c/o Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 July 15, 2000 Attn: Mr. Philip Zegarelli Mayor Dear Mr. Zegarelli: We propose to audit the general purpose financial statements of 79 College Avenue, North Tarrytown Housing Development Fund Co., Inc. as of and for the twelve months ended May 31, 2000. Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the corporation and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We may request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. �An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will prepare the financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. We would like to begin our audit on or about August 1, 2000 and to issue our report no later than September 15, 2000. A detailed work schedule will be discussed with you and your staff prior to commencement of the audit. Our fee for the engagement should not exceed $3750. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the North Tarrytown Housing Development Fund Co., Inc. and believe this letter accurately summarizes the significant terms of our engagement. If you have and questions, please let us know. If you agree to the terms of our engagement as described in this letter, �please sign the enclosed copy and return it to us. Very truly yours, , I - / > Joseph A. DeMilia, Jr. C.P.A. RESPONSE: This letter serves as acceptance by the North Tarrytown Housing Development Fund Co., Inc. By: Title:. Date: JAD:md cc: I Ms. Barbara Napoli Village Treasurer �X JOSEPH A. BeMILIA, JR. CERTIFIED PUBLIC ACCOUNTANT 1A CROTON DAM ROAD OSSINING, NEW YORK 10562 Phone 914-941-1952 Fax 914-941-5752 Mr. P h i l i p Z e g a r e l l i Mayor Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 A-'A July 20, 2000 Dear Mr. Zegarelli: We are pleased to present the following proposal for the annual audit for the Village of Sleepy Hollow for the fiscal year ended May 31, 2000. We will audit the general purpose financial statements of the Village of Sleepy Hollow as of and for the twelve months ended May 31, 2000. Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the Village of Sleepy Hollow and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We may request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. �/¥3 An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit a id that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will prepare the financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. We would like to begin our audit on or about August 1, 2000 and to issue our report no later than October 15, 2000. A detailed work schedule will be discussed with you and your staff prior to commencement of the audit. Our fee for the engagement should not exceed $11,500 for the General Fund and $4,000 for the Water Fund. The Capitol, Trust & Agency, Federal Revenue Sharing, Community Development, Debt Service and Mobile Radio District Funds are considered General Fund related and therefore, no additional charge is included. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. This estimate includes General Fund, Water Fund and related funds. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the Village �of Sleepy Hollow and believe this letter utfately summarizes the significant terms of our engagement. Ii>u have and questions, please let us know. If you agree to the ts of our engagement as described in this letter, please sign theclosed copy and return it to us. Very truly yours, Joseph A. DeMilia, Jr. C.P.A. I RESPONSE: This letter serves as acceptance by the lage of Sleepy Hollow. By: Title: Date: JAD:md cc: Ms. Barbara Napoli Village Treasurer � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2000 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2000-08-31 Subject The topic of the resource Board of Trustees Minutes-2000 Date A point or period of time associated with an event in the lifecycle of the resource 2000 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text