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Minutes of the Board of Trustees
Village of Sleepy Hollow
A work session of the Board of Trustees of the Village of Sleepy Hollow was held on
Tuesday, April 17th at 7:00 P.M. in Village HaU/28 Beekman Avenue, Sleepy Hollow,
New York.

I

Present:

Mayor Philip E. Zegarelli
Mario DiFelice
James J. Hart
Patricia M. Rodriquez
Robert Higle
Donald Stever
Trustees

Also Present: Dwight H. Douglas, Village Administrator
Barbara Napoli, Treasurer
Brian Murphy, Village attorney
Jerome Fine, Village Engineer
At 7:03 p.m. Mayor Zegarelli called the work session to order to review and discuss
agenda items.
At 9:07 p.m. Mayor Zegarelli called a special meeting of the Board of Trustees to order
to consider the following actions:
Resolution #7 Beekman Avenue Parking Lot — authorized the Mayor, subject to final
review of Counsel, to execute the attached draft easement agreement- offered by Trustee
Stever, second Deputy Mayor DiFelice, carried unanimously.
Resolution #2 Indemnification -On a motion of Trustee Hart, seconded by Trustee Higle,
carried unanimously, the attached resolution and local law was adopted.
Resolution #3 Labor Attorney — Trustee Stever made a motion, seconded by Deputy
Mayor DiFelice, carried unanimously, that, based on the recommendations of Counsel and the Village Administrator and his own knowledge of the firm's professional
qualifications, the proposal af Rains &amp;.Pogrebin to provide certain legal services to the
Village dealing with labor issues at an hourly rate as detailed in their April 6th, 2001
(attached hereto) letter proposal be accepted
Resolution #4 publish Bid notice — Union Hose Fire Truck—Deputy Mayor DiFelice
made a motion that a legal notice be prepared by Counselfor publication soliciting Bid
proposals to provide a new Fire Truck to the Village for the Union Hose company, said
bid proposals to be received no later than 12 p.m. in Village Hall on June 5", 2001.
Trustee Rodriquez seconded the motion which carried unanimously.

I

�Resolution #5 Ambulance Contract-On motion ofLteputy Mayor DiFelice, seconded by
Trustee Rodriquez and carried unanimously, Village Counsel was directed to make final
revisions to the proposed Ambulance Contract and to take such other steps as were
necessary to clarify said contract to be presented to-the Board of Trusteesfor their action
on May ^,2001.
At 9;26 p.m. on a motion of Trustee DiFelice, seconded by Trustee Higle, passed
unanimously the meeting of the Trustees was adjourned.
Respectfully submitted,
Dwight H. Douglas
Administrator

�43

Meeting Date: April 17,2001
Resolution #: 4/ 24i V01
WHEREAS, on February 27, 2001 a resolution was duly adopted by the Board of
lrrustees of the Village of Sleepy Hollow to hold a public hearing on March 27,2001
at 8:00 p.m. at 28 Beekman Avenue Sleepy Hollow, New York to hear all interested
parties on an amendment to Village Code Section 31, entitled "Indemnification of Employees" which would authorize the Village Board of Trustees to indemnify
employees for punitive damages in certain situations,

I

WHEREAS, notice of said public hearing was duly advertised in the official
Newspaper of the Village of-Sleepy Hollow,
WHEREAS, said public hearing was duly held on March 27, 2001 at 8:00 p.m. at
28 Beekman Avenue Sleepy Hollow, New York and all parties in attendance were
permitted to speak on behalf of or in opposition to said proposed local law, or any part
thereof, and
•
WHEREAS, the Board of Trustees of the Village of Sleepy Hollow, after due
deliberation, finds it in the best interest of the Village of Sleepy Hollow to adopt said
local law.
NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the
Village of Sleepy Hollow hereby adopts Local Law No. 4 entitled "Indemnification of
Employees", and be it further
•

RESOLVED, that the Village Clerk is directed to enter said Local Law in the
minutes of this meeting and in the Code book of the Village of Sleepy Hollow, and to
give due notice of the adoption of said Local Law to the Secretary of State of New York.

T r u s t e e Hart
MOVED:

SECONDED:
.

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_—

Trustee Higle
,.
— = — f - ^

"6-0
VOTE:
—

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.

�• LOCAL LAW AMENDING CHAPTER 31 OF THE
CODE OF THE VILLAGE OF NORTH TARKYTOWN (SLEEPY HOLLOW)
PROVIDING FOR INDEMNIFICATION OF EMPLOYEES

Chapter 31 of the Code of the Village of North Tanytown (Sleepy Hollow) is hereby
amended as follows:
. *
1. Replace Section 31 -3. A. with the following (new language underlined):
A. Upon compliance by the employee with the provisions of § 31-5 of
this local law, the village shall provide for the defense of the
employee in any civil action or proceeding in any state or federal
court or any administrative action or proceedings arising out of any
alleged act or omission which occurred or is alleged in the complaint
to have occurred while* the employee was acting in good faith within
the apparent scope of his or her public employment jot duties, or
which is brought to enforce a provision of Section'! 981 or 1983 of
Title 42 of the United States Code. This duty to provide for a
defense shall not arise where such civil or administrative action or
proceeding is brought by or on behalf of the Village of North
Tanytown.
2. Add a new subsection C to Section 31-3 as follows:
Notwithstanding subsection B above, if the claim or cause of action
alleged against the employee is within the coverage of any liability
insurance policy issued to the village, the employee shall accept
representation by counsel selected in accordance with the terms of .
such policy.
3. Redesignate subsection C as subsection D.

1

�4. Replace Section 31-4. A. with the following (new language underlined):
A. The village shall indemnify and save harmless its employees in the
amount of any judgment obtained against such employee in any state
or federal court, or in the amount of any settlement of a claim,
provided that the act or omission from which such judgment or
settlement arose occurred while the employee was acting in good
faith within the apparent scope of his or her public employment or
duties; the duty to indemnify and save harmless prescribed by this
subsection shall not arise where the injury or damage resulted from
intentional wrongdoing or recklessness on the part of the employee.

5. Add a new subsection D to Section 31-4 as follows:
The village shall also indemnify and save harmless its employees in
the amount of any punitive damages in accordance with the
following procedure and such additional procedures as may be
established by the Village Attorney:
(1)

In the event of a final judgment of punitive damages against the
employee, the employee shall serve copies of such judgment,
personally or by certified or registered mail within 10 days of the
date of entry, upon the Village Attorney and upon the Mayor on
behalf of the Village Board. The Village Board shall meet as soon
as practicable to review, make findings, and determine if all the
following conditions have been met and, if so, shall appropriate the
funds necessary to pay such punitive'damages:
(a)

The judgment of punitive damages is based on an act or
omission of an employee acting within the scope of his or her
employment;
-

(b)

At the time of the action or omission giving rise to the
liabiUty, the employee acted without recklessness, without
maliciousness, and without gross negligence and otherwise
within the standards required for employees holding
comparable positions within the village;

(c)

At the time of the act or omission, the employee acted in good
faith and in the best interests of the village; and
2

�I
(d)

(2)

At the time of the act or omission, the employee did not
wilfully violate a clearly established provision of law or
village policy.

Except as otherwise required by federal or state law, deliberations by
the Village Board shall be held in executive session and the findings
and determination of the "Village Board shall remain confidential.

6. In Section 31-5, line 8, replace the word "state" with the word 'Sillage."
7. Add the following language to the beginning of Section 31-6:
Benefits accorded to employees under this section shall be in lieu of
and take the place of defense or indemnification protections
accorded the same employees by another enactment, including
Public Officers Law § 18.

I

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�R A I N S &amp; P O G R E B I N , P. C.
210
lERTRAND B. POGREBIN
lO.MA M. GLANZER
ERENCE M. O'NEiL
IR'JCE R. M'LLMAN
)AV1D M. W.RTZ
.R-JESTR. STOLZER
IICHARO K- ZUCKERMAN
KCHARO G. KASS
&lt;ARKN. RBNHARZ""
1RAIG R. BENSON
&gt;OHN T. BAUER
" » H * f l k l . BERLIN'
1-4. MILLER'

O L D COUNTRY

ROAD

M I N E O L A , L O N G I S L A N D , NY

11501

NEW YORK OFFICE:
3 7 3 PARK AVENUE
NEWYORrt. NY IOIS3

IZI2I9SO-3S60

(516) 742-1470

TELECOPIER: 15I6&gt; 7 « 2 - l « 7 3
(SIS&gt; 7 4 2 - 4 8 * 5
(5IS&gt; 7 4 2 - 5 3 8 3
WESTCHESTER. ROCKLAND.
PUTNAM AND ORANGE
COUNTIES
(9l4&gt;eSS-6l6S
WAWJIAINSLAW.COM
HARRY H. RAINS
19*7- I99S

•ARAL.EYER
JOHN S. HO*
VLYCE H. GOOOSTON"
"* ALSO W E J O E H O f MA &amp;AA
1
ALSO M E M S E S O f C T BAR

GEORGE M. BUCKLEY. JR.

April 6,2001

-or

COUNSEL

WRITERS
DIRECT DIAL NUMBER

"* ALSO MEvaca OF H J EAS

(516)663-5406

Mayor Philip E. Zegarelli
Village of Sleepy Hollow
28 Beekman Avenue
Sleepy Hollow, New York 10591
Dear Mr. Zegarelli:
This will confirm your retention of the law firm of RAINS &amp; POGREBIN, P.C.,
^pv professional services at a reduced hourly rate of Two Hundred Seventy-Five ($275)
•&gt;ollars per hour for my time; Two Hundred Twenty-Five ($225) Dollars per hour for any
Bpher partners time; and One Hundred Seventy-Five ($175) Dollars per hour for
associates' time. It is understood that adjustments in our regular hourly rates are
generally made annually in January to reflect the advancing experience, capabilities and
seniority of our professionals as well as general economic factors.
Time records will be submitted and payments will be due on a monthly basis.
Printouts of how the actual time was expended will also be provided with the bills. The
Village-shall- advise RAINS &amp; POGREBIN-, P.OT ofany difference^ may-have with any
invoices within 30 days of receipt of the invoice. The Village shall pay the undisputed
portion of any invoice within 30 days of receipt of such invoice.
~The~V11ia^will^o^eTL^oTKiWe^^
costs a
Such costs and expenses will include charges for messenger services, emergency
secretarial overtime, photocopying, court fees, travel expenses, postage for large mailings,
long distance telephone, computerized legal research, investigative work and other
charges customarily invoiced by law firms in addition to fees for legal services.

I

�n

Mayor Philip E. Zegarelli
April 6, 2001
Page 2
The Village may discharge us at any time. We may withdraw at any time with the
Village's consent or for good cause without the Village's consent. Good cause includes
the Village's breach of this agreement (including the Village's failure to pay any
statement when due), refusal or failure to cooperate with us, or any fact or circumstance
that would render our continuing representation unlawful or unethical.
This constitutes the entire understanding between us regarding our engagement.
By executing this agreement you acknowledge that you have read carefully and
understand all of its terms. The agreement cannot be modified except by further written
agreement signed by each party.
If you have any questions about the foregoing, please call me. If you are in
agreement with the foregoing and it accurately represents your understanding of the
Village's retainer with us, please execute the enclosed copy of this letter and return it to
me and retain a signed copy for your records. If not, kindly contact me immediately.
Kindly attach for our records a copy of the Board minutes containing the
Resolution authorizing this retainer.
We look forward to working with the Village again.
Very truly yours,
RAINS &amp; POGREBIN, P.C.

Terence M. O'Neil

AGREED &amp; ACCEPTED

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EASEMENT AGREEMENT
THIS EASEMENT AGREEMENT, made this

day of.

2001, by and between the VILLAGE OF SLEEPY HOLLOW, MEW YORK, a municipal

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corporation having offices at 28 Bcckman Avenue, Sleepy Hollow, New York 10501
(hereinafter "Grantor"), and 281 NORTH BROADWAY CORP., a Domestic
corporation, having offices at 281 North Broadway, Sleepy Hollow, New York 10591

1

(hereinafter "Graniee'*)-

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WITNESSETH:
£5= --

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I. In consideration of the sum of One (SI.00) Dollar and other valuable
consideration, die receipt of which is hereby acknowledged, Grantor does hereby grant
„.-!v. -.*

and convey to Grantee its legal representatives, successors and assigns a right of way and.
easement, as described below, for the purposes vof ingress and egress to and from
Grantee's property known and described as 15-14-16 and 15-14-14 on the Tax Map of

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the Village of Sleepy Hollow and 115-11-4-36 and 115-11-4-35 on the Tax Map of the

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Town of Ml. Pleasant and for the laying, constructing, installing, maintaining, operating,
6.1*.

altering, repairing, changing the size of. replacing, removing and/or use of lines and
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pipelines (with fittings, tie-overs, valves, and all appliances appurtenant thereto and

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necessary for such lines and pipelines) underground or above ground in the easement

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area for the use and transportation by Grantee, its legal representatives, successors and

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assigns of natural gas, water, sewer, electricity, telephone and cable within the easement

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area described herein and under, over and across the lands of Grantor, situated in the

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Village of Sleepy HoHow, County of Westchester and State of New York, as more
specifically described on Schedule "A" annexed hereto,

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2. In addition to the easement as set forth herein. Grantee is granted an
additional temporary easement, as needed by Grantee, to facilitate the laying,
construction, installation, maintenance, operations, alterations, repair, changing the size
of, replacing and/or removing such gas, electric, telephone, cable, sewer and water lines
underground or above ground in the easement area. The temporary easement shall extend
ten (10) feet on both sides of the easement described on the annexed Schedule "A" and
shall have a duration coextensive with the actual laying, construction, installation,
maintenance, operations, alterations, repair, changing the size of, replacing or removing
of the gas, electric, telephone, cable, sewcrand water lines with a reasonable time for set
up and breakdown prior and subsequent to said laying, construction, installation,
maintenance, operations, alterations, repair, changing the size of, replacing, and/or
SsSJi*

removing.
SI:.1'

3. Grantee shall have all privileges convenient forthe full use of the
rights herein granted, together with the right of ingress and egress, over land of the
Grantor, to the easement premises.
4. Grantor agrees that no excavation, change of grade or water
impoundment will be made on and no structures, fences, trees, dwellings or other
obstructions will be erected, placed or allowed on the easement area, without the prior
written consent of Grantee. Grantee shall have the right lo cut and keep dear all trees,
brush and. othej jAjyuciions _on tie easement herein granted which, nay _endiirjger_or .
interfere with the Grantee's ingress and egress as staled in paragraph number I above and
the laying, construction, installation, operation, maintenance, alterations, repair, changing

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the size of, replacing, removing and/or use of the lines and pipeline or any appurtenances

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thereto.
5, Grantee shall be responsible for all costs and expenses in connection
?£-'

with the laying, constructing, maintaining, altering, repairing, changing the size of,
replacing or removing the said pipeiine(s). Grantee shall post a performance bond of
Fifty Thousand Dollars ($50,000) with Grantor prior to commencement of any work as a

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performance guarantee for all conditions detailed herein.

Grantee agrees that upon

completion of any work, it shall restore all disturbed areas, pursuant to the specification
set for in the annexed Scheduled "B", at the sole expense of the Grantee Grantor shall
retain 20% of the performance bond for a one year period after completion of site
restoration work. Said bond will be fully released at the end of this time or utilize to
correct settlement or other defects in workmanship. If any alleged correction, settlement
• # -

sii"

or other defects in workmanship are found, Grantor agrees to first give Grantee ten (10)
business days notice to cure said defects specifically detailed and itemized in said notice.
The Grantor shall have no obligation or responsibility wliatsocver to maintain the
pipeline and appurtenances instalted in the easement area.
6, Grantee agrees to give Grantor notice, in writing, no less than ten days
prior to the commencement of work for the Initial laying of the pipelinefs). All work
shall be conducted in a manner which does not interfere with the Village's use of the
remainder of the Village property which is not part of the easement or temporary
easement, and tbat prior to conducting any work, the Grantee shall provide the
performance bond detailed above and proof of insurance, naming the Village as an
additional insured, satisfactory to the Grantor in the manner then currently used by the

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Grantor in other construction projects. Grantee is authorized and empowered to post
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signs in said easement and temporary easement area notifying persons not to park and
that parked vehicles will be towed at vehicle owner's expense and 10 have such vehicles
ticketed for trespass and/or towed at option ef Grantee during the period commencing
twelve hours before work is scheduled to commence and ending after work has been

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completed and a!! construction equipment and materials removed.
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7. Grantee shall defend, indemnify and hold the Grantor, its boards,
officers and employees free and harmless from and against any and all claims, liabilities,

3

damages, suites, actions, proceedings, losses, demands and costs (including reasonable

I

attorneys fees) arising out of or relating to damages resulting from the construction,
installation, use or operation of the pipeline and appurtenances

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8.

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Grantee shall reimburse grantor, it's successors and assigns for the

loss of revenues caused by grantee's excavation and restoration of the easement which
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require more than four (4) days, exclusive of Saturdays, Sundays and holidays. The loss

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of revenues shall be determined by dividing the total revenues for this parking lot of

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Grantors for the six months preceding excavation of construction by the number of
calendar days in said six month period and multiplying the results thereof by a fraction
the numerator of which h the actual number of parking spaces rendered unusable for
parking automobiles by construction or excavation undertaken for the benefit of grantee,
its successors or assigns ^nd the denominator of-wftich is -the total- number of-parking- -

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spaces located in any parking lot constructed on or adjacent to the easement. Tn the event
that Grantees possess of excavation and restorations actually exceed 30 days in duration,

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including Saturdays and Sundays, then reimbursement For this excess period shall be at
the rate of two times the aforementioned calculations.
9. Failure to enforce any restriction or covenant of this Easement
Agreement shall not be deemed a waiver of ihe right to do so thereafter as to the same
violation or breach or as to a violation or breach occurring prior to or subsequent thereto.
10. Grantor reserves the absolute right to terminate the utility easement
*

portion of this agreement and to re-enter and retake the easement area in the event that

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Grantees excavations or reconstruction activities prevent Grantors use of the property for
a period of 90 calendar days or greater.
IN WITNESS WHEREOF, the parties have caused this instrument to be

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duly executed the day and year first above written.

tt&gt;

VILLAGE OF SLEEPY HOLLOW

281 NORTH BROADWAY
CORP.

By:

By:

Of.'

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State of New York
)
County of Westchester ) :
On the
day of
io the year 2001, before me, tfte undersigned, personally
appeared^ personally-toown-to^-nw-orproved to me on the basis of satisfactory evidence to be the iadividual{s) whose name(s) is (are)
subscribed to the within instrument and acknowledged to a» dial he/shefthey executed the same
in his/her/their eapadtyfjes) and that by his/herAheir s^«turc(s) on the instrument, the
tndividualfs) or the person on behalf of which the individual(s) acted, executed the instrument

Notary Public

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State of New Yor*
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On the
day of
in the year 2001, before me, the undersigned, personally
appeared
, personally known to me or
proved to me on die basis of satisfactory evidence to be the individual^) whose aame{s) is (are)
subscribed to the within instrument and acknowledged to me that he/she/thcy executed the same
in his/her/their capactty(ies) and that by his/bct/their signature^) on the instrument, dbe
indi vidual{s) or die person on behalf of which the indivit!ual(s) acted, executed the instrument

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SCHEDULE A

Beginning at a point in the northerly lien of Bcekman Avenue, said point being
south 66° 25' 05" West 29.93 feetfromthe southwesterly comer of lands now or
formerly of Bonifacia Valcaree; running thence from said point of beginning South
66* 25' 05" West 21.36 feet, along the line of said Beeknian Avenue, to a point in
same; thence over and through the lands of the grantor hettin North 03° 02' 52"
West 127.45 feet to an angle point in the line of the grantee herein; thence South
84? IV18" East 20.24 feet, along the line ofthe grantee herein,toa point in same;
thence South 03* 02' 52" East 116.85 feet over and through the lands of the grantor
herein to the point or place of beginning.

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CONTRACTOR shall install a permanent pavement of (2) two inches plant mix top course en £)
three inches of bituminous base course on a (6) six inch item NYSDOT Item 304.05 broken atone
•wbbase, all in accordance with the plans and specifications and to the satisfaction of the
!
BNGINEER.
MATERIALS:
l i e 5" compacted subbase shall be a graded base material conforming to the lequirmentsfb* Item
OX3O4.0197O6 of the NYSDOT Standard Specifications dated January 2,1990. md any subsequent
addenda.
v

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m ; "|he3"(mta&lt;»nn?actcddfi^^
3! aa specified in Table 401-1 "Composition of Bituminous Plant Mixtures" of the New York: State
Ikpartment ^Transportation Specifications.
ifgf :Tflp 2" (rain, contacted depth) asphaltic top course Item No, 403.17 shall oonftrm to all material*
*^£ «W_ constructionrequirementsfor Bituminous Top Course Type 6F as specifled in Table 401-1
2g: ."Composition of Bittrminous Plant Matures" of the NYSDOT Standard Specifications dated
jfapnary 2,1990, and any subsequent addenda.
:J£-Tnfk

coat shall be applied to all exposed edges that are to receive the top course. Tack coat shall be
^NVSDOT Item 407-0101, material deagnationRS-1 (Table 702-9).
^'JiljETHOD:
f j i ^ CONTRACTOR shall exc^ate and r e ^
| t a jbt} drawings and the depths required to install the new asphaltic pavement as indicated on the
lottos or as instructed by the ENGINEER. The CONTRACTOR shallfinegrade to the Imes as
[onthedra^Yii^andcomr^ttesubgradc^
? jalacemcnt ofthe subbase course.
.jdlmcfhods of placement of suhbase coarse shall conform in all respectstoNYSPQT Standard
||pc#rlcarians for Item 08304.01970$ and preparation of subbase for aaphaKc top coarse under
1400 Btammous Pavements.
(0#$riw
$

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the trench backfill, the CONTRACTOR shallfirrmsiiandjnstall "SdcctGrj^adRir'
.

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