https://sleepyhollow.localarchives.org/files/original/68eea29c17d4b35c681e9213ab772ff6.pdf 3e4cfc971025982a11aad55d9a06effe PDF Text Text A regular meeting of the Board of Trustees took place oo Tuesday, February 11, 2003 at 8 pm in Village Hall, 28 Beekmaa Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli James Hart Richard Spota Mario DiFelice Donald Stever Richard Zieja Kay Grala Trustees Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli commented that they met in executive session to discuss certain items with our attorneys and consultants. No formal action was taken but a resolution will be adopted tonight regarding the decision made. Approval of Minutes Trustee Spota moved, seconded by Tmstee Grala to approve the minutes of January 28, 2003 with minor corrections of the spelling of the names of two Auxiliary Police, motion carried. Approval of Warrants Trustee DiFelice moved, seconded by Trustee Zieja to approve the warrant and authorize the Treasurer to pay the bills subject to review and signature of the Village Treasurer and Mayor. Total of the General Fund is $73,054.13, total of the Water & Sewer fund is $21,286.05, motion carried 7-0. Mayor's Announcements The Mayor commented that Joel Sachs, Special Counsel in this matter, will be giving an overview and presentation of the GM site and Rosdand properties. Joel Sachs commented that a number of years ago the Village passed the RF Riverfront zoning. Two documents were delivered to his office today. One is a draft riverfront development concept plan schedule permit application which under the RF zoning are the applications that are needed to commence the process of review and he also received a portion of the environmental assessment form. Joel Sachs suggested that the Mayor and the board authorize Dave Smith, Dwight Douglas and Joel Sachs and any others involved in the process to review the documents for completeness and hopefully within two weeks we would be in a position to make some recommendations. Mayor Zegarelli commented the consensus of the board is to authorize this. An informational hearing will be held at the Sleepy Hollow High School on February 27* regarding GM and Rosebud. �Mayor's Report Mayor Zegarelli read a letter from the COC regarding the use of the COC for the After School Program. He read a letter regarding various contact numbers for Con Edison in the event of an emergency. He received a thank you from Haig Bohigan who provided the maps and framed them. The Mayor received a letter from Westchester regional EMS asking if we need any help. The Mayor commented that we have had a major turn around in the Ambulance Corp and we are planning to have a dinner for them sometime in March. The Mayor was in receipt of a letter from the Warner Library inviting us to attend African Heritage Month on February 23rd at 3pm. Mayor Zegarelli met with Dr. Hankin, President of Westchester Community College foundation regarding several projects which will be very helpful here, especially in ESL oriented. The Mayor received a letter from the Public Schools regarding the recent oil spill. He received turn off notices from Con Ed for 49 Depeyster Street and 76 Beekman Avenue. Mayor Zegarelli commented that the 1% sales tax is a dead issue. We received a letter from Nita Lowey offering to help us with grants. We have reviewed the state audit report. The Mayor received a letter from the Sleepy Hollow Pharmacy which will be opening shortly at 185 Cortlandt Street requesting a handicap parking space in front of their store. He was in receipt of a letter from Robert Meehan, Town of Mt Pleasant Supervisor, regarding a meeting to be held at the New Castle Town Hall on February 19* to discuss cable franchise. Mayor Zegarelli reported that the IBM complex on route 9 has been sold and this will be great for the economy. The Mayor read a letter from the Hudson River Valley Greenway congratulating us on Horans Landing. He received a letter of thanks from Supreme Court Judge Levine for using one of his pictures on our calendar which we sent to him. �3^? Trustee Reports Trustee DiFelice read the attached Public Works Report. Trustee Spota commented that the Public Safety Committee will meet on Monday, February 24th at 7:30 pm. Trustee Hart commented that its that time of the year where both villages are discussing summer camp programs and working out the details. Trustee Grala had no report. Trustee Zieja read the attached Fire Wardens correspondence. Trustee Zieja moved, seconded by Trustee DiFelice to approve the actions of the Fire Wardens, carried. Trustee Stever reported that he and the Administrator spent time dealing with the revisions on the Duracell agreement. The Board will be voting on the resolution this evening. He commented that at the January meeting of the Waterfront Advisory Committee they found consistent with the LWRP a revised proposal by Laurentino Rodriguez on his proposed Clock Tower building. Trustee Stever reported that trustees met with the planning consultants on a planning board matter regarding application of Antonio Rodriguez for proposed Philipse Plaza on Old Broadway. The problem that arose with that project is with the DOT who has jurisdiction over curb cuts. Administrator's Report Dwight Douglas reported that the Department of Public Works has been doing renovation projects in Village Hall and the Police Department. The Police Department locker room project is underway. The Verizon project is almost complete. The Administrator commented that we are going to try to get a grant for a new senior center. The Mayor commented that in the meantime, we are looking into the possibility of purchasing or leasing the UAW hall on Beekman Avenue to be used as a senior citizen center. There is a good possibility that we may be able to lease a new senior van for three years for $1.00 through a county grant. We have been working with the County to go out to bid sometime in May for Cedar Street sidewalks and Margotta Courts playground. �We met with Kendal on Hudson CCRC Team to review their plans to get their building permit possibly by the end of March. I Resolutions- Attached The Mayor commented that the Village Clerk will need representation regarding an election matter and asked for a motion to have our village attorneys represent her; Trustee DiFelice so moved, seconded by Trustee Hart and carried. Old Business-None New Business-None Communications, Petitions & Requests Village Clerk read correspondence from the VFW informing the village of their intent to renew their liquor license. (Copy to Police Chief) There being no further business, Trustee Spota moved to adjourn the meeting, seconded by Trustee Spota and carried. Respectfully especnuiiy submitted, submitted, .^ Angela Evttett-Village Clerk I �31\ i Meeting Date: 02-11-03 Resolution #: 02/20/03 Be it Resolved that the Assessor of the Village of Sleepy Hollow las prepared Ac Tentative Assessment Roll for the onto* year; and thai said Assessment Roll has been filed with the Village Qetk at her oflioe in die Municipal Buildings 28 Beekman Avenue, Sleepy Hollow, New York, where it may he seen and examined by any persons at all tiroes daring hastiness hoots between &30 AM and 430 PM until the 18th day of Febroary, 2003 and that on such day hi the Boaid room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trastoes of said Village will meetforthe purpose of hearing complaints in relation thereto, on the application of any peison considering himself aggrieved thereby. MOVED:Trustee i i Grala S l ^ M M d ^ ^ DiFelic %OTE: 7~° �Meeting Date: 02/11/03 Resolution #: 02/21/03 Be it resolved that the Board of Trustees does hereby ratify the Police Chiefs appointment of Antonio Benetiz to the position of Police Detective effective February 10,2003 at an annual salary of $69,276.00. Mr Benetiz has been notified that there are no contractual problems. Moved: Trustee Spota Seconded: Trustee D i F e l i c e Vote: 7 "° �31 82/07/2003 11:34 9146743S88 MSP Q2/B4 PAGE ./ Meeting Date: 02/11/03 , Resolution #: 02/22/03 » VILLAGE OF SLEEPY HOLLOW NOTICB OF PUBLIC H5ARINQ PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Sleepy Hollow will hold a Public Hearing on Tuesday, March 11, 2003 at 8:00 p.m. in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York, to consider an application by Mr. Steven Pakola for a license to use and maintain a stonewall on the Village Right of Way in front of Mr. Pakola's residence located at 48 Hemlock Drive in the village of Sleepy Hollow. The stone wall is approximately 96 feet in length, approximately 15 inches in height and 15-20 inches in width. A copy of the proposed license agreement and survey showing the location of the wall are available upon request at the Office of the Village Clerk. All persons are entitled to attend and be heard at this Public Hearing. By Order of the Board of Trustees of the village of Sleepy Hollow Angela Everett, village Clerk Dated: February 15 , 2003 Moved: Trustee Stever Seconded: Trustee Grala Vote: 7-0 t �Meeting Date: 02/11/03 Resolution #: 02/23/03 BE IT RESOLOVED, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Village Administrator to solicit bids for the sale of the 1977 American LaFrance Fire Truck without equipment and to set a minimum bid of $6000.00 for the Fire Truck. Bids must be received by the Village Clerk by April 10,2003 at 10:00 AM at 28 Beekman Avenue, Sleepy Hollow, New York. The Village reserves the right to reject any and all bids received for the Fire Truck. Moved: Trustee Hart Seconded: Trustee Hart Vote 7-0 �3~?^ 02/87/2093 11:34 9146743688 M cp "^ PAGE Meeting Date: February 11,2003 Resolution #: 2/24/03 WHEREAS, on January 28,2003, a resolution was duly adopted by the Board of Trustees of the Village of Sleepy Hollow to adopt a local law requiring any person or business seeking to operate a sidewalk cafe or sidewalk display on a sidewalk in the Village of Sleepy Hollow tofirstapply for and obtain a licensefromthe Village of Sleepy Hollow, and WHEREAS, said local law states, in part, that the application for a license shall be accompanied by an application fee in an amount determined by the Board of Trustees and set forth in Chapter 79 of the Village Code, and WHEREAS, sidewalk fees were discussed by the Board of Trustees at the January 28, 2003 and February 4,2003 regular meetings, and WHEREAS, the Board of Trustees of the Village of Sleepy Hollow, after due deliberation, finds it in the best interest of the Village of Sleepy Hollow to amend Chapter 79 of the Village Code to include a $100.00 application fee and $3.00 per square foot of sidewalk used fee as a charge for the use of Village sidewalks for both sidewalk cafes and sidewalk displays, and NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow hereby amend Chapter 79 of the Village Code to include a $100.00 application fee and S3.00 per square foot of sidewalk used fee as a charge for the use of Village sidewalks for both sidewalk cafes and sidewalk displays, and be it further RESOLVED, there shall be no fee required for special sidewalk sales designated and authorized by the Village Board of Trustees, and be it further RESOLVED, that the Village Clerk is directed to enter said amendment in the minutes of this meeting and in the Code book of the Village of Sleepy Hollow. Truatee MOVED: Stever TVna*-«-» SECONDED: x S B 8 t t e VOTE: 7-0 04/04 �I Meeting Date: 02/11/03 REsolution #: 02/25/03 Resolution of Participation Westchester County Fire Mutual Aid Plan Resolved that the Village of Sleepy Hollow approves participation by the Sleepy Hollow Volunteer Fire Department in the Westchester County Fire Mutual Aid Plan as now in effect and as amendedfrom^timeto time and certifies to Westchester County, through its Commissioner of Emergency Services, that no restriction exists against "outside services" by such fire company/fire department within the meaning of Section 209 of the General Municipal Law which would affect the power of such fire company/fire department to participate in such plan. And be it further resolved that copy of this resolution be filed with the Westchester County Commissioner of Emergency Services. I Trustee Zieja moved, TrusteeGrala Voted: In favor seconded this resolution 7 Opposed 0 Abstained 2/11/03 (Date) (Signed) (Title) i �311 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Westchester County Contract Stop-DWI Patrol/Datamaster Project Whereas, the Village of Sleepy Hollow Police Department presently participates in a Westchester County initiative called Stop-DWI as more fully described in the annexed draft contract, and Whereas, the Village of Sleepy Hollow Board of Trustees, as recommended by Chief Warren, wishes to continue participation in this initiative, I Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Mayor to execute the annexed contract documents for the implementation of this initiative and to take any and all steps necessary to effectuate the intent of this resolution. Moved Trustee Spot a , Second: Resolution 26_adopted 2/11/03 **ej5 ,Vote: 7 ~Q �5T* Contract No. 2003-35 COUNTY OF WESTCHESTER AGREEMENT made the day of , 2003, between the County of Westchester, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred To as The'•Count/')/and VILLAGE OF SLEEPY HOLLOW 28 Beekman Avenue Sleepy Hollow, NY 10591 (hereinafter referred to as the "Municipality") 1. In consideration of an amount not to exceed BGHT THOUSAND FOUR HUNDRED ($8,400.00) DOLLARS to be paid as hereinafter set forth, the Municipality shall participate in the Westchester County STOP-DWI Patrol/Datamaster Project as described in Schedule A'which is attached to and forms a part of this Agreement This contract is subject to County Appropriations and this contract is subject to further financial analysis of the impact of 2003 and 2004 New York State Budget. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed budget of the State of New York and/or the adoption of the State budget or any amendments thereto, and after the County has a reasonable period of time to conduct an analysis of the impacts of such budgets) on County finances, to terminate this Agreement authorized herein or to renegotiate the amounts and ratejs approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. 2. All records compiled by the Municipality in completing the work described in this Agreement, including but not limited to written reports, studies, drawings, blueprints, negatives of photographs, computer printouts, graphs, charts, plans, specifications and all other similar recorded data, shall become and remain copies of suchrecordsfor a minimum period of two (2) calendar years beyond the current calendar year. Copies of this information will be provided to the County when requested. 3. Tne work to be performed pursuant to the terms of this Agreement shall commence promptly on January 1,2003 and shall be completed no later than December 31,2003 except as extended by the Commissioner of the Department of Public Safety or his duly authorized designee ("Commissioner") in writing. The Municipality shall issue progress reports to the County as the Commissioner may direct and shall immediately inform the Commissioner in writing of any cause for delay in the performance of its obligations under this Agreement �4. THE MUNICIPALITY AGREES AND SHALL BE SUBJECT TO THE INSURANCE REQUIREMENTS CONTAINED IN SCHEDULE B, which schedule is attached to and forms a part of this Agreement. IN ADDITION TO, AND NOT IN LIMITATION OF the insurance provisions contained in Schedule B, the Municipality agrees: (a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, and agents from and against any and all liability, damage, claims, demands, costs, judgements, fees, attorney's fees or loss arising out of the negligent acts, errors and omissions of the Municipality or third parties under the direction or control of the Municipality; and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action arising out of the negligent acts, errors and omissions of the Municipality or third parties under the direction and control of the Municipality and to bear all other costs and expenses related thereto. 5. The Municipality shall comply, at its own expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to the Municipality as an employer of labor or otherwise. The Municipality shall further comply with all rules, regulations and licensing requirements pertaining to its professional status and that of its employees, partners, associates, subcontractors and others employed to render the services hereunder. 6. Payment under this Agreement shall be made after completion of the Work to the satisfaction of the COUNTY and the submission by the MUNICIPALITY of a properly executed claim form approved by the Commissioner of Public Safety. Except upon the prior written approval of the Commissioner, no payment shall be made by the County to the Municipality for out of pocket expenses or disbursements made in connection with the services rendered or the work to be performed hereunder. 7. The Municipality represents and warrants that it has not employed or retained any person, other than a bona fide full time salaried employee working solely for the Municipality to solicit or secure this agreement, and that it has not paid or agreed to pay any person (other than payments of fixed salary to a bona fide full time salaried employee working solely for the Municipality) any fee, commission, percentage, gift or other consideration, contingent upon or resulting from the award or making of this agreement. For the breach or violation of this provision, witfiout limiting any other rights or remedies to which the County may be entitled or any civil or criminal penalty to which any violator may be liable, the County shall have the right, in its discretion, to terminate this Agreement without liability, and to deduct from the contract price, or otherwise to recover, the full amount of such fee, commission percentage, gift or consideration. -2- �I 8. The County, upon ten (10) days notice to the Municipality, may terminate this Agreement in whole or in part when the County deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination. 9. This Agreement may not be assigned by the MUNICIPALITY without the prior written consent of the COUNTY. 10. In the event of any conflict between the terms of this Agreement and the terms of any attachments hereto, it is understood and agreed that the terms of this Agreement shall be controlling. 11. This Agreement shall not be enforceable until signed by all parties and approved by the Office of the County Attorney. 12. This Agreement shall be construed and enforced in accordance with the Laws of the State of New York. IN wrTNESS WHEREOF the parties hereto have hereunto set their hands and seals. THE COUNTY OF WESTCHESTER BY: Commissioner of Public Safety MUNICIPALITY BY: Name & Title Approved as to form and manner of execution Assistant County Attorney County of Westchester Approved by the Westchester County Board of Acquisition and Contract on:_l/23/03 (Date) (if not required, enter "N/A") 2279v �SCHEDULE A STOP-DWI PATROL/DATAMASTER PROJECT 2003 The STOP-DWI Patrol Project is an overtime, added, patrol effort to enforce the New York State Vehicle and Traffic Laws against intoxicated and impaired driving (DWI/DWAI) in Westchester County. Each participating police department chief must sign a yearly Participation Form and submit the required documentation to claim reimbursement from the Stop-DWI Program. This is described below. The patrol project requires that the STOP-DWI Patrol activity and assignment be jn addition to the department's normal and/or routine patrol activity and assignment. It cannot be used to replace any regular, normal or routine patrol. The additional patrol must be conducted during the critical DWI/DWAI hours of evening and nighttime. The STOP-DWI Patrol Project vehicle must bear the special logo and markings to increase public awareness of the enforcement effort. A police chief project director is appointed to work with the STOP-DWI Program in the operation of the patrol project. The STOP-DWI Patrol Project is operated quarterly: (2003, Quarters 1-4) with annual maximum of 280 hours of additional, overtime, DWI road patrol enforcement reimbursed to the maximum hourly rate each year. The maximum overtime rate is $30 per hour for personal service (the actual pay rate may be lower, if so only that lower rate is allowable). The maximum amount for Patrol project activity; described above is $8400. Sobriety Checkpoints may be conducted with the reimbursable hours and one or more quarters may be combined to fund this particular effort. Coordination with the STOPDWI Program is required before the checkpoint is conducted. To claim reimbursement on a STOP-DWI Payment Voucher the following is required: PATROL PROJECT REIMBURSEMENT DOCUMENTATION PACKET (Documentation required for reimbursement by STOP-DWI) The following four items constitute your Reimbursement Documentation Packet and must be forwarded to the STOP-DWI Office within two weeks of the end of the end of each quarter for payment to be approved. Each agency is required to maintain copies of ALL submitted documents and have them available for examination for a minimum of two calendar years in addition to the current calendar year. This is to facilitate future audits. A) Daily Tracking Document: This is to be completed and signed by the Police Officer assigned to STOP-DWI Patrol. ALL of the entries must be completed, including the mileage and time, before submission. �B) Overtime Report: A copy of the overtime report form used by your agency to pay each assigned officer must be included. Copy MUST show the assigned officer's name, number of hours, and assignment to STOP-DWI Patrol. Agencies which do not pay overtime (i.e. use part-time officers) must submit activity reports proving that the officer was assigned solely to STOPDWI enforcement and was in addition to routine patrol assignments. AN AUTHORIZED INDIVIDUAL MUST SIGN THE SUBMITTED COPY AS CERTIFICATION THAT IT IS A TRUE AND ACCURATE COPY OF THE ORIGINAL AND THAT THE STOP-DWI PATROL ASSIGNMENTS WERE I N ADDITION TO ROUTINE PATROLS. The originals are to be kept by the submitting agency. C) Personal Service Payment Vouchers: To be made out in the name and Address of the municipality, not the police agency. They MUST include your municipality's assigned Vendor No.' and 'Acct' number. They must show that they are for the STOP-DWI Patrol Program and include the quarter's Number and Dates. The Personal Service Voucher should also include assignment dates, officer's name, number of hours worked, officer's actual hourly rate (Overtime or Straight Time depending on agency as noted in "B" above,) and total payment for officer. The rate of reimbursement for officers assigned to STOP-DWI is the officer's actual hourly rate up to a maximum of $30.00 per hour. The officer's actual rate is to be entered on the voucher, not a flat rate of $30.00. If the officer's hourly rate is $30.00 or less, it is to be entered under the "PER HOUR" (Unit Price) column and the actual rate is to be placed in parenthesis after his/her name. A notation is to be made that the STOP-DWI Maximum is being submitted. D) Quarter Report: This is to be completed at the end of the quarter indicating the activity of your agency for that quarter. Copies of the officers' Daily Tracking Documents and the Personal Service Voucher, are to be attached to the completed quarterly report. This complete Reimbursement documentation Packet is to be forwarded to STOPDWI. If your agency did not assign any personnel to STOP-DWI Patrol activities (i.e. there is no reimbursement due your agency) then only the "NO ACTIVITY THIS QUARTER' report needs to be forwarded. ANY REIMBURSEMENT DOCUMENTATION PACKET FILED MORE THAN 30 DAYS AFTER THE CLOSE OF A QUARTER WILL NOT BE PAID UNLESS SPECIAL ARRANGEMENTS HAVE BEEN MADE WITH THE STOP-DWI PROGRAM DIRECTOR IN ADVANCE. �3*3 i SCHEDULE A DATAMASTER PROJECT;2003 i If. and when, a police department is chosen by the STOP-DWI Program Director to participate in the Datamaster Project, the municipality will be partially reimbursed for the purchase price of the instrument A maximum reimbursement amount of $3,000 may be provided if requested in writing and approved by this Department. Inclusion of this schedule does not obligate the STOP-DWI Program to fund purchase of the instrument for the municipality. Partial Datamaster reimbursement is limited to purchase price of that instrument and excludes any and all other costs. Reimbursement claims will be made on a STOP-DWI Payment Voucher. POLICE DEPARTMENT SELECTION FOR INCLUSION IN THE DATAMASTER PROJECT WILL BE MADE BY THE STOP-DWI PROGRAM DIRECTOR AND APPROVED BY THE COMMISSIONER OF PUBLIC SAFETY. To be eligible for consideration for partial reimbursement for the purchase of a DATAMASTER. the municipality must first obtain the Written approval of this Department i �SCHEDULE B STANDARD INSURANCE PROVISIONS (AGENCY) 1. Prior to commencing work, the Agency shall obtain at its own cost and expense the required insurance from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better, and shall provide evidence of such insurance to the County of Westchester, as may be required and approved by the Director of Risk Management of the County. The policies or certificates thereof shall provide that thirty days prior to cancellation or material change in the policy, notices of same shall be given to the Director of Risk Management of the County of Westchester by registered mail, return; receipt requested, for all of the following stated insurance policies. All notices shall name the Agency; and identify the Agreement. If at any time any; of the policies required herein shall be or become unsatisfactory to the County; as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Agency shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Department of Risk Management of the County of Westchester for approval and submit a certificate thereof. Upon failure of the Agency to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the agency to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Agency from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Agency concerning indemnification. All property losses shall be made payable to and adjusted with the County. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Agency until such time as the Agency shall furnish such additional security covering such claims in form satisfactory to the County of Westchester. �3SS i Page 2 2. The Agency shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the "Special Conditions" of the contract specifications): (a) Workers' Compensation. Certificate form C-105.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. • State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." (Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits' Policy, or both, a temporary permit may be issued if the employer completes form C-105.2 in duplicate. A copy of form C-105.2 is sent to the Workers' Compensation Board, Information Unit for investigation and report.) If the employer is self-insured for Workers' Compensation, he should present a certificate from the New York State Workers' Compensation Board evidencing that fact. (b) Employer's Liability with a minimum limit of $1000,000. (c) General Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and $100,000 for property damage or a combined single limit of $1,000,000 (c.s.l), naming the County of Westchester as an additional insured. This insurance shall indicate on the certificate of insurance the following coverages: i (i) (ii) (Hi) (iv) Premises - Operations. Broad Form Contractual. Independent Agency and Sub-Agency Products and Completed Operations. �Page 3 (d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages: (i) (ii) (Hi) Owned automobiles Hired automobiles. Non-owned automobiles. 3. All policies and certificates of insurance of the Agency shall contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County of Westchester (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester. (c) The insurance companies issuing the policy or policies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Agency. �Meeting Date: 02/11/03 Resolution #: 02/27/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Adopt a Procurement Policy WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and WHEREAS, comments have been solicited from all officers in the Village of Sleepy Hollow involved in the procurement process, now, therefore, be it RESOLVED, that the Village of Sleepy Hollow does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid. Procurement Policy for the Village of Sleepy Hollow 1. Every purchase to be made must be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good faith effort will be made to determine whether it is known or can reasonable be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law: Purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; certain municipal hospital purchases; items purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from other governmental entity. The individual making the purchase will document in writing that the purchase is not subject to competitive bidding. Such documentation may include written or verbal quotes from vendors, a memo form the purchaser indicating how the decision was made, a copy of the contract indicating the sources which makes the item or service exempt, a memo from the purchaser detailing the circumstances which let to an emergency purchase, or any other written documentation that is appropriate. 2. All goods and services will be secured by use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: Purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the blind or severely handicapped pursuant to Section 175-b of the State Finance Law; goods purchased from correctional institutions pursuant to Section 186 of the Correction Law; purchases under State contract pursuant to Section 104 of the General Municipal Law; or purchases pursuant to subdivision 6 (six) of this policy. �3. The following method of purchase will be used when required by this policy in order to achieve the highest savings: Estimated amount of Purchase Contract Method (Purchase Orders Required for Purchases Over $1,000) $ 0 to$ 999 $ 1,000 to $2,999 $3,000 to $10,000 Over $10,000 Department Manager Discretion (2) Verbal Quotations (3) Written/FAX Quotations or Written Request for Proposals (RFP) Purchase Requires Bidding Estimated amount of Public Works Contract Method (Purchase Orders Required for Purchases Over $1,000) $ 0 to $ 999 $1,000 to $2,999 $3,000 to $4,999 $5,000 to $20,000 Over $20,000 Department Manager Discretion (2) Verbal Quotations (2) Written/FAX Quotations (3) or More written/FAX Quotations or Written Request for Proposals (RFP) Purchase Requires Bidding A good faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. In no event shall failure to obtain the proposals be a bar to the procurement. 4. Documentation is required for each action taken in connection with all procurement. 5. Documentation and explanation are required whenever a contract is awarded to other than the lowest responsible offeror. This documentation will include an explanation of how the award will achieve savings or how the offeror was not responsible. A determination that the offeror is not responsible shall be made by the purchaser and may not be challenged under any circumstance. 6. Pursuant to General Municipal Law Section 104-b(2)(f), the procurement policy may contain circumstances when, or types of procurement for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will no be in the best interest of the municipality. In the following circumstances it may not be in the best interest of the Village of Sleepy Hollow to solicit quotations to document the basis for not accepting the lowest bid: �3S? a. Professional services or services requiring special or technical skill, training or expertise. The individual or company must be chosen based on accountability, reliability, or responsibility, skill, education, training, judgment, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of these services are such that they do not readily lend themselves to competitive procurement procedures. In determining whether a service fits into this category, the Village of Sleepy Hollow Board of Trustees shall take into consideration the following guidelines: a) whether the services are subject to State licensing or testing requirements; b) whether substantial formal education or training is a necessary prerequisite to the performance of the services; and c) whether the services require a personal relationship between the individuals and municipal officials. Profession or technical services shall include but not be limited to the following: services of a certified public accountant; investment management services; printing services involving extensive writing; editing or art work; management of municipality owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customization of pre-packaged software. b. Emergency purchases pursuant to Section 103(4) of the General Municipal Law. Due to the nature of this exception, these goods and services must be purchased immediately and a delay in order to seek alternate proposals may threaten the life, health, safety and welfare of the residents. This section does not preclude alternate proposals if time permits. c. Purchases of surplus and second-hand goods from any source. If alternate proposals are required, the Village of Sleepy Hollow is precluded from purchasing surplus and second-hand goods at auctions or through specific advertised sources where the best prices are usually obtained. It is also difficult to try to compare process of used goods and a lower price may indicate an older product. d. Goods or services under $1,000. The time and documentation required to purchase through this policy may be more costly than the item itself and would therefore not be in the best interest of the taxpayer. In addition, it is not likely that such de minim contracts would be awarded based on favoritism. e. This policy shall go into effect February 11,2003 and will be reviewed annually. Moved: Trustee Stever Seconded: Trustee Hart Vote: 7-0 �3^ i Meeting Date: 02/11/03 Resolution #: 02/28/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Amending the 2002-2003 Capital Budget WHEREAS, the Village Board of Trustees approved and adopted a Capital Budget for the fiscal year 2002-2003 as part of the annual budget process, and WHEREAS, additional projects were proposed and approved by the Board subsequent to the 2002-2003 budget adoption and said project now need to added to the Capital Budget, now, therefore, be it RESOLVED, that the Village Board of the Village of Sleepy Hollow hereby approves the additional capital projects to be funded from the 2002-2003 Capital Budget per attached schedule. BE IT FURTHER RESOLVED, that additional engineering expenses related to the amended Capital Budget will be added prior to the close of thefiscalyear. Moved: Trustee Hart Seconded: Trustee Grala Vote: 7-0 �3 (9 m a o o z 5 z 8 *8 8 c 8 O) £ u c a 3 c u. u. z z z < < < CD CD CO CD o (0 111 o oc 3 o (0 OJ o c a c z z < < z z < < 0 0 CO CO CO 00 T- O O) to •• < < CO CO z z z z z < < < 5 < CO CO CO CO CO CO Q t A OJ U) O CO 5$ CM CM t o 5* 8 5? 8" 52 8 9 38 c a t o CM s$ 5 8"§ CM r-* Q tO CM IO O CO t O T - CM l O *CM O O) Q 8"S8 s s X Z o oo o o 2SSS $$£ g§ !E i Sc x �Meeting Date: 02/11/03 * Resolution #: 02/29/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Contract with Exp@nets for Telephone Systems Upgrade WHEREAS, the Board of Trustees in their continuous effort to upgrade the Village's technology has explored the purchase of a new telephone system to replace the existing systems at the Village Hall and Police Station, and WHEREAS, the procurement of said telephone system upgrade will result in cost savings by consolidating the current separate systems, and WHEREAS, such upgrade will generate identified cost savings in the administration of and the use of a single T-l line, while providing high-speed Internet access to authorized personnel. Now, THEREFORE, BE IT FURTHER RESOLVED, that the Village Board of Trustees hereby authorizes the Mayor to enter into a contract agreement with Exp ©nets for the replacement and upgrade of the Village Hall telephone system at a total cost not to exceed $130,000.00 per attached proposal. Moved: TrusteeSpota Seconded: Trustee Stever Vote: 7-0 �39 3 i * MIHp �7 n i �39$ I �Meeting Date: February 11,2003 Resolution: 02/30/03 RESOLUTION Village of Sleepy Hollow February 11,2003 WHEREAS, on November 19, 1996, the Village of Sleepy Hollow adopted a Local Waterfront Revitalization Program (LWRP) and said program was subsequently approved by the New York State Secretary of State and concurred to by the United States Office of Ocean and Coastal Resource Management; and WHEREAS, the LWRP identifies as one of its principal proposed public and private projects the redevelopment of the "old Duracell Battery Site", with the development to be "in keeping with the policies of the LWRP and the long-range plan to transmogrify the Village from an industrialdominated economy to a commercial-residential-toursim based economy"; and WHEREAS, the Duracell Corporation has offered to transfer the subject property to the Village under certain terms and conditions and has otherwise indicated its interest in supporting the Village's defined goals of enhancing recreational opportunities through the expansion of Barnhart Park onto a portion of the site and in developing new recreational facilities on the combined properties (the proposed action); and WHEREAS, the Village of Sleepy Hollow has applied for and received grant funding from New York State through the Environmental Bond Act for monies to rehabilitate and expand recreation facilities at the Village's Barnhart Park; and WHEREAS, the Village of Sleepy Hollow is in receipt of correspondence from New York State Department of Environmental Conservation (DEC) dated June 14,1999, indicating the suitability of this site for redevelopment; and WHEREAS, the Village has reviewed an Environmental Assessment Form (EAF), Coastal Assessment Form (CAF), preliminary traffic assessment and environmental risk analysis which detail potential environmental issues; and WHEREAS, on January 8, 2003, the Village of Sleepy Hollow Waterfront Advisory Committee reviewed the proposed action for consistency with goals and policies contained in the Village's LWRP document and did find and make a positive recommendation that the proposed action was consistent with the LWRP; and WHEREAS, on January 28,2003, the Mayor and Board of Trustees did hold a duly noticed work session in the neighborhood where the proposed action is to take place and did provide an opportunity for the public to speak and comment on the proposed action; and �NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Village Board, after a review of the proposed action does hereby declare that the proposed action under the State Environmental Quality Review Act (SEQRA) is an Unlisted Action as defined by SEQRA; and be it further RESOLVED, that the Village Board does hereby declare itself to be Lead Agency in this matter and will conduct an uncoordinated review; and be it further RESOLVED, based upon the information presented in the environmental record, the Village Board does hereby declare that there will be no significant adverse impact resulting from the proposed action; and be it further RESOLVED, that the Village Board does hereby grant a negative declaration for the proposed action, and does hereby direct the Village Administrator to circulate this notice to all appropriate individuals. MOVED BYErustee S t e v e r SECONDED BY: T r u s t e e Z i e j a VOTE 7-.fl F:\M\M-720 Sleepy Hollow\Barnhart ParkNduracell nd res wpd �?>n i 14-12-7 (2/87>-9c SEQR 617.21 Appendix F State Environmental Quality Review NEGATIVE DECLARATION Project Number Date February 11.2003 This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 (State Environmental Quality Review Act) of the Environmental Conservation Law. The Mayor and Board of Trustees of the Village of Sleepy Hollow, as lead agency, has determined that the proposed action described below will not have a significant effect on the environment and a Draft Environmental Impact Statement will not be prepared. Name of Action: Transfer of 2.65 ± acres of real property to the Village of Sleepy Hollow, renovation and expansion of existing recreation facilities. SEQR Status: Type 1 Unlisted Conditioned Negative Declaration: • • • Yes • No Description of Action: Transfer of 2.65 ± acres of real property known locally as the "old DaraceB property" to the Village of Sleepy Hollow, said property to be used for th* eypamdon of Bamhart Park, a Village recreation facility. Renovation and expansion of existing park facility. i �3?? I SEQR Negative Declaration Page 2 Reasons Supporting This Determination: The proposed action calls for the transfer of 2.65 ± acres of real property known locally as the "old Dnracell property" from Duracell Industries, Inc. to the Village of Sleepy Hollow. The transfer to the Village is proposed to further the Village's public policy regarding recreational facilities as espoused in the Village's LWRP and Village-wide Recreational Study. The Village Board, acting as the Lead Agency has reviewed Section 617.7(c) of the SEQRA regulations and has determined that the transfer of the property and the expansion/renovation of Barnhart Park will not have a significant adverse impact on the environment. The proposed action will not have a substantial adverse change in existing air quality, ground or surface water quality or quantity, traffic or noise levels. There will be no substantial removal of vegetation nor impairment of a Critical Environmental Area. The proposed action is consistent with Village policy documents and would not impair the character or quality of important historical, archeological, architectural or aesthetic resources. Prior use of the Duracell property site as a manufacturer of batteries resulted in some limited environmental contamination of the site. That issue has since been remediated to the satisfaction of the New York State Department of Environmental Conservation. If Conditioned Negative Declaration, provide on attachment the specific mitigation measures imposed. For Further Information: Contact Person: Dwight Douglas, Village Administrator Address: Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591 Telephone Number: (914) 366-5100 For Type I Actions and Conditioned Negative Declarations, a Copy of this Notice Sent to: Commissioner, Department of Environmental Conservation, 50 Wolf Road, Albany, New York 12233-0001. Appropriate Regional Office of the Department of Environmental Conservation. Office of the Chief Executive Officer of the political subdivision in which the action will be principally located. Applicant (if any). Other involved agencies (if any). c:\wpwin6CWomw\ei 721 •F.WM �LfOO I 0//.4C/ Appendix A State Environments/ Quality Review FULL ENVIRONMENTAL ASSESSMENT FORM Purpose: The full EAF is designed to help applicants and agencies determine, in an orderly manner, whether a project or action may be significant. The question of whether an action may be significant is not always easy to answer. Frequently, there are aspects of a project that are subjective or unmeasurable. It is also understood that those who determine significance may have little or no formal knowledge of the environment or may not be technically expert in environmental analysis. In addition, many who have knowledge in one particular area may not be aware of the broader concerns affecting the question of significance. The full EAF is intended to provide a method whereby applicants and agencies can be assured that the determination process has been orderly, comprehensive in nature, yet flexible enough to allow introduction of information to fit a project or action. Full EAF Components: The full EAF is comprised of three parts: Part 1 : Provides objective data and information about a given project and its site. By identifying basic project data, it assists a reviewer in the analysis that takes place in Parts 2 and 3. Part 2: Focuses on identifying the range of possible impacts that may occur from a project or action. It provides guidance as to whether an impact is iikely to be considered small to moderate or whether it is a potentially-large impact. The form also identifies whether an impact can be mitigated or reduced. Part 3: If any impact in Part 2 is identified as potentially-large, then Part 3 is used to evaluate whether or not the impact is actually important. DETERMINATION OF SIGNIFICANCE - Type 1 and Unlisted Actions Identify the Portions of EAF completed for this project: • Part 1 • Part 2 • Part 3 Upon review of the information recorded on this EAF (Parts 1 and 2 and 3 if appropriate), and any other supporting information, and considering both the magnitude and importance of each impact, it is reasonably determined by the lead agency that: • A. The project will not result in any large and important impact(s) and, therefore, is one which will not have a significant impact on the environment, therefore a negative declaration will be prepared. D B. Although the project could have a significant effect on the environment, there will not be a significant effect for this Unlisted Action because the mitigation measures described in PART 3 have been required, therefore a CONDITIONED negative declaration will be prepared.* • C. The project may result in one or more large and important impacts that may have a significant impact on the environment, therefore a positive declaration will be prepared. i *A Conditioned Negative Declaration is only valid for Unlisted Actions Barnhart Park Expansion and Recreational Facilities Development Name of Action Mavor and Board of Trustees Name of Lead Agency Philip gegaje||j Print or Type Name of Responsible Officer in Lead Agency Mayor Title of Responsible Officer Signature of Responsible Officer in Lead Agency signature of Preparer (if different from responsible officer) 02/11/93 Date II �I KAMI l-KKUJfcUl INt-UMMAIlUN Prepared by Project Sponsor NOTICE: This documentis designed to assist in detarmining whether the action proposed may nave a significant effect on the environment. Please complete the entire form, Parts A through E. Answers to these questions will be considered as part of the application for approval and may be subject to further verification and public review. Provide any additional information you believe will be needed to complete Parts 2 and 3. It is expected that completion of the ful EAF wifl be dependent on information currently available and will not involve new studies, research or investigation. If information requiring such additional work is unavailable, so indicate and specify each instance. Name of Action Barnhart Park Expansion and Recreational Facilities Development Location of Action (include Street Address, Municipality and County) Barnhart Avenue and Andrews Lane, Visage of Sleepy Hoiow, Westchester County Business Telephone (914)360-5100 Name of Applicant/Sponsor Village of Sleepy Hollow Address 28 Beekman Avenue City/PO Village of Sleepy Hollow State NY I Zip Code 10S91 Business Telephone (212)421-2150 me of Owner (if different) for Ouracel Properties racell Industries, Inc. c/o Daniel Riesel, Sive, Paget & Riesel, P.C. Address 460 Park Avenue City/PO New York Zip Code 10022 State: NY Description of Action: Transfer of 2.65 ± acres of real property to the W a g e of Sleepy Hollow, rehabilitation and expansion of existing park, construction of new recreational faculties. Please Complete Each Question Indicate N-A. if not appfcable A. SITE DESCRIPTION Physical setting of overall project, both developed and undeveloped areas. 1. Present land use: • Urban O Industrial D Commercial D Residential (suburban) D Rural (non-farm) O Forest D Agriculture • Other park, vacant 2. Total acreage of project area: ±6.31 acres. APPROXIMATE ACREAGE PRESENTLY Meadow or Brushland (Non-agricultural) acres Forested ±0.26 acres Agricultural (Includes orchards, cropland, pasture, etc.) acres Wetland(Freshwater or tidal as per Articles 24,25 of ECU acres Water Surface Area acres Unvegetated (Rock, earth ot fiM) acres Roads, buildings and other paved surfaces ±2.1 acres Other (Indicate type) Landscaped area and ± 3 . 9 6 acres reclaimed Duracal site What is predominant soil type(s) on project site? Urban land-Riverhead complex (UvB) I a. Soil drainage: • Well drained D Pooriy drained 100 .% of site % of site AFTER COMPLETION ±0.25 *4,70 *1t?9 acres acres acres acres acres .acres .acres .acres % of site O Moderately well drained b. If any agricultural land is involved, how many acres of soil are classified within soil group 1 through 4 of the NYS Land Classification System? NA acres (Sea 1 NYCRR 370). • No 4. Are there bedrock outcroppings on project site? D Yea a. What is depth to bedrock? Greater than five feet 5. Approximate percentage of proposed project site with slopes: (in feet) • 0*10% 85 % »16%o#grsater__i 2 •10-15%. .% 1SL �y>* w. 10 piwjcui ouuaiaMnany uuiiotjuuiis IU, oi cunuiin a Duiiaing, sue, or aisxnct, nstea on tne state or the National Registers of Hi: Places? O Yes • No 7. Is project substantially contiguous to a site listed on the Register of National Natural Landmarks? 8. What is the depth of the water table? 9. Greater than six feet D Yes • No (in feet) Is site located over a primary, principal, or sole source aquifer? • Yes • No 10. Do hunting, fishing or shell fishing opportunities presently exist in the project area? D Yes • No 1 1 . Does project site contain any species of plant or animal life that is identified as threatened or endangered? • Yes • No According to Village of Sleepy Hollow LWRP Identify each species ___ 12. Are there any unique or unusual land forms on the project site?(i.e., cliffs, dunes, other geological formations) • Yes • No Describe 13. Is the project site presently used by the community or neighborhood as an open space or recreation area? • Yes • No If yes, explain Portion of project site is existing village park 14. Does the present site include scenic views known to be important to the community? • Yes D No 15. Streams within or contiguous to project area: NA, a. Name of Stream and name of River to which it is tributary H M 16. Lakes, ponds, wetland areas within or contiguous to project area: a. Name NA b. Size (In acres) 17. Is the site served by existing public utilities? • Yes • No a) If Yes, does sufficient capacity exist to allow connection? • Yes b) If Yes, will improvements be necessary to allow connection? • Yes D No • No 18. Is the site located in an agricultural district certified pursuant to Agriculture and Markets Law, Article 25-AA, Section 303 and 304? D Yes • No 19. Is the site located in or substantially contiguous to a Critical Environmental Area designated pursuant to Article 8 of the ECL, and 6 NYCRR 617? • Yes • No (Hudson River and shoreline CEA) 20. Has the site ever been used for the disposal of solid or hazardous wastes? • Yes • No (Note-Site previously contaminated with hazardous material. Site has since been remediated.) 6. Project Description 1. Physical dimensions and scale of project (fill in dimensions as appropriate) a. Total contiguous acreage owned or controlled by project sponsor ±3.66 acres. b. Project acreage to be developed: ±6.31 acres initially; ±6.31 acres ultimately. c. Project acreage to remain undeveloped 0 acres. d. Length of project, in miles: NA (if appropriate). e. If the project is an expansion, indicate percent of expansion proposed ±72 %. f. Number of off-street parking spaces existing 0 ; proposed ±130 g. Maximum vehicular trips generated per hour ±56 (upon completion of project). (ITE, 61* ed. h. If residential, Number and type of housing units: NA One Family Two Family Multiple Family i Land use- City Park) Condominium Initially Ultimately «—_________ i. Dimensions (in feet) of largest proposed structure TBD height; TBD width; j . Linear feet of frontage along a public thoroughfare project will occupy is? ± 660 ft. 3 'i* "Pi PPP TBD length, �Y©3 H now iiiuun iiaiuiai material u.e., rocK, eann, eic.f win oe removea Trom ine sitef anticipated to be balanced on-site.) u tons/cuDic yards. (Cuts and tills 3. Will disturbed areas be reclaimed? • Yes D No D N/A a. If yes, for what intended purpose is the site being reclaimed? Development of new recreational facilities b. Will topsoil be stockpiled for reclamation? • Yes D No c. Will upper subsoil be stockpiled for reclamation? • Yes D No 4. How many acres of vegetation (trees, shrubs, ground covers) will be removed from site? acres, (includes remediated Duracell property) 5. Will any mature forest (over 100 years old) or other locally-important vegetation be removed by this project? D Yes • No 6. If single phase project: Anticipated period of construction 6 months, (including demolition). 7. If multi-phased: a. Total number of phases anticipated NA (number). b. Anticipated date of commencement phase 1 month c. Approximate completion date of final phase month d. Is phase 1 functionally dependent on subsequent phases? 8. Will blasting occur during construction? 9. D Yes Number of jobs generated: during construction? j ^ Number of jobs eliminated by this project? ± 1.72 year,(including demolition). year. D Yes • No • No ±12 : after project is complete? ±2 0 ^M Will project require relocation of any projects or facilities? D Yes • No If yes, explain 12. Is surface liquid waste disposal involved? • Yes • No a. If yes, indicate type of waste (sewage, industrial, etc.) and amount b. Name of water body into which effluent will be discharged 13. Is subsurface liquid waste disposal involved? D Yes • No Type 14. Will surface area of an existing water body increase or decrease by proposal? Explain D Yes 15. Is project, or any portion of project, located in a 100 year flood plain? • No D Yes • No 16. Will the project generate solid waste? • Yes D No a. If yes, what is the amount per month? <1 tons. b. If yes, will an existing solid waste facility be used? • Yes a No c. If yes, give name Charles Point Resource Recovery Facility or other licensed land disposal facility; location Peekskill. NY d. Will any wastes not go into a sewage disposal system or into a sanitary landfill? • Yes D No e. If Yes, explain Recvclables 17. Will the project involve the disposal of solid waste? • Yes • No a. If yes, what is the anticipated rate of disposal? tons/month. b. If yes, what is the anticipated site life? years. Will project use herbicides or pesticides? ( • Yes D No (Typical use for maintenance of parkland.) Will project routinely produce odors (more than one hour per day)? D Yes Will project produce operating noise exceeding the local ambient noise levels? 2 1 . Will project result in an increase in energy use? D Yes • No If yes, indicate type(s) 22. If water supply is from wells, indicate pumping capacity 23. Total anticipated water usage per day ±2.500 NA • No D Yes • No gallons/minute. gallons/day. 24. Does project involve Local, State or Federal funding? • Yes D No If yes, explain Funding from New York State, possible funding from Westchester County 4 �Hoi Type City, Town, Village Board • Yes D No Funding City, Town, Village Planning Board • Yes • No Site plan approval City, Town Zoning Board • Yes D No City, County Health Department D Yes D No Other Local Agencies • Yes D No Other Regional Agencies D Yes • No State Agencies • Yes D No D Yes D No (DEC) Federal Agencies I Submittal Date £.&. Approvws tceojuivso: Site plan review C. ZONING and PLANNING INFORMATION 1. Does proposed action involve a planning or zoning decision? • Yes D No If Yes, indicate decision required: D zoning amendment d zoning variance • special use permit D subdivision D new/revision of master plan • resource management plan D other 2 . What » t h e zoning classhlcation(s) of the site? R5 - Multiple residence/Moderate density site plan I P - Park 3 . What is the maximum potential development of the site if developed as permitted by the present zoning? NA A. What a the proposed zoning of the site? Same as existing 5. What is the maximum potential development of the site if developed as permitted by the proposed zoning? Same as existing 6. Is the proposed action consistent with the recommended uses in adopted local land use plans? Yes O No 7 . What are the predominant land use(s) and zoning classifications within a 1 /4 mile radius of proposed action? Land Use: Residential, commercial, park, municipal, institutional, vacant Zoning:C2-General commercial. RF-Riverfront Development District. R4A-One and two family residence/Neighborhood commercial 8. b the proposed action compatible with adjoining/surrounding land uses within a 1/4 mile? 9 . If the proposed action is the subdivision of land, how many lots are proposed? a. What is the minimum lot size proposed? Yes O No D Yes • No NA 10. WW proposed action require any authorization(s) for the formation of sewer or water districts? 1 1 . WW the proposed action create a demand for any community provided services (recreation, education, police, fire protection)? O Yes • No a. If yes, is existing capacity sufficient to handle projected demand? D Yes D No 12. WW the proposed action result in the generation of traffic significantly above present levels? a. H yes, is the existing road network adequate to handle the additional traffic? D Yes • Yes • No D No D. Informational Details l Attach any additional information as may be needed to clarify your project. If there are, or may be, any adverse impacts associated with your proposal, please discuss such impacts and the measures which you propose to mitigate or avoid them. E. Verification I certify that the information provided above is true to the best of my knowledge. Applicant/Spoalo?| Napjs T ^ flavor and Board of Trustees Date Signature if ihe imzzsmmssmmsL jsmim. Area, and you era a state agency, complete the Coastal Assessment Form before proceeding with this 5 �Vol i Part 2 - PROJECT IMPACTS AND THBR MAGNITUDE Respensftsjty of Lead Agency General Information (Read Carefuty) • In completing the form, the reviewer should be guided by the question: Have my responses and determinations been reasonable? The reviewer is not expected to be an expert envaoianantal analyst. • The Examples provided are to assist the reviewer by allowing types of impacts and, wlietever possible, the threshold of magnitude that would trigger a response in column 2. The exjlnple* are generaty appecabto throughout the State and for most situations. But, for any specific project or site other ejuaixjle* and/or lower thresholds may be appropriate for a Potential Large Impact response, thus requiring evaluation in Part 3. • The impacts of each project, on each site, in each locafty, wsl vary. Therefore, the examples are Hhjstrative and have been offered as guidance. They do not constitute an exhaustive fst of impacts and thresholds to answer each question. • The number of examples per question does not aidkate the importance of each question. • In identifying impacts, consider long term, short term and cumulative effects. Instructions (Read carefully) a. Answer each of the 20 questions in PART 2. Answer Yea if there wsl be any impact. b. Maybe answers should be considered we Yea answers. c. If answering Yes to a question then check the appropriate boxlcofumn 1 or 2|to aidkate the potential size of the impact. If impact threshold equals or exceeds any example provided, check column 2. If impact wsl occur, but threshold is lower than example, check column 1. d. Identifying that an Impact wiU be potentiafy large (column 2) doe* not mean that it is also necessarily significant. Any large impact must be evaluated in PART 3 to detewnioe significance. Idersjfying an impact in column 2 simply asks that it be looked at further. e. If reviewer has doubt about sue of the impact, then consider the impact as potantialy large and proceed to PART 3. f. If a potentially large impact checked in column 2 can be mitigated by changefsl in the protect to a small to moderate impact, also check the Yes box in column 3. A Mo retpnme inrir<alrs that such a reduction is not possible. This must be explained in Part 3. I IMPACT ON LAND Smaito Moderate Impact 2 Potential Large Impact Can Impact be Mitigated by Project Change 1. Will the proposed action result in a physical change to the project site? • Yes O No Examples that would apply to column 2 • Any construction on slopes of 15% or greater,(15 foot rise per 100 foot of length), or where the general slopes in the project area exceed 10%. • Construction on land where the depth to the water table is less than 3 feet. • Construction of paved parking area for 1,000 or more vehicles. • Construction on land where bedrock is exposed or generaty within 3 feet of existing ground surface. • Construction that will continue for more than 1 year or involve more than one phase or stage. • Excavation for mining purposes that would remove more than 1,000 tons of natural material (i.e., rock or soilper year. • Construction or expansion of a sanitary landhl. • Construction in a designated fioodway. • Other impacts: site disturbance and impervious surface related to nark improvements I 2. Will there be an effect to any unique or unusual land forms found on the site?(i.e., cliffs, dunes, gentogral formations, etc.) D Yes si No a Specific land forms: a O Yes D No O Yes O No a a a a a O Yes O No O Yes a No a a O Yes D No a a O Yes D No a a o a a O Yes a No O Yea O No D Yes D No o D Yea D No �Small to Moderate Impact 2 Potential Large Impact D • I Can Impact be Mitigated By Project Change IMPACT ON WATER 3. Will proposed action affect any water body designated as protected? (Under Articles 15, 24, 25 of the Environmental Conservation Law, ECU D Yes • No Examples that would apply to column 2 • Developable area of site contains a protected water body. • Dredging more than 100 cubic yards of material from channel of a protected stream. • Extension of utility distribution facilities through a protected water body. • Construction in a designated freshwater or tidal wetland. • Other impacts: 4. Will proposed action affect any non-protected existing or new body of water? D Yes • No Examples that would apply to column 2 • A 10% increase or decrease in the surface area of any body of water or more than a 10 acre increase or decrease. • Construction of a body of water that exceeds 10 acres of surface area. • Other impacts: 5. Will Proposed Action affect surface or groundwater quality or quantity? D Yes • No Examples that would apply to column 2 • Proposed Action will require a discharge permit. • Proposed Action requires use of a source of water that does not have approval to serve proposed (project) action. • Proposed Action requires water supply from wells with greater than 45 gallons per minute pumping capacity. • Construction or operation causing any contamination of a water supply system. • Proposed Action will adversely affect groundwater. • Liquid effluent will be conveyed off the site to facilities which presently do not exist or have inadequate capacity. • Proposed Action would use water in excess of 20,000 gallons per day. • Proposed Action will likely cause siltation or other discharge into an existing body of water to the extent that there will be an obvious visual contrast to natural conditions. • Proposed Action will require the storage of petroleum or chemical products greater than 1,100 gallons. • Proposed Action will allow residential uses in areas without water and/or sewer services. • Proposed Action locates commercial and/or industrial uses which may require new or expansion of existing waste treatment and/or storage facilities. • Other impacts: 6. Will proposed action alter drainage flow or patterns, or surface water runoff? • Yes • No Examples that would apply to column 2 • Proposed Action would change flood water flows. 7 • D D D D D • D D O • Yes • No D Yes D No • Yes D No • Yes D No • Yes D No • Yes D No • D D Yes • No D Yes Q No a a D D D Yes D No D Yes D No a D D Yes O No D D D Yes D No a D D a D Yes D No D Yes D No a a D O D Yes D No D Yes a No a a D Yes D No D a D Yes D No a D a Yes O No • O Yes D No Q Yet a No II �Wl I • • • • Proposed Action may cause substantial erosion. Proposed Action is incompatible with existing drainage patterns. Proposed Action will allow development in a designated floodway. Other impacts: 1 Small to Moderate Impact 2 Potential Large Impact D D D D D D D D DYes DYes DYes DYes D D D Yes D No D D D Yes D No D D D Yes D No D D D Yes D No D D D Yes D No D D D Yes D No D D Yes D No D D D D D Yes D No D Yes D No D D D Yes G No D D D Yes D No D D D Yes D No D DYes DNo Can Impact Be Mitigated By Project Change DNo DNo DNo DNo IMPACT ON AIR No Will proposed action affect air quality? D Yes Examples that would apply to column 2 Proposed Action will induce 1,000 or more vehicle trips in any given hour. Proposed Action will result in the incineration of more than 1 ton of refuse per hour. Emission rate of total contaminants will exceed 5 lbs. per hour or a heat source producing more than 10 million BTU's per hour. Proposed action will allow an increase in the amount of land committed to industrial use. Proposed Action will allow an increase in the density of industrial development within existing industrial areas. Other impacts: I IMPACT ON PLANTS AND ANIMALS 8. Will Proposed Action affect any threatened or endangered species? D Yes • No Examples that would apply to column 2 • Reduction of one or more species listed on the New York or Federal list, using the site, over or near site, or found on the site. • Removal of any portion of a critical or significant wildlife habitat. • Application of pesticide or herbicide more than twice a year, other than for agricultural purposes. • Other impacts: I Will Proposed Action substantially affect non-threatened or nonendangered species? D Yes • No Examples that would apply to column 2 Proposed Action would substantially interfere with any resident or migratory fish, shellfish or wildlife species. Proposed Action requires the removal of more than 10 acres of mature forest (over 100 years of age) or other locally important vegetation. IMPACT ON AGRICULTURAL LAND RESOURCES 10. Will the Proposed Action affect agricultural land resources? D Yes • No Examples that would apply to column 2 • The proposed action would sever, cross or limit access to agricultural land (includes cropland, hayfields, pasture, vineyard, orchard, etc.) 8 �n Small to Moderate Impact Construction activity would excavate or compact the soil profile of agricultural land. The proposed action would irreversibly convert more than 10 acres of agricultural land or if located in an Agricultural District, more than 2.5 acres of agricultural land. The proposed action would disrupt or prevent installation of agricultural land management systems (e.g.,subsurface drain lines, outlet ditches, strip cropping); or create a need for such measures (e.g., cause a farm field to drain poorly due to increased runoff). Other impacts: D • 2 Potential Large Impact i Can Impact Be Mitigated By Project Change • Yes D No • • D Yes D No • D Yes D No D D Yes D No IMPACT ON AESTHETIC RESOURCES 1 1 . Will proposed action affect aesthetic resources? • Yes • No (if necessary, use the Visual EAF Addendum in Section 617.20, Appendix B.) Examples that would apply to column 2 • Proposed land uses, or project components obviously different from, or in sharp contrast to current surrounding land use patterns, whether man-made or natural. • Proposed land uses, or project components visible to users of aesthetic resources which will eliminate, or significantly reduce, their enjoyment of the aesthetic qualities of that resource. • Project components that will result in the elimination, or significant screening, of scenic views known to be important to the area. • Other impacts: I D a D Yes D N D • D Yes D No D • O Yes D No • D O Yes D No D D O Yes D No D D D D D Yes D No D Yes D No D D D Yes D No IMPACT ON HISTORIC AND ARCHAEOLOGICAL RESOURCES 12. Will Proposed Action impact any site or structure of historic, pre-historic or paleontological importance? D Yes • No Examples that would apply to column 2 • Proposed Action occurring wholly or partially within or substantially contiguous to any facility or site listed on the State or National Register of historic places. • Any impact to an archaeological site or fossil bed located within the project site. • Proposed Action will occur in an area designated as sensitive for archaeological sites on the NYS Site Inventory. • Other impacts: IMPACT ON OPEN SPACE AND RECREATION 13. Will proposed Action affect the quantity or quality of existing or future open spaces or recreational opportunities? • Yes D No Examples that would apply to column 2 • The permanent foreclosure of a future recreational opportunity. • A major reduction of an open space important to the community. • Other impacts: Action will create positive impact, with increase in the quantity and quality of recreational opportunities. 9 D D a • I O Yes D No a Yes D No D Yes D No " �Lfo9 i 1 Small to Moderate Impact Can Impact Be Mitigated By Project Change IMPACT ON CRITICAL ENVIRONMENTAL AREAS 14. Will Proposed Action impact the exceptional or unique characteristics of a critical environmental area (CEA) established pursuant to subdivision 6 NYCRR 617.14(g)? • Yes D No List the environmental characteristics that caused the designation of the CEA. Hudson River i Examples that would apply to column 2 • Proposed Action to locate within the CEA? • Proposed Action will result in a reduction in the quantity of the resource? • Proposed Action will result in a reduction in the quality of the resource? • Proposed Action will impact the use, function or enjoyment of the resource? • Other impacts: D D D DYes DYes DNo DNo D D DYes DNo • D DYes DNo • D DYes DNo D D D D D D DYes DYes DYes DNo DNo DNo D a D Yes D No D a D Yes D No IMPACT ON TRANSPORTATION 15. Will there be an effect to existing transportation systems? D Yes • No Examples that would apply to column 2 • Alteration of present patterns of movement of people and/or goods. • Proposed Action will result in major traffic problems. • Other impacts: IMPACT ON ENERGY 16. Will proposed action affect the community's sources of fuel or nergy supply? • Yes • No Examples that would apply to column 2 Proposed Action will cause a greater than 5% increase in the use of any form of energy in the municipality. Proposed Action will require the creation or extension of an energy transmission or supply system to serve more than 50 single or two family residences or to serve a major commercial or industrial use. Other impacts: l 10 r, - " n DYes DNo �NOISE AND ODOR IMPACTS 17. Will there be objectionable odors, noise, or vibration as a result of the Proposed Action? D Yes • No Examples that would apply to column 2 • Blasting within 1,500 feet of a hospital, school or other sensitive facility. • Odors will occur routinely (more than one hour per day). • Proposed Action will produce operating noise exceeding the local ambient noise levels for noise outside of structures. • Proposed Action will remove natural barriers that would act as a noise screen. • Other impacts: 1 Small To Moderate Impact 2 Potential Large Impact • • D D Yes • No Can Impact Be Mitigated By Project Change D D • D Yes D Yes D No • No • • • Yes • No D D D Yes D No D Yes • No • • Yes D No D D Yes D No • D Yes O No • • D Yes D No D D DYes D No D D a Yes D No D D o DYes DYes DYes D No DNo DNo DYes D No DYes DYes DYes DNo DNo DNo IMPACT ON PUBLIC HEALTH 18. Will Proposed Action affect public health and safety? D Yes • No Examples that would apply to column 2 • Proposed Action may cause a risk of explosion or release of hazardous substances (i.e. oil, pesticides, chemicals, radiation, etc.) in the event of accident or upset conditions, or there may be a chronic low level discharge or emission. • Proposed Action may result in the burial of "hazardous wastes" in any form (i.e. toxic, poisonous, highly reactive, radioactive, irritating, infectious, etc.). • Storage facilities for one million or more gallons of liquified natural gas or other flammable liquids. • Proposed action may result in the excavation or other disturbance within 2,000 feet of a site used for the disposal of solid or hazardous waste. • Other impacts: D • • II IMPACT ON GROWTH AND CHARACTER OF COMMUNITY OR NEIGHBORHOOD 19. Will proposed action affect the character of the existing community? D Yes • No Examples that would apply to column 2 • The permanent population of the city, town or village in which the project is located is likely to grow by more than 5%. • The municipal budget for capital expenditures or operating services will increase by more than 5% per year as a result of this project. • Proposed Action will conflict with officially adopted plans or goals. • Proposed Action will cause a change in the density of land use. • Proposed Action will replace or eliminate existing facilities, structures or areas of historic importance to the community. • Development will create a demand for additional community services (e.g. schools, police and fire, etc.). • Proposed Action will set an important precedent for future projects. • Proposed Action will create or eliminate employment. • Other impacts: • O D D O a a D • 20. Is there, or is there likely to be, public controversy related to potential adverse environmental impacts? D Yes II • No If any action in Part 2 Is identified as a potential large impact, or if you cannot determine the magnitude of impact, proceed to Part 3. 11 �Part 3 - EVALUATION OF THE IMPORTANCE OF IMPACTS Responsibility of Lead Agency Part 3 must be prepared if one or more impact(s) is considered to be potentially large, even if the impact(s) may be mitigated. Instructions Discuss the following for each impact identified in column 2 of Part 2: 1. Briefly describe the impact. 2. Describe (if applicable) how the impact could be mitigated or reduced to a small to moderate impact by project change(s). 3. Based on the information available, decide if it is reasonable to conclude that this impact is important. To answer the question of importance, consider: • The probability of the impact occurring • The duration of the impact • Its irreversibility, including permanently lost resources of value • Whether the impact can or will be controlled • The regional consequence of the impact • Its potential divergence from local needs and goals Whether known objections to the project relate to this impact. I (Continue on attachments) F:\M\M-720 Sleepy Hollow\Barnhart Park\EAF.wpd I 12 �EmilWNMENTAL ASSESSMENT FORM FARTDl 1, Jht proposed action eafeformedfetiMbenee of approximately 6 acres of the project site to construct w w f l a g and caqpMBo^tlaJbaitale existing recreation facilities. Weadhesfter County Best MMMi&fmirnI Practices will be employed during construction to 13. The proposed action mfll w if, \trihBiti an important viewshed from the Park to the Hudson vabee. 14. Tbe proposed :actm The proposed action Ins been reviewed by tne VHbge's Waterfront Advisory Committee and received a Wl^esLWRP. A. F:\MVM-720 Ste^y«Bttw^wto«»Ntt»mBiiwrtiwii iqpll �V/3 i Westchester County Land Legacy Active Recreation Project Barnhart Park Preliminary Traffic Assessment Introduction The Barnhart Park expansion project consists of approximately 6.3 acres located in the InnerVillage portion of the Village of Sleepy Hollow, New York. The project acreage includes 2.8 acres of existing parkland, 0.85 acres of other Village-owned land, and 2.65 acres that are being donated to the Village by the Gillette Company. The existing park includes active recreation facilities such as tennis, volleyball, and basketball courts, and children's playground equipment, although much of the equipment is in a poor state of disrepair. The proposed expansion and rehabilitation of Barnhart Park calls for the creation of an in-line skating rink, two basketball courts, three volleyball courts and a 130± space parking area. The park currently has access from Andrews Lane and Barnhart Avenue. The Inner-Village area contains over 2/3 of the Village population, and nearly all of it is within easy walking distance of the park. Public transportation is also available, with stops for Westchester County's Bee Line bus #13 located on Beekman Avenue. Due to the distribution of the Village population and County bus service, the project site is highly pedestrian and transit accessible. As a result, it is anticipated that a significant number of visitors to the park will not utilize private automobiles. Trip Generation The primary use of the Barnhart Park Facility will be for Village sponsored organization play, which would occur primarily on weekends. Due to the nature and timing of the anticipated activity, not all participants and spectators will arrive or depart at the same time. In addition, since most games are for youths, few trips are expected to be single-occupant vehicles. Recreation Department estimates suggest that less than 50 spectators may be expected per game, with youth games lasting slightly less than one hour. Including 20 youth players per game, the in-line facility is therefore expected to draw a maximum of 70 visitors per game. With game lengths slightly under one hour, traffic generated by two games could potentially use the roadway network during an hour. Assuming all visitors arrive by automobile, and an average automobile occupancy of 2.5 persons per vehicle, approximately 56 new vehicle trips per hour (28 arrivals, 28 departures) would be generated by the new recreation facilities. However, due to the location of the field and the population distribution in Sleepy Hollow, a proportion of visitors could be expected to come from the InnerVillage and arrive on foot. Conservatively, if 15 percent of visitors walked to the park, the anticipated new vehicle trips generated would be 48 (24 arrivals, 24 departures). Impact on Local Roadway Network It is expected that most automobile trips to Barnhart Park will access the area via Beekman „ • •-« �Avenue, with Andrews Lane providing direct access into and out of the proposed parking area. Most of these automobile trips will occur during off-peak weekend hours. To assess the potential for traffic impacts as a result of this project, existing traffic conditions were extracted from the Ichabod's Landing DEIS, submitted to the Village of Sleepy Hollow in May 2002. The Ichabod's Landing DEIS studied 10 intersections, two of which are located in proximity to the Beekman Avenue/Andrews Lane intersection serving the site. These two intersections are Beekman Avenue/Clinton Street, and Beekman Avenue/Cortland Street, located 400 and 700 feet away, respectively, from the Beekman Avenue/Andrews Lane intersection which will serve as the primary entranceway to the park. Since the Beekman Avenue/Andrews Lane intersection is located directly between the two studied intersections, it is expected to experience a similar level of service. Both the observed 2001 and projected 2003 service levels for all turning movements at the Clinton and Cortland Street intersections were at Levels of Service A or B.1 These Levels of Service reflect excellent traffic conditions, while a C Level of Service is generally accepted as a design standard. The heaviest projected traffic levels for the studied intersections occurred during the Weekday PM peak hour. At this hour, the Clinton Street intersection in 2003 is expected to accommodate 388 vehicles and operate at a Level of Service of B or better. The 2003 Cortland Street intersection is expected to accommodate 639 vehicles and maintain a Level of Service B or better. Saturday peaks for these intersections are 291 and 566 vehicles with a Level of Service B or better for both. The estimated increase in site-generated traffic is not expected to have a significant impact on levels of service, since new vehicle trips will occur primarily during off-peak weekend hours. Even assuming all visitors arrive by private automobile (56 vehicle trips/hour; a conservative estimate due to pedestrian and mass transit accessibility), and full volume distribution to an intersection, total traffic volumes would still be lower than the weekday peak volumes, when intersections operate at a Level of Service B or better. Therefore, no substantial degradation in traffic conditions is anticipated. Parking Parking demand for the facility is expected to peak during the changeover period when one game is concluding and another is set to begin. As detailed in the trip generation section, an estimated 70 visitors (spectators and players) are expected per game. During the changeover period, vehicles for two games could potentially share the parking lot for a short period. The proposed site plan includes ±130 new parking spaces and 27 existing spaces, which is more than adequate to accommodate the 56 vehicles anticipated for two overlapping games, and other recreation related uses.2 'Level of Service is terminology used by the Transportation Research Board to identify traffic flow conditions, with A representing the best condition and F the worst. In order to identify Level of Service, the average amount of vehicle delay is computed for each movement to the intersection, as well as for the overall intersection. 2 Parking. Robert Weant and Herbert Levinson, 1990, p. 121. �Conclusion The Bamhart Park expansion is expected to result in a relatively small increase in the number of vehicle trips. However, even using conservative estimates, there is sufficient roadway capacity to accommodate this increase. In addition, an adequate number of parking spaces has been included in the site plan to satisfy the increased demand for parking. �January 31,2003 5518301 Mr. Dwight Douglas Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Environmental Risk Analysis Former Duracell Property North Tarrytown, New York Dear Mr. Douglas: Langan Engineering and Environmental Services, PC (Langan) has reviewed reports, correspondence and other documents related to the environmental cleanup conducted pursuant to Consent Order No. W3-0150-8711 between NYSDEC and Duracell Inc. at the Duracell Inc. (NYSDEC Site No. 3-60-011) facility located in North Tarrytown, New York. The objectives of this undertaking are defined in the Contract between the Village of Sleepy Hollow and Langan and include evaluation of remedial actions, applicable regulations and future risk. The documents (Attachment 1) were provided by Sive, Padget & Reisel (Dan Reisel, Esq.) and Duracell Inc. (Mr. Victor Miles, Group Manager of Environmental, Health & Safety). Langan's scope of services included review of those documents and discussions with knowledgeable Duracell Corporation representatives. EXECUTIVE SUMMARY The Duracell facility consists of a 1.64 acre rectangular shaped property at 60 Elm Street that was used for battery manufacturing and a 1.01 acre, quarter circle shaped property used for parking. The Parking Lot is located west of the Elm Street manufacturing facility, across Andrews Lane. A USGS map showing the property location is provided. In addition to the Duracell facility, the reports and correspondence also describe remedial activities conducted by Duracell at off-site residences. The off-site remedial activities are beyond the scope of this report �Mr. Owight Douglas January 31,2003 Page 2 of 2 A summary of Langan's conclusions and recommendations is presented below: 1. NYSDEC has certified, without conditions, that the remedial activities conducted met the terms of the Consent Order, require no further action and the property may be developed with no restrictions on future use. Langan agrees that the activities met the terms of the Consent Order but does not agree that development should be considered with no restrictions. Other than the locations and depths of clean, imported fill, the former manufacturing site and the parking lot contain soil and/or demolition debris with mercury concentrations above current NYSDEC cleanup objectives. Although covered by clean soil or paving, intrusion into the subsurface requires proper health and safety precautions to protect construction workers and the general public, and proper disposition of any excavated material at an appropriately permitted disposal or recycling facility. 2. Groundwater quality impact was not assessed. The potential for discovery of currently unknown pollution conditions in the groundwater exists due to former waste disposal activities (disposal pit), possible spills from the boiler room (black fill material) and elevated mercury concentrations in the soil. A finding of groundwater contamination downgradient may result in NYSDEC requiring additional investigations at the sites. However, since there is no intent of human consumption or use of site groundwater (potable water is provided by the New York City surface water supplies) and groundwater is sufficiently below the surface such that there is no likelihood of human contact, we do not recommend any action. 3. There is no development scenario without some risk of exposure due to subsurface intrusion. The minimal risk use of the manufacturing site is a landscaped parking lot Some subsurface intrusion will be required to provide a stable subsurface and to plant trees. The extent of intrusion will be based on engineering needs and determined through a geotechnical investigation. Buried debris may have to be excavated or stabilized (injection of grouting material) to provide a stable, compact subsurface. Langan recommends a limited geotechnical investigation (test pits) to determine parking lot foundation requirements. In addition, upon completion of plans for development, Langan recommends a soil investigation in locations where excavation will be required for foundations, utility trenches, landscaping, etc. to determine specific health and safety measures and disposal requirements. The following sections contain discussions of site activities from the closure of the Hazardous Waste Storage Facility in 1988 through closure and demolition of the manufacturing facilities in 1990 and additional investigations and soil removals through 1993, and conclusions and recommendations related to project objectives. SUMMARY OF REMEDIATION ACTIVITIES Background Battery manufacturing at the former Duracell facility started around 1945. There is no other historical information in the file. No documents were found indicating a more intensive historical search was conducted (aerial photos, insurance maps, fire department records, etc.). �Mr. Dwight Douglas January 31,2003 Page 3 of 3 The Duracell facility produced Lithium-S02 and Lithium solid cell batteries since the 1970's. There is no discussion regarding the use of mercury. Production did not generate process wastewater and was classified as a non-significant industrial user. Domestic and non-contact cooling water was discharged to the sanitary sewer along with wash water from the buildings. Solid and liquid wastes including batteries, lithium metal, alcohol, mineral spirits, electrolyte solution, freon still bottoms, oil and scrubber blowdown, were drummed and disposed of off site. Some of these wastes were found buried on site and were removed and disposed during remedial activities. Land use surrounding the former Duracell battery manufacturing facility is residential to the north, east, south and southwest West of the facility is a public park and further west and northwest is a large property that was the site of a General Motors assembly plant. Approximately 500 feet west is the Metro North railroad, running north/south and approximately 1,500 feet west is the Hudson River. The elevation of the property ranges from 60. to 70 feet above mean sea level. The topography of the site is sloped gently to the north but approximately 100 feet to the north, drops steeply to river basin. Groundwater underlying the site was not encountered during remedial work and is therefore at least 22 feet below ground surface. Based on site topography, groundwater is presumed to flow west to northwest towards the Hudson River. Potable water is provided by surface water sources further north. There are no public or private drinking water wells downgradient of the site. Consent Order Duracell Inc. and NYSDEC finalized Consent Order W3-0160-8711 on April 5, 1988. The Consent Order includes a Work Plan for closing the Duracell Inc. facility. The Work Plan specifies the mercury remediation criteria (35 to 45 mg/kg) for soil up to a depth of 10 feet below ground surface. No remediation was required below 10 feet. In our opinion, Duracell has complied with all aspects of the Consent Order. The remediation criteria were developed through a risk assessment by Environ, a consultant retained by Duracell. At that time, no specific remediation criteria for mercury existed. The Consent Order states that the Westchester County Department of Health also agreed that the conditions did not pose a threat to public health. NYSDEC may reopen the case if they find that the cleanup criteria were not sufficiently protective of health or if currently unknown contamination conditions are found. The former condition will not likely effect the manufacturing site or the parking lot, since elevated concentrations of mercury are below the surface and will be contained, for the most part, under asphalt or concrete structures. Investigation and Remediation October 1987 Work Plan for Closing the Duracell Inc. Facility. This Work Plan specified the tasks involved in closing the facility and included decontamination of the buildings, closure of the hazardous waste storage facility, demolition and disposal of plant buildings and equipment removal of contaminated soil in excess of the remediation criteria and removal of contaminated soil from adjacent properties. This Work Plan includes the mercury remediation criteria and was incorporated into the Consent Order. The Hazardous Waste Facility Closure Plan is the only document reviewed that contained information regarding plant operations and facilities. December 1988 Hazardous Waste Storage Facility Closure Report. The Hazardous Waste Facility Closure Plan was approved in 1987. Eder Associates (EA) was retained by Duracell to �Mr. Dwkjht Douglas January 31,2003 Page 4 of 4 implement the Closure Plan. The walls, ceiling and floor surfaces of the concrete Hazardous Waste Storage Facility were cleaned and tested for lead and mercury in accordance with the approved Closure Plan. All samples were below TCLP values and EA certified closure. June 1990 Post Demolition Soil Sampling Report. The buildings were demolished in late 1989 and soil sampling for volatile organic compounds and mercury was performed between January and April 1990 within the building footprint areas. Mercury concentrations exceeded remediation criteria specified in the Consent Order (35-45 mg/kg) within the footprint area of Building 6, the Areaway and isolated samples to a maximum depth of 10 feet bgs. Post excavation sampling showed the mercury concentrations to be below the remediation criteria. Sampling was conducted under the North Boiler Room floor slab. A brick foundation and black fill material approximately 2 feet thick were discovered under the floor slab. The black fill material was not removed. Two soil samples were taken beneath the brick foundation and analyzed for mercury. Mercury was not detected in these two samples. One sample of the fill material was taken midway between the two locations and tested for priority pollutants. Mercury was not detected but PCBs, volatile organic compounds and base neutral compounds were detected but were below standards. Zinc was detected at 920 mg/kg, which exceeds remediation criteria and current TAGM cleanup objectives (20 mg/kg). November 1991 Certification Report for Closure of the Duracell Inc. Facility - Volume I. This report documents the decontamination, demolition and remediation of the facility. Demolition included the removal of all floor slabs at grade, pits and sand and debris within manholes. Sub-grade floor slabs (North and South boiler rooms) were broken up but left in place. Subsurface foundations, footings, etc. below 10 feet were left in place. Demolition debris was deemed acceptable for use as backfill on the site since it contained from 5.9 to 24 mg/kg mercury. Approximately 6,170 cubic yards of demolition debris were recycled off-site. Approximately 300 cubic yards of demolition debris was used to backfill the boiler room basement Approximately 20 cubic yards of demolition debris mixed with soil from the Areaway was stockpiled separately and ultimately disposed as hazardous waste. One 10,000-gallon single wall steel #2 fuel oil UST and associated piping located in the southeast corner of the site was removed on October 19, 1990 and upon inspection was found in good condition with no leakage. Underlying soils showed no presence of petroleum. As a result of demolition, a 5,000-gallon UST was discovered under the floor of Building 5 in June 1990. This tank was removed on July 6, 1990 and was found to be in good condition without the evidence of leakage. Underlying soils were inspected and sampled and no significant contamination was reported. No lab results were included, but a letter from EA to Duracell stated the concentrations of petroleum hydrocarbons are below levels of concern. An 8-foot diameter disposal pit was discovered in the southeast corner of the subject property. Samples were collected to a depth of 22 feet below grade. The profile data shows mercury concentrations below the remediation criteria (35-45 mg/kg) at intervals of 10 feet and below. Soil in the pit was removed to a depth of seven feet. Post removal soil sampling was performed and the samples were below the remediation criteria. However, three samples in this area below the 10 feet depth exhibited mercury concentrations up to 429 mg/kg. There are two additional pits located on the west edge of Building 5, two pits located in or near the former boiler rooms, and one pit at the west side of Building 3. There is no discussion in the available reports regarding these pits. However, Duracell explained that these pits were used to �Mr. Dwight Douglas January 31,2003 Page 5 of 5 transfer wastewater to the sewer system. They were constructed with concrete floors and walls, and were removed during demolition. Areaway soil, disposal pit contents and a pile of debris remaining from demolition exhibited hazardous waste characteristics. Soil from other areas did not exhibit hazardous waste characteristics. All soil including approximately 2,100 tons of soil and 30 55-gallon drums of waste from pits, manholes and truck leveler pits was disposed of as hazardous waste at Envirosafe Services Inc., Oregon, Ohio. Clean soil for backfill was obtained from a road construction site and analyzed to confirm its quality. Off-site soil remediation and removal was performed at abutting residences on Kendall Ave and Elm Street. Soil was stockpiled on the Duracell Property. 620 tons of soil was removed. July 1992 Addendum No. 1 to Certification Report for Closure. This report documents additional on-site investigation and remediation between September 1991 and July 1992. A soil gas survey was conducted to identify areas of potential mercury contamination. Soil with elevated mercury concentration was excavated. Post-excavation sampling confirmed that the remaining soil concentration were in compliance with the remediation criteria. Excavated areas were backfilled, graded and seeded. A total of 725 tons of excavated soil was removed from the site at this excavation period. A four hundred square foot area of discarded batteries was discovered on the north end of Buildings 2 and 5. Excavation up to 36 inches was performed to remove the batteries and 50 cubic yards of excavated material was removed. Post excavation sampling indicated the samples were below the remediation criteria of 35-45 mg/kg mercury. April 1993 Parking Lot Investigation. Soil gas survey found mercury and VOC concentrations. Soil gas data was not included in the report. Subsequent soil sampling found mercury concentrations exceeded but VOC's, primarily trichloroethene (TCE), concentrations were below remediation criteria. TCE concentrations are below current TAGM cleanup objectives. January 1994 Addendum No. 2. Soil conditions were evaluated on the Parking Lot. Excavations were within areas requiring remediation and were performed between June 29 and October 28, 1993. The remediation criteria were achieved and a total of 1,565 tons of excavated soil was removed and the parcel was backfilled and restored. CONCLUSIONS Remediation Procedures and Protocols NYSDEC and Duracell contend that the investigations, remedial actions and remedial standards met the terms of the Consent Order and therefore complied with applicable standards and regulations. The following correspondence from NYSDEC supports this position and indicates that the Duracell property has been removed from the NYS Registry of Inactive Hazardous Waste Disposal Sites, no further action will be required and no restrictions have been placed on future use: 1. June 10,1999 letter to Pinewood Business Center from Michael Mason, P.E., Project Manager, Eastern Field Services Section, Bureau of Construction Services, Division of Environmental Remediation. �•w I Mr. Dwight Douglas January 31,2003 Page 6 of 6 2. January 14,1998 letter to Village of Sleepy Hollow from Robert L Marino, Chief, Site Control Section, Bureau of Hazardous Site Control, Division of Environmental Remediation. In our opinion, the remedial investigations and actions were valid and conducted in accordance with the provisions of the Consent Order. The following issues were not addressed in the documents reviewed: Groundwater was not investigated. The Duracell facility included a pit (dry well) that was used for disposal of plant wastes. The pit was removed and soil was sampled to a depth of 22 feet but groundwater Was not encountered and was not sampled. Trichloroethylene (TCE) was found in soil samples in the Parking Lot Concentrations were below TAGM cleanup objectives but there was no further investigation or discussion of the potential source of this contamination. A "black fill material", approximately two feet thick, was identified and remains under the North Boiler Room floor. Concentrations of PCBs, VOC's and SVOCs were detected below cleanup standards in a sample of this material. An estimate of the quantity of this material or the potential impact on deeper soil or groundwater is not provided. The boiler room basement was filled with 300 cubic yards of demolition debris having mercury concentration above current regulatory guidelines. Soil gas contaminants were detected on both properties prior to remediation but no measurements were taken afterward. Although these "gaps" exist, it is our opinion that only two issues need to be addressed for future development; the lack of groundwater information and the residual contamination remaining on the sites. Langan recommends evaluation of available groundwater quality data in proximity to the site if proposed use contemplates extraction of groundwater. If no data can be found, Langan recommends an on-site groundwater investigation. The residual contamination is addressed in the following sections. I Potential for Reopening The correspondence from NYSDEC noted in the section above is unconditional and does not contain any reservations. The only reopeners pursuant to the Consent Order are: 1. If the basis of the cleanup objectives, the health effects of mercury, are found not sufficiently protective of human health, or 2. If other contaminant conditions are found which were unknown at the time the NYSDEC made their determination. Item 2 is of most concern. Due to limited development requirements and the extensive demolition and remediation activities, it is unlikely that a new area of buried waste might be found. However, groundwater has not been characterized. Potential sources of groundwater include the former disposal pit, the black soil underlying the boiler room floor and mercury contamination below the 10 foot depth (there is no impermeable surface preventing leaching from these areas). Duracell contaminants may be identified if the proposed use contemplates extraction of groundwater. The time frame for the discovery of an unknown contaminant condition is open and unlimited. Potential Future Remediation Requirements „ •-•«• ii �Mr. Dwight Douglas January 31,2003 Page 7 of 7 The remedial objective, 35 to 45 mg/kg, to a depth of 10 feet, stipulated in the Consent Order was achieved in all but five samples out of a total of 156 post-excavation samples on the Manufacturing Site and all but one sample on the Parking Lot. The current NYSDEC cleanup criteria for mercury is 0.1 mg/kg [NYSDEC Technical and Administrative Guidance Memorandum (TAGM) # 4046] based on average NYS background determined in a 1984 survey. Approximately 86% of the post-excavation soil samples exceeded current TAGM cleanup objectives on the Manufacturing Site and 64% on the Parking Lot. It is unlikely that NYSDEC will require additional cleanup on the Duracell sites based on the satisfaction of Consent Order objectives, their unconditional "no further action" letters, and the depth of the remaining contamination and the proposed plan for development which effectively covers the sites with concrete, asphalt or landscaping. However, the presence of mercury contamination must be addressed within the scope of any development scenario. Handling of this material requires proper health and safety precautions to protect construction workers and the general public, and proper disposition of any excavated material at an appropriately permitted disposal or recycling facility. Specifically, Langan recommends: 1. Preparation of a health and safety plan for any intrusive investigation or construction activity and full time health and safety oversight be provided during those activities, and 2. Preparation of a contaminated soil management plan to address all soil that may be excavated during construction. Potential Natural Resource Damages The letters provided by NYSDEC do not eliminate the liability from Natural Resource Damage. Based on the remedial investigations and actions taken, it is not likely that this will be an issue. Discovery of unknown conditions, particularly groundwater contamination, will raise the potential for liability but that liability will be attributed directly to Duracell. Risk of Alternate Property Uses No Action The option of leaving the Duracell sites as is creates a risk of exposure to safety hazards created by soil settlement, vandalism (unauthorized access) and unaesthetic appearance which is contrary to the image desired by the Village and Duracell. Langan does not believe this is a viable permanent option. Former Manufacturing Site The proposed future use of the former Manufacturing Site is a landscaped parking lot. This is considered the lowestriskfuture use. A non-engineered, paved parking lot that requires periodic repaving due to settlement is not an option. Figure 1 shows the location of mercury contamination, construction debris and other potential hazardous features on the site. Even for such a limited use as a parking lot, Langan would recommend evaluation of the subsurface to determine if the debris left behind could impact the stability and long term aesthetics of the paving and landscaping. It is likely that some excavation, filling and compaction of the subsurface soil would be necessary to prevent settlement of the parking surface. Excavated soil, building components and demolition debris will have to be disposed of as contaminated material. Soil can remain on site for compaction. Excavation will also be required to install tree roots. It is assumed �yz*> i Mr. Dwight Douglas January 31,2003 Page 8 of 8 that stormwater would drain to the landscaped area and subsurface drainage system would not be required. Additional excavation would be required otherwise. Due to the need for excavation, potential exposure to mercury and other compounds in the soil must be addressed in the development plans to protect the health and safety of workers and the general public. This can be accomplished by requiring the contractor to develop a Health and Safety Plan that includes monitoring for airborne contaminants. Soil gas contaminants have also been detected on the Manufacturing Site prior to remediation. Volatile chemicals will migrate up through porous surfaces (soil). These gases can accumulate in enclosed spaces and create health and explosive hazards. Since there will be no enclosures on the proposed development, this will not be a concern, migrating gasses will disperse into the atmosphere at non-detectable concentrations. The use of the former Manufacturing Site for commercial or office space adds additional excavation requirements for foundations, utilities, possible basements and potential additional design requirements for a passive soil gas venting system. In addition, more extensive excavation may uncover currently unknown contamination conditions, causing the reopening of the case. Langan concludes that this usage option will result in extensive additional costs and potential delays that can not be predicted at this time. Former Parking Lot The proposed future use of the former Parking Lot is a recreational facility for seniors. Figure 1 shows the location of mercury contamination, construction debris and other potential hazardous features on the site. The proposed facility will require foundations, utilities and storm and sewer drains that will require excavation. Similar construction precautions as discussed above will be required. The construction of such a facility on this site is appropriate due to the lack of former disposal operations, demolition debris, foundations and other material that may have to be disposed of as a regulated waste. Soil gas contaminants have also been detected on this site. At minimum, soil gas measurements should be made and, if found, the foundation and floor slabs should to be designed to passively convey soil gasses to the landscaped sides of the building for dispersal into the atmosphere. SUMMARY OF RECOMMENDATIONS i Evaluate groundwater conditions from available sources if the proposed use contemplates extraction of groundwater. Conduct a soil gas survey of the Parking Lot site to evaluate the need for mitigation if the proposed use contemplates construction of enclosed structures. 3. Conduct geotechnical investigations to determine the foundation and excavation requirements for development of the properties. Any soil disturbed, excavated and/or removed at this property must be considered a nonhazardous industrial waste. These activities should be conducted under the full time supervision of a trained health and safety officer and that the contractor be required to develop his own Health and Safety Plan. All excavated material should be disposed or recycled off-site as non-hazardous industrial waste. Excavation activities can result in airborne dust containing organic and mercury contaminants, and odors. Dust and odor suppression should be integrated into the Health and Safety Plan developed specifically for this project. �Mr. Dwight Douglas January 31,2003 Page 9 of 9 Please call if you have any questions. Very truly yours, Langan Engineering and Environmental Services, PC Joel B. Landes, P.E. Associate \\ADMINNY\DATA\Data3\5518301\Offk» Data\Reports\Duracel.doc �COASTAL ASSESSMENT FORM Instructions (Please print or type all answers) 1. Applicants, or in the, case of direct actions (village) agencies, shall complete this CAF for proposed action which is subject to the consistency review law. This assessment is intended to supplement other information used by a (village) agency in making a determination of consistency. 2. Before answering the questions in Section C, the preparer of this form should review the policies and explanations of policy contained in the Local Waterfront Revitalization Program (LWRP), a copy of which is on file in the (village) clerk's office. A proposed action should be evaluated as to its significant beneficial and adverse effects upon the coastal area. 3. If any question In Section C on this form is answered "yes", then the proposed action may affect the achievement of the LWRP policy standards and conditions contained in the consistency review law. Thus, the action should be analyzed in more detail and, if necessary, modified prior to making a determination that it is consistent to the maximum extent practicable with the LWRP policy standards and conditions. If an action cannot be certified as consistent with the LWRP policy standards and conditions, it shall not be undertaken. Description of Site and Proposed Action 1. Type of (village) agency action (check appropriate response): a. Directly undertaken: (e.g., capital construction, planning activity, agency regulation, land transaction) Land acquisition and park expansion b. Financial assistance: ( e.g., grant, loan, subsidy) nominal consideration, grant funding from New York State and possibly Westchester County c. Permit approval, license, certification: approval from Mavor and Board of Trustees: site plan approvalfromPlanning Board d. Agency undertaking action: Mavor and Board of Trustees 2. Describe nature and extent of action: Transfer of 2.65± acres of real property to the Village for nominal considerations, improvement and expansion of Barnhart Park 3. Location of action: Barnhart Avenue/Andrews Lane. Sleepy Hollow. NY 4. Size of site: 6.31± acres Present land use: Recreation, vacant 5. �6. Present zoning classification: R-5 Multiple residence/ Moderate Density. P-Park 7. Describe any unique or unusual land forms on the project site (i.e. bluffs, dunes, swales, ground depression, other geological formations: None 8. Percentage of site which contains slopes of 15% or greater. 9. Streams, lakes, ponds, or wetlands existing within or contiguous to the project area? None a. b. 10. - If an application for the proposed action has been filed with the (city, town, village) agency, the following information shall be provided: a. b. c. 11. None Size (in acres) 5% Name of Applicant: Mayor and Board of Trustees Mailing Address: 28 Beekman Avenue. Sleepy Hollow. NY 10591 Telephone Number. (914)631-5100 Will the action to be directly undertaken, require funding, or approval by a State of Federal Agency? Yes No X If yes, which State or Federal Agency? Coastal Assessment (Check either "Yes" or. "No" for each of the following questions) Yes No 1. Will the proposed action be located in, or contiguous to, or have any potentially adverse effect upon any of the resource areas identified on the coastal area map: a. Significant fish or wildlife habitats? b. Scenic resources of local or statewide significance? c. Important agricultural lands? d. Natural protective features in an erosion hazard area? If the answer to any question above is yes, please explain in section D any measures which will be undertaken to mitigate any adverse effects. 2 2L_ 2L_ X_ X �<f*-? Yes M Will the proposed action have a significant effect upon: a. b. c. d. e. f. g. h. Commercial or recreational use of fish and wildlife resources? Scenic quality of the coastal environment?. Development of future, or existing water dependent uses? Operation of the State's major ports? Land or water uses within a small harbor area? Stability of the shoreline? Surface or ground water quality? Existing or potential public recreation opportunities? X X X X X X X X (Positive impact, allows for potential expansion of Barnhart Park) i. Structures, sites or districts of historic, archeological or cultural significance to the (city, town, village), State of Nation? X Yes No Will the proposed action involve or result in any of the following? a. b. c. d. e. f. g. h. I. j. k. 1. Physical alteration land along the shoreline, land under water or coastal water? Physical alteration of two (2) acres or more of land located elsewhere in the coastal area? Expansion of existing public services or infrastructure in undeveloped or low density areas of the coastal area? Energy- facility not subject to Article VII or VIII of the Public Service Law? Mining, excavation, filling, or dredging in coastal waters? Reduction of existing or potential public access to or along the shore? Sale or change in use of publicly-owned lands located on the shoreline or underwater? Development within a designated flood or erosion hazard area? Development on a beach, dune, barrier island or other natural feature that provides protection against flooding or erosion? Construction or reconstruction of erosion protective structures? Diminished surface or ground water quality? Removal of ground cover from the site? X X X X X X X X X X X X �Yes If project is to be located adjacent to shore: Not Applicable 1. Will water-related recreation be provided? 2. Will public access to the foreshore be provided? 3. Does the project require a waterfront site? 4. Will it supplant a recreational or maritime use? 5. Do essential public services and facilities presently exist, at or near the site? 6. Is it located in a flood prone area? 7. Is it located in an area of high erosion? If the project site is publicalry owned: 1. 2. 3. 4. Will the project protect, maintain and/or increase the level and types of public access to waterrelated recreation resources and facilities? If located in the foreshore, will access to those and adjacent lands be provided? N/A Will it involve the siting and construction of major energy facilities? Will it involve the discharge of effluents from major steam electric generating and industrial facilities Into coastal facilities? Is the project site presently used by the community neighborhood as an open space or recreation area? Does the present site-offer or include scenic views or vistas known to be important to the community? Is the project site presently used for commercial fishing orfishprocessing? Will the surface area of any waterways or wetland areas be increased or decreased by the proposal? Does any mature forest (over 100 years old) or other locally important vegetation exist on this site which will be removed by the project? Will the project involve any waste discharges into coastal waters? Does the project involve any waste discharges into coastal waters? Does the project involve shipment or storage of petroleum products? 4 _X _X �Yes k. 1. m. n. o. p. q. I r. Does the project involve shipment or storage of petroleum products? Does the project Involve discharge or toxins, hazardous substances or other pollutants into coastal waters? Does, the project involve or change existing ice management practices? Will the project affect any area designated as a tidal or freshwater wetland? Will the project after drainage flow, patterns or surface water runoff on orfromthe site? Will best management practices be utilized to control storm water runoff into coastal waters? Will the project utilize or affect the quality or quantity of sole source or surface water supplies? Will the project cause emissions which exceed federal or state air quality standards or generate significant amounts of nitrates or sulfates? No X X X X X X X X REMARKS OR ADDITIONAL INFORMATION: (Add any additional sheet necessary to complete this form.) If assistance or further information is needed to complete this form, please contact the village clerk at: Village of Sleepy Hollow. 28 Beekman Avenue. Sleepy Hollow. NY 10591 Preparer's Name: David B. Smith. AICP Agency: Village Planning Consultant Date: February 11.2003 i F:\M\M-720 Sleepy HoUowVBamhait Paittduncell CAF.wpd �^ I m- •.'*• • ••:•.; -is 1 ' \ >'.?.; •-.v^l •w • -I / r -'** *] -1 . • • { • - . •.•>:';.-:l •'?* " A l l ' * «, J > • • ' « » i v .' ** • •V 1 V ^,r''','-^':^>v/''^iV SITE LOCATION 1:24000 BARNHART PARK RECREATION FACILITY EXPANSION Village of Sleepy Hollow, New York it 'I U( '!• l ! S ( i S , Wluu- IMdins, NY Ouailiongle +jm-t », ' 1 y* ,,l *^***fl| I * jffc'' Saccuaii <t Schtff, Inc - Planning & Pevelopmcnt ^ ('onsultants �H3I I Former Duracell properties to be dedicated/acquired by the Village of Sleepy Hollow. I i TAX LOT INFORMATION BARNHART PARK RECREATION FACILITY EXPANSION Village of Sleepy Hollow, New York SOURCli. Town of Ml Pleasant Tax Assessor Saccardi & Schiff, Inc. - Planning & Development Consultants �7/.'c' pmpo.ed impri>\-t meat phiti j< >r liarnhart I'arh r<://\ fcr the inldidon of adjtieetit property formerly owtied by the Ihiraeell liattery Company. II l / w^^,^l.ll / .\ //.'/.'. s at InirnhdH I'tirk tire in need <>jcxtensi\ e rehabilitation to I t'ttt r meet (hi efnin^ifi^ need^ of \ illa^e resident*. ^£ft» «%&&^0M*f;: i y\ �M^^ / //(' ff on,>,, d plan ealls pa a IU u' in-hn, \A(/;///.;' /"///A and otlh-r to ereat< a park null \ ilht^e-wide appeal. amenities tlaihi\:t! I',.// . •• . :o!<n:'\ << /:< ,'.,'///'•.;/lornd 01 a ultd park. I lie proposed plan . <;//\ /"/ i yjiatiding < astim; i\ ei eational amenities u> ser\ a a hroadcr ran^t oj \ ilLi^e residents. M �I < \ 100' LEGEND O buildings zS'E property lines pm? walks o lamppost E3 lawn j% planting 1 fence o < o cc -J < cc X H oc o O oc UJ VCT SOURCE: TUrnquist Architects GENERAL MOTC �PREVIOUS DOCUMENTS IN POOR ORIGINAL CONDITION �*/3T i BARNHART PARK SITE PLAN IMPROVEMENTS BARNHART PARK RECREATION FACILITY EXPANSION Village of Sleepy Hollow, New York Saccardi &. Schiff. Inc. - Planning & Development Consultants r . .* �Meeting Date: 02/11/03 Resolution #: 02/31/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of a Consultant Agreement Review of Village Management Functions Whereas, the Village of Sleepy Hollow is desirous of contracting for certain management services to review key departments and functions, Now Therefore Be It Resolved, that the Board of Trustees herein authorizes the Mayor to enter into the below agreement on the terms as detailed herein: Agreement made the 4th day of February, 2003, between the Village of Sleepy Hollow, 28 Beekman Ave., Sleepy Hollow, 10591, hereinafter referred to as ''Village", and Michael D. Ritchie Hereinafter referred to as "Contractor". 1. In consideration of the payment described in section 2, the Contractor shall provide the following services (hereinafter the "WORK"). At the direction of the Village Administrator, the Consultant will review the operations, budgets, and staffing levels, meet with the Dept. Heads and make recommendations for improvements in Departmental operations, procedures, etc., for report to the Village Administrator. An executive summary of recommendations to be delivered to the Village Administrator upon completion of the Study. 2. For work performed under this agreement, the Village shall pay to the Contractor a sum not to exceed Five-thousand dollars ($5000.00) based on a rate of $75.00 per hour. Payment to be made to Contractor after submission of a properly executed claim form describing the services performed and itemizing the dates and number of hours providing such services. 3. The term of this agreement shall begin on February 4th, 2003, and end on April 30th, 2003. However, the Village may, upon (10) days written notice to the Contractor, terminate this agreement in whole or in part when the Village deems it to be in its best interest. In such event, the contractor shall be compensated and the Village shall be liable only for payment of services already rendered under this agreement prior to the effective date of termination. �4. The contractor understands that he/she as an independent contractor, is not an employee of the Village nor covered under the Village's personal liability, Worker's Compensation, or retirement benefits. It is further understood that the Contractor holds harmless the Village, its officers, employees, and agentsfromand against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or losses arising directly out of the acts or omissions involved in this scope of work. Moved: Trustee Grala Seconded: Trustee Stever Vote: 6-1 Trustees Grala, Stever, DiFelice, Spota, Zieja and Mayor Zegarelli voted yes. Trustee Hart voted-NO. AGREED: I Contractor Village Administrator Social Security No. Date i r �PUBLIC WORKS REPORT February 11,2003 NOTICE!!!!!! MONDAY, FEBRUARY 17 TH IS A LEGAL HOLDIDAY, PRESIDENTS' DAY. VILLAGE OFFICES WILL BE CLOSED. MONDAY'S GARBAGE WILL BE PICKED UP ON TUESDAY, TUESDAY'S GARBAGE WELL BE PICKED UP ON WEDNESDAY. RECYCLING WILL ALSO TAKE PLACE ON WEDNESDAY!!! WATER METERS ARE BEING READ. POT HOLES ARE BEING PATCHED THROUGHOUT THE VILLAGE.] SALT BARRELS ARE BEING FILLED AFTER EACH SNOW EVENT. TREE TRIMMING/REMOVAL IS TAKING PLACE BETWEEN SNOW STORMS. NEW RECYCLING RULES WILL TAKE EFFECT SHORTLY REGARDING THE DISPOSAL OF TVS, COMPUTERS AND SCREENS. RESIDENTS WILL BE NOTIFIED OF THIS CHANGE WHEN IT TAKES EFFECT. �43? I SLEEPY HOLLOW FIRE DEPARTMENT Sleepy Hollow, New York V A « »( TAW ] Fire Patrol Org. 1876 Pocantico Hook and Ladder Org. 1878 Rescue Hose Co. No. 1 Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 ^jSxt^'vpXT^^ar - Ji y I f f ? John Korzelius Chirf Engineer Jose Ojito First Assistant Chief Paul Cappello Second Assistant Chief THIS DEPARTMENT NEVER SLEEPS z os> UFebtotii I ° JO: BofltJ i fcosTVejs A tL^iMP rtAf<nb?r o f Hose Co. #3 Columbia � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-02-11 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text