https://sleepyhollow.localarchives.org/files/original/fb4d3eda3f85dd561a4c03066836f534.pdf 30bfef202b0d5525d22f67e5c70cc8c4 PDF Text Text 12 I A regular meeting of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, May 27, 2003, at 8:15 P.M. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Mario DiFelice Richard Spota James Hart Richard Zieja Kay Brown Grala, Trustees Also Present: Dwight Douglas, Village Administrator Brian Murphy, Village Attorney Abraham Zambrano, Village Treasurer David Smith of Saccardi & Schiff Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. He reminded everyone that the Memorial Day services were adjourned on May 26, 2003 because of the heavy rains and will be held on Friday, May 3 0 , 2003, at Patriot's Park. He reported that this past weekend was North Tarrytown Alumni Weekend and a memorial service was held on Sunday at the Morse School where a plaque was unveiled and dedicated to 45 men who gave their lives in World War I I , Korean War, and Vietnam War, all graduates of North Tarrytown High School. Approval of Minutes Trustee Spota moved, seconded by Trustee Zieja to approve the minutes of May 20, 2003 meeting; motion carried 7-0. Approval of Warrants Trustee Hart moved, seconded by Trustee Grala to approve the warrants and authorize the Treasurer to pay the bills, subject to review, approval and signatures of the Mayor and Village Treasurer, motion carried 7-0. Total of the General Fund is $ 1 1 2 , 4 3 1 . 9 1 , total of Water Fund is 5,639.86, and the total of Capital Fund is $38,301.34. 1 �1^ i Mayor's Appointments Trustee Hart moved, seconded by Trustee Zieja to appoint Abraham Zambrano as Deputy Administrator; motion carried 7-0. Public Comments Mario Belanich had several questions relating to the budget and transfer of funds which were answered by the Mayor, Trustee Hart and Treasurer Zambrano. Mayor's Report > The Mayor reported he received a letter about sledding at Three Pines. The Mayor reported he received correspondence on recent court cases. The Mayor reported that an application was submitted for local government achievement awards with NYCOM, but we did not win. The Mayor reported that a letter was received for a June 21 block party on Hunter Avenue. The Mayor reported the letter proposals for the platform tennis courts and that they are part of the resolutions to be adopted this evening. Trustee Reports Trustee DiFelice read a memorandum from the Department of Public Works relating to recycling of televisions, computer monitors and hardware to be picked up on Mondays and Tuesdays only by a separate truck. Letter will be prepared and mailed with water bills at the end of the week. Trustee DiFelice reported that the Street Naming Committee met to review names for the County House Road project. The proposed street names are Andre Brook Drive, Major Andre Lane, and Westview Drive, which will be discussed at next meeting. Trustee DiFelice also reported that Henry Steiner is looking into naming of the overlook at the County House Road project and will report at next meeting. \ Trustee Spota reported that due to the Memorial Day holiday, the Public Safety meeting is rescheduled for Monday, June 2, 2003, at 7:30 p.m. Trustee Spota reported on the completion of certain courses taken by members of the Police Department through the Municipal Police Training Council. 2 �. f I Trustee Hart reported on the upcoming events in the Recreation Department including the fishing derby, NY Yankees game, Tot camp registration, and day camp registration. Trustee Grata reported that the franchise renewal committee met and recommended the resolution response to the MIA. Trustee Zieja — nothing to report. Trustee Stever brought up the deadline for submissions to the Waterfront Advisory Board and discussion ensued relating the need to enforce submission deadlines for all Village boards for timely distribution to the members. I Administrator's Report — nothing to report. Resolutions — Attached Old Business — None New Business - None Communications. Petitions. Requests Chief Warren advised he received a public notice from the Westchester County Department of Health relating to the health hazard of rabid animals. There being no further business, Trustee DiFelice moved, seconded by Trustee Zieja to adjourn the meeting; carried. Respectfully submitted, t^tMjtKm i mi^i^ I - J^ Sonja'M. Goldstein-Suss Deputy Village Clerk 3 �123 I Meeting Date: 5/27/03 Resolution #: 05/95/03 Be it resolved that the Board of Trustees does hereby approve the sale of various vehicles to the highest bidder from the bid opening that took place on May 15,2003: 1974 GMC 750 Series Dump Truck JackTornelloS510.00 1982 Chevrolet Suburban Van 4x4 Gambardella Towing, Inc. S65.00 1988 GMC Utility North White Auto, Inc. S301.00 1998 Ford Crown Victoria North White Auto Inc. 53,301.00 Moved: Trustee DiFelice Resolution #: I Seconded: Trustee Spota Vote: 7-0 05/96/03 Be it Resolved that the Board of Trustees does hereby confirm the Mayor's appointment effective May 27,2003 for the following seasonal employee in the Department of Public Works through no later than Labor Day. Luis Lopez 100 College Avenue Sleepy Hollow Moved: Trustee Spota SlO.OO/hr. Seconded: Trustee nart -.*.3,lv> SrU. ^ - ~ Z'- Vote: 7-0 I ~* &j&$:&-cA±z**i<it t*^tor*a*-LUi &4^-v*4 ^ ^ £ 4 ^ > % ? £ v * s : •*rfi3aBtefe£ifavtoAStt �Meeting Date: 5/27/03 Resolution $: 05/97/03 RESOLUTION WHEREAS, the Towns of New Castle, Mount Pleasant and Ossining and the Villages of Briarcliff Manor, Ossining, Pleasantville and Sleepy Hollow, (the "Municipalities") have each commenced proceedings to consider the renewal of their respective cable television franchise agreements with Cablevision in accordance with applicable Federal and New York State statutes and regulations; and WHEREAS, Article 5-G of the General Municipal Law of the State of New York authorizes municipal corporations of the State to enter into agreements for the performance among themselves or one for the other of their respective functions, powers and duties on a cooperative or contract basis or for the provision of services; and WHEREAS, the Municipalities have engaged Rice, Williams Associates, (the "Consultant") to provide cable television franchise renewal consulting services in accordance with the Consultant's proposal dated January 28,2003 (the "Services"); and WHEREAS, the Municipalities wish to enter into an Intermunicipal Agreement in substantially the form annexed (the "IMA") providing, among other things, that the Town of New Castle shall take the lead in processing all invoices from the Consultant for the Services and collecting from the other Municipalities their equitable and agreed share of such costs as set forth in the IMA. NOW, THEREFORE, BE IT RESOLVED, that the [Town Board] [Board of Trustees] hereby approves the IMA in substantially the form annexed; and BE IT FURTHER RESOLVED, that the [Supervisor] [Mayor] [Village Manager] is hereby authorized to execute the IMA in substantially the form annexed. Moved: Trustee Grala F:\8875\001\cable.muLres.doc Seconded: Trustee Zieja Vote: 7-0 �KM INTERMUNICIFAL AGREEMENT THIS AGREEMENT made this day of 2003, by and between'the Town of New Castle, a municipal corporation of the State of New York, having its offices at 200 South Greeley Avenue, Chappaqua, New York 10514 ("New Castle"), the Town of Mount Pleasant, a municipal corporation of the State of New York, having its offices at One Town Hall Plaza, Valhalla, New York 10595, the Town of Ossining, a municipal corporation of the State of New York, having its offices at 16 Croton Avenue, Ossining, New York 10562, the Village of Ossining, a municipal corporation of the State of New York, having its offices at 16 Croton Avenue, Ossining, New York 10562, the Village of Pleasantville, a municipal corporation of the State of New York, having its offices at 80 Wheeler Avenue, Pleasantville, New York 10570, the Village of Briarcliff Manor, a municipal corporation of the State of New York, having its offices at 1111 Pleasantville Road, Briarcliff Manor, New York 10510, and the Village of Sleepy Hollow, a municipal corporation of the State of New York, having its offices at 28 Beekman Avenue, Sleepy Hollow, New York 10591, sometimes collectively referred to herein as the "Municipalities". WITNESSETH WHEREAS, Article 5-G of the General Municipal Law of the State of New York authorizes municipal corporations of the State to enter into agreements for the performance among themselves or one for the other of their respective functions, powers and duties on a cooperative or contract basis or for the provision of services; and WHEREAS, each of the Municipalities has commenced proceedings to consider the renewal of their respective cable television franchise agreements with Cablevision in accordance with applicable Federal and New York State statutes and regulations; and WHEREAS, the Municipalities have engaged Rice, Williams Associates, (the "Consultant") to provide cable television franchise renewal consulting services in accordance with the Consultant's proposal dated January 28,2003 (the "Services"); and WHEREAS, in the interests of time and efficiency, New Castle has agreed, at the request of the other Municipalities, to process all invoices from the Consultant for the Services and collect from the other Municipalities, their equitable and agreed share of such costs. NOW, THEREFORE, in consideration of the mutual promises of the parties, it is understood and agreed as follows: 1. Each of the Municipalities shall deposit with New Castle, the sum of Twelve Thousand (SI2,000.00) Dollars (collectively, the "Funds") which New Castle shall deposit and hold in an aggregated account pending receipt of vouchees) for payment submitted by the Consultant relative to the Services together with such invoices or other documents as New Castle shall require. New Castle shall apply such portion of the Funds as shall be necessary to pay each such voucher and remit payment to the Consultant. The Funds to be so remitted shall be apportioned equally among the Municipalities. New Castle shall provide each of the Municipalities with copies of the vouchers and their supporting documentation as paid together with a statement of the Funds disbursed. Any Funds remaining on account after completion of the Services shall be divided among the Municipalities equally.- The requirement of additional Funds as may be �2 necessary to complete the Services, shall be subject to the mutual agreement of the Municipalities. 2. Each of the Municipalities hereby agrees to indemnify and hold New Castle harmless against its proportionate share of the Consultant's total costs and expenses. In the event that any of the Municipalities fail to make such payment, which failure is not cured within fifteen (15) days of its receipt of written notice from New Castle, such Municipality shall be deemed to be in default hereunder. Thereafter, New Castle shall be entitled to collect from such Municipality an amount equal to all sums paid by New Castle to the Consultant on such Municipality's behalf with interest thereon calculated at the highest rate permitted by law, together with New Castle's costs and expenses actually incurred in collecting said amount and in enforcing the provisions of this Agreement, including without limitation, reasonable attorney's fees, disbursements and expenses. 3. Each of the signatories to this Agreement warrants and represents that each has the power and authority to enter into this Agreement and that their respective Town/Village Boards have authorized execution of this Agreement. This Agreement may be executed in separate counterparts, each of which, when all counterparts have been delivered, shall constitute a complete original as to its signatories. 4. Any waiver of any provision of this Agreement or any right hereunder shall not be deemed a continuing waiver and shall not prevent or stop such party from thereafter enforcing such provision or right. The failure of any party to insist in any one or more instances upon strict performance of any of the terms or provisions of this Agreement by the other shall, not be construed as a waiver or relinquishment for the future of any such terms or provisions, but the same shall continue in full force and effect. 5. This Agreement contains the entire agreement between the parties as to its subject matter and it can be modified or changed only by writing executed on behalf of all of the parties hereto. 6. This Agreement shall be construed in accordance with and governed by the laws of the State of New York. IN WITNESS WTIEREOF, the parties have executed this agreement as of the date written above. , TOWN OF NEW CASTLE B y : • •>• - -•• • • • Marion S. Sinek, Supervisor TOWN OF MOUNT PLEASANT B y : • • • - •• • •••••• • Robert Meehan, Supervisor . �TOWN OF OSSINING By: John Chervokas, Supervisor VILLAGE OF OSSINING By: Paul Shew, Village Manager VILLAGE OF PLEASANTVILLE By: _______________ Bernard Gordon, Mayor VILLAGE OF BRIARCLIFF MANOR By: -• Michael S. Blau, Village Manager VILLAGE OF SLEEPY HOLLOW By: __ Philip Zegarelli, Mayor �134 I Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Contract with Reilly Green Mountain Platform Tennis of 50 Fields Lane, Brewster, New York 10509 For the Platform Tennis Construction Project Whereas, bidsfromqualified contractors were solicited to undertake construction of platform tennis courts and two bids were received, and Whereas, the bid proposal by Reilly Green Mountain Platform Tennis co. was deemed a responsive bid proposal, complying with all terms and requirements of the bid documents, and I Whereas, said bid for two courts with piers totaling One Hundred andfifteenthousand dollars ($115,000) was reviewed against the project's estimated cost and determined to be reasonable, and Whereas, installation of said platform tennis courts is an important enhancement to the recreation facilities at DeVries Park, but construction and installation must be timed to avoid conflict with use of adjoining recreation facilities, Now, Therefore, Be It Resolved that, the Village Board herein accepts the bid proposal of Reilly Green Mountain Platform Tennis co. for the Platform Tennis Construction project at a total price of $115,000 to be funded with Village capital funds, and Be It Further Resolved, that the Village Board herein authorizes the Mayor to execute a contract for said work on the condition that suitable timing for the construction activity can be agreed upon, and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by Trustee Hart ^ Second b y T r u s t e e Grale , Vote 7 ~° Resolution #5/98/03 Date: May 27,2003 I 3 J-#gV«?3,'3t_- ~Snr £,£.-£1 ^^fo J ^fe^^^-KJJl»^^*.lB = ^3i^!5f^^88 �Date: Resolution: 05/27/03 05/99/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Budget Transfers for Fiscal Year Ending May 31,2003 Whereas, in compliance with Generally Accepted Accounting Principals, the Village Treasurer has reviewed departmental expenses on a line by line basis and has determined that there is a need for reallocation of Board approved appropriations as. approved at the time the budget was approved for Fiscal Year Ending May 31, 2003. Now, Therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village TreasureHo make the budget transfer detailed in the attached schedule. Moved by: Trustee Zieja. Seconded by: Trustee SteverVote: 7-0 �1 VILLAGE OF SLEEPY HOLLOW GENERAL FUND BUDGET TRANSFERS AS OF APRIL 30, 2003 FROMACCT . TOACCT . AMOUNT Village Justice A1110.402 A1110.402 A1110.402 A1110.402 Telephone Telephone Telephone Telephone A1110.111 A1110.112 A1110.301 A1110.403 A1010.426 A1990.450 Cable Upgrade Contingency A1010.425 A1010.425 A1990.450 Contingency A1210.419 A1990.450 Contingency A1355.419 A1990.450 Other Expenses Contingency A9189.810 Staff Development A9720.700 TAN-Prin & Int A9720.700 TAiM-Prin & Int A9720.700 TAN-Prin & Int A3520.151 Code Enforcer ... Court Clerk Assiss Court Clerk Office Supplies Printing 2,420 200 950 50 Cable Coverage Cable Coverage 3,684 6,316 Other Expenses 6,500 Board of Trustees Mayor Village Auditor A1320.413 Auditor 12,425 Village Assessor A1355.103 A1355.103 . Temp Serv. Assess. Temp Serv. Assess. 1,500 3,230 Municipal Dues 2,022 Municipal Dues A1920.499 Judgements & Claims A1930.401 Judgement & Claims 6,995 Taxes & Assessments A1950.461 Taxes & Assessments 39,134 Unallocated Taxes A1980.449 Unallocated Taxes 2,612 Safety Inspections A3620.103 Temp Help 11,745 �1 I VILLAGE OF SLEEPY HOLLOW GENERAL FUND BUDGET TRANSFERS AS OF APRIL 30, 2003 TO ACCT FROM ACCT AMOUNT Fire Department I A3410.501 A3410.501 A3410.502 A3410.447 A3410.407 A3410.407 A3410.419 A3410.447 A3410.200 A1990.450 A3410.501 AMB BLS/ALS AMB BLS/ALS Alarm Pagers Training Repairs Repairs Other Supplies Training Equipment Contingency AMB BLS/ALS A3410.406 A3410.406.EASV 3410.528.AED 3410.528.AED A3410.528.AMB A3410.209 A3410.503 A3410.417 A3410.417 A3410.417 A1630.405 A5650.404 Off Street Parking A6772.400 Other Expenses A7180.450 A7180.450 A7180.450 A7180.450 A7180.450 A7180.450 A7180.450 A7180.450 Contingency Fund B. Contingency Fund B. Contingency Fund B. Contingency Fund B. Contingency Fund B. Contingency Fund B. Contingency Fund B. Contingency Fund B. Ambulance Repairs EASV Amvulance Rprs AED FD Pages & Chrgs AED FD Pages & Chrgs AMB FD Pagrs & Chrgs Equipment Repairs Administration Physicals Physicals Physicals Ambulance Bid Oil 700 1,863 5,000 3,582 7,401 6,034 2,190 5,000 6,122 555 1,500 Electricity 2,298 Pers Serv Meals On Wh 3,007 Street Lighting A5182.404 Meals on Wheels A6772.100 Summer Camp A7180.100 A7180.110 A7180.403 A7180.406 A7180.407 A7180.408 A7080.409 A7180.412 Administration Staff Entertainment Buses Carnival CPR Training Diamond Dairy Misc. 9,498 15,924 425 5,000 887 120 154 2,937 Programs for the Aging A7610.102 Transportation A8560.400 Contractual A7610.101 Nutricion Program 4,000 Village & Park Flowrs 2,500 Shade Trees I A8560.408 �US I VILLAGE OF SLEEPY HOLLOW GENERAL FUND BUDGET TRANSFERS AS OF APRIL 30, 2003 TO ACCT FROM ACCT AMOUNT Social Security A9030.8015 Social Security-Parks A9030.801 Social Security 8,100 Workers Compensation A9040.8035 . Workers' Comp-Camp A9040.802 Workers' Comp . 2,500 Dental Insurance A9060.812 Pay In Lieu of Med Ins A9180.806 A9189.807 Police Welfare A9730700 BAN-lnterest Dental Insurance 800 Teamsters Welfare Fund A9189.808 Teamsters Welfare 3,640 BAN-Principal 9,650 Short Term Debt A9730.600 I I �130 Date: 05/27/03 Resolution: 05/100/03 . - Resolution of the Board of Trustees of the Village of Sleepy Hollow accepting Insurance Policy Renewal for the year June 1,2003 through May 31,2004 Whereas, that Village of Sleepy Hollow has received and reviewed a proposal for the renewal of Property, General Liability, Automotive, Crime, Public Officials Liability, Property, Boiler & Machinery and Blanket Accident insurance policies from W.H. Moulton Company, LLC of 701 Westchester Avenue, White Plains, New York 10604. Whereas, the terms, limits and coverage under the renewed policy will remain unchanged from the current policy and Whereas, the total cost of the policies proposed by W.H. Moulton Company, LLC is $351,661 for the policy period beginning June 1,2003 through May 31,2004. Now Therefore, be it resolved that the Village Board of the Village of Sleepy Hollow approves the insurance policy renewal and authorizes the Mayor of the Village of Sleepy Hollow to execute all documents necessary to carry out the intent of this resolution. Trustee Moved by: S t e v e r :-.-•-, Seconded by: Trustee DiFelice Vote: Unanimous �140 65/27/2883 11:12 WY-i3-ZB03 \\:\m 9146310607 PAGE SLEEPY HOULOW F9CM- T-453 P.CM/BG4 F-01T 03 I Meeting Date: May 27,2003 Resolutions 5/101/03 WHEREAS, in or about /Ofa?/ , 2002, the Village commenced a violation proceeding against the property owner of 150 Cortlandt Street for violating certain Village Code regulations; WHEREAS, in or about //[(<$, 2002. the Village Justice ordered an independent engineer inspect die subject property to verify that certain construction performed by the Owner was pursuant to Code; WHEREAS, the Village and the property owner designated Timothy L. Cronin Jr. P.E., to perform the inspection of the property; WHEREAS, on November 25,2002 and December 3, 2002, Timothy L. Cronin Jr. P.E, performed the inspections; WHEREAS, The Village paid Timothy L. Cronin Jr. P.E. SI ,200 to perform the inspections; I WHEREAS, the Village has duly demanded the S 1,200 from the property owner to reimburse the Village for the cost of the inspections and further advised the property owner that upon his failure to pay the S 1,200 a lien would be placed against his property located at 150 Cortlandt Street, and designated on the Village tax assessment maps as Section 16, Block 10 Lot 14; WHEREAS, the property owner has failed to pay the 51,200; NOW THEREFORE BE IT RESOLVED, that based upon the property owner's failure to pay the S1,200, the Village Treasurer is hereby authorized to place a hen in the amount of SI,200 on the property located at 150 Cortlandt Street, and designated on the Village tax assessment maps as Section 16, Block 10 Lot 14, and said lien shall remain in full force and effect for the amount due plus interest until fund payment has been made; and be it further RESOLVED, that the S1,200 shall be collected in a manner fixed by law fox the collection of taxes and shall be subject to a delinquent penalty at the legal rate of interest in the event that the same is not paid in full on or before the date the tax bill upon which such charge appears becomes delinquent. M O V E D : T r u s t e e D i P e l i c & E C O N P E P : T r u s t e e Soota VOTE: 7-0 I �I R5/27/ t 28B3 1 1 : 1 2 HAV-ZW003 11:13AM 9146310607 SLEEPY HOLLOW FRCM- T-453 P.002/304 PAGE F-Dlf Meeting Date: May 27,2003 Resolution #: 5/10^03 WHEREAS, in or about June, 2002, the property located at 300 North Broadway was subjected to an oil spill requiring clean-up, oil container removal and debris removal; WHEREAS, on or about , 2002, the Village Justice ordered the property owner of 300 North Broadway to clean the oil as well as remove the debris from the property; WHEREAS, the owner of the property failed to clean the oil spill and/or remove the debris from the property, I WHEREAS, on or about June 8, 2002, the Village retained the services of Royal Environmental Services Corporation to perform the oil spill clean up and debris removal; WHEREAS, on June 8,2002 and June 13,2002, Royal Environmental Services Corporation cleaned the site and removed the oil and debris; WHEREAS, the Village paid Royal $3,793.37 to clean up an oil spill and to remove the debris from 300 North Broadway; WHEREAS, the Village has duly demanded the $3,793.37 from the property owner to reimburse the Village for the cost of the clean-up and farther advised the property owner that upon his failure to pay the S3,793.37 a lien would be placed against his property located at 300 North Broadway and designated on the Village tax maps as Seclion 17, Block 20 and Lot 25; WHEREAS, the property owner has failed to pay the $3,793.37; I NOW THEREFORE BE IT RESOLVED, that based upon the property owner's failure to pay the $3,793.37, the Village Treasurer is hereby authorized to place a lien in the amount of S3.793.37 on the property located at 300 North Broadway and designated on the Village tax maps as Section 17, Block 20 and Lot 25, and said lien shall remain in full force and effect for me amount due plus interest until final payment has been made; and be it further RESOLVED, thai me 53,793.37 shall be collected in a manner fixed by law for the collection of taxes and shall be subject to a delinquent penalty atfliclegal rate of interest in the event that the same is not paid in full on or before the date the tax bill upon which such charge appears becomes delinquent. MOVED: Trustee Spota SECONDED: Trustee Hart VOTE: 7 ~0 04 �I Meeting Date: May 27/2003 Resolution*: 05/103/03 Be it resolved that the Board of Trustees hereby authorizes the Mayor to execute the COPS in Schools 2003 grant application. Moved: Trustee Hart Seconded: Trustee • Graia vote: 7~° Meeting Date: May 27, 2003 Resolution*: 05/104/03 Be it resolved that the Board of Trustees hereby authorizes the Mayor to execute the Homeland Security Overtime Program grant application. Moved: Trustee Hart Seconded: Trusfefe Grala Yote; 7-0 I _ I J1S.-..4.J *ii-i*„»..i.jK-n4i; trf^^h^^XlvS^r^V^^'lii^^tu^a^AiaiM^liiirilS^^kS&i^^^^^i �I MAY-23-2003 04:17PH FRO«- T-464 Meeting Date: 05/27/03 Resolution il: 05/105/03 — P.G02/0Q2 F-031 ,^T RESOLUTION "WHEREAS, the Village of Sleepy Hollow, Board of Trustees had previously declared a 1977 American LaFrance fire truck as surplus property, and WHEREAS, the Village of Sleepy Hollow on or about February 11,2003 authorized the solicitation of sealed bids for the purchase of said 1977 American LaFrance fire truck; and I WHEREAS, all bids received for the 1977 American LaFrance fire truck were reviewed by the Board of Trustees and rejected on May 13,200$; and WHEREAS, the highest sealed bid previously received on said fire truck was S6.600.08; and WHEREAS, the Village has received an offer from Miguel Valle to purchase the fire truck for the price of S6,610.00; and WHEREAS, this offer exceeds the highest bid previously submitted for the fire truck; NOW, THEREFORE, BE IT RESOLVED That the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the I sale of a 1977 American LaFrance fire truck to Miguel Valle, for the price of S6,610.00. Moved: Trustee Grala Seconded: Trustee-Zieja Vote: "•'Ai.(v.i>1-(»'ar'..*>f. 7-0 ^s&-i^toJwtiki*^S:Miii£3Hs^ �•4 '. * I Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Temporary Street Closure Hunter Avenue Block Party Whereas, residents of Hunter Avenue have requested that a section of Hunter Avenue from the corner of Beilwood Avenue to the intersection of Munroe Avenue he closed for a block party, Now, Therefore, Be It Resolved that, the Village Board herein authorizes said section of Hunter Avenue to be closed on Saturday, June 21, 2003 from 2:00 p.m. "to 10:00 p.m. Moved by Trustee Zieja Second byTrustee Stever, Vote 7-0 - Resolution# 05/106/0:fr ate: May 27,2003 I i'-._-.•-j i*z-,..'--J'.-; _._ - «-:-;-.;^----i,-i-«.-*r^r;-^-Ii»ifc .-J. x - . ^ » « f e i r t ^ 1 ^ - - . ^ ^ j*^<=ei**j«^ �145 Date: 05/27/03 Resolution: 05/107/03 Resolution Authorizing the Mayor of The Village of Sleepy Hollow . to execute a contract with Munis Systems for Phase III of the Computer Conversion Whereas, the Board of Trustees of the Village of Sleepy Hollow previously approved a capital project to upgrade and integrate the Village's Financial system, and Whereas, the Board of Trustees of the Village of Sleepy Hollow approved Munis System to be the system that would integrate all of the Village's financial activity, and Whereas, the Board of Trustees of the Village of Sleep Hollow previously authorized the Mayor to execute the contract for Payroll/Personnel and Water Utility Billing. Now, Therefore, be it Resolved that The Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Mayor of the Village of Sleepy Hollow to execute an agreement with Munis Systems of 370 U.S. Route One, Falmouth, Maine 04105 for the purchase, installation and support of the Tax, Code Enforcement and Permits, General Billing Applications and Report Writer Software Modules as detailed in the quotes attached herewith. . .. Moved by: Trustee Sfeever. Trustee Seconded by: F e l i c e -, n Vote: ~° 7 �1'io MAY-09-2333 10:07 MUNIS 207 781 2260 P.02/06 I MuSSs MUNIS Quote TO: Abe Zambrano, Village of Sleepy Hollow FROM: Karon Grosset, Acct Rep, ext 4222 DATE: 24-Mar-03 RE: MUNIS Tax Quotes TEL: 914 366-5100 FAX: 914 332-7074 Q u o t e Expires: 120 Days Unit Price Description 1 MUNIS NY Tax Administration Application Less 15% Software Discount per NYS Contract Standard Consulting Days Standard Training Days $ S S S 10,000 (1,500) 1,100 950 2,500 MUNIS NY Delinquent Process Application Less 15% Software Discount per NYS Contract Standard Training Days $ $ $ 4.000 (600) 950 1.000 Data Conversion Options: RE & PP Master, CID, Bills (Header. Detail), Payment History, Special Conditions Tax Sale/Lien $ 9,000 $ 9.000 $ 3.360 $ 3.360 $ 37,410 6 1 3 1 1 Services will not be billed until they are incurred. Service prices do not include travel expenses. My signature authorizes MUNIS to provide products and services as described above. Signature >tai M Total ice^H Price Annual Maint Date 5 $ $ 11,000 1,100 5,700 4,400 2.850 I �I MRY-B9-2033 10:08 207 781 2260 MUNIS P.03/06 & MUNIS A TYlf e tICHNOlOCtES COMf ANV MUNIS Quote TO: FROM: DATE: RE: I Abe Zambrano, Village of Sleepy Hollow Karen Grosset, Acct Rep, e x t 4222 24-Mar-03 MUNIS Crystal, Office Quotes TEL: 914 366-5100 FAX: 914 332-7074 Quote Expires: 120 Days Unit Price Description Annual Maint MUNIS Crystal Reports Application Less 20% Software Discount per Offering Standard Training Days Consists of one day of Installation and one day of Training $ S $ 3,500 S (700) 950 875 MUNIS Office Application Less 20% Software Discount per Offering Standard Training Days $ $ $ 2,500 " (500) 950 450 Total Price 3.675 1.900 2,450 950 8,875 Services will not be billed until they are incurred. Service prices do not include travel expanses. My signature authorizes MUNIS to provide products and services as described above. Signature Date I „^Zi*jatafi31i3&&r*ZlSi!StA-',*&m �143 n.qY-89-2033 10:08 MUNIS 207 7 8 1 2260 P.04/06 I & MUNIS A TYlf R TECHNOIOGSS COM-'AfflT MUNIS Quote TO: Abe Zambrano, Village of Sleepy Hollow FROM: Karen Grosset, Acct Rep, ext 4222 DATE: 24-Mar-03 RE: MUNIS Permits Description 1 1 6 MUNIS Permits and Code Enforcement Module Less 15% Software Discount per NYS Contract Standard Consulting Pays Standard Training Days TEL: 914366-5100 FAX: 914 332-7074 Quote Expires: 120 Days Unit Price Annual S 12.000 $ $ (1,800) $ 1,100 $ . 950 Services will not be billed until they are incurred. Service prices do not include travel expenses. My signature authorizes MUNIS to provide products and services as described above. Total Price Maint 2.400 $ $ $ 12,600 1,100 5,700 i 19,400 1 �140 I mY-09-2033 10=08 MUNIS 207 781 2260 P.05/06 MUNIS A TYLES TECHNQIOOBS C O W A N Y MUNIS Quote TO: Abe Zambrano, Village of Sleepy Hollow FROM: Karen Grosset, Acct Rep, e x t 4222 DATE: 24-Mar-03 RE: MUNIS Accounts Receivable Quotes I TEL: 914 366-5100 FAX: 914 332-7074 Quote Expires: 120 Days Unit Price Description MUNIS Genera! Billing Application Less 15% Software Discount per NYS Contract Standard Training Days $ 5 $ Data Conversion Options: Customer Accounts (CID's) Recurring Invoices (Header, Detail, GL, Comments) Bills (Header, Detail), Payment History (H. D). Invoices (H, D) $ $ $ 1,500 (225) 950 840 - 1,680 3,360 Annual Maint Total Price 270 1,545 950 $ $ $ 840 1.680 3,360 8,375 Services will not be billed until they are incurred. Service prices do not include travel expenses. My signature authorizes MUNIS to provide products and services as described above �150 iiilj I I M i l - Meeting D a t e : 05/27/03 Resolution #: ? f?'«"jl it -':>r- ?: .-"'Vii» •> «v-V_ : if" * " *" ' "" * — * * * ' " ' * I * ^ 05/108/03 BOND RESOLUTION, DATED MAY . 2003, AUTHORIZING THE ISSUANCE OF UP TO $490,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, NEW YORK^ PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF VARIOUS PUBLIC PURPOSES IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in Westchester County, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (1) recodification of Village laws ($26,000), (2) the acquisition of police vehicles ($62,000), (3) the preparation of a storm water management stud}' ($26,000), (4) the acquisition and installation of telephone equipment I ($133,000), (5) the acquisition and installation of an HVAC system for the municipal building ($38,000), (6) the acquisition of computer equipment for financial management and accounting ($15,000), (7) the acquisition of Village vehicles ($56,000), (8) the acquisition, construction and reconstruction of parks and recreation facilities ($15,000), (10) the acquisition of a fire-fighting vehicle and apparatus ($83,000) and (11) the construction and reconstruction of improvements to buildings ($36,000) and other preliminary and incidental costs, in and for the Village, at a total cost not to exceed $490,000, in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $490,000, pursuant to the Local Finance Law, in order to I finance costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes or class of objects or purposes to be financed pursuant to this bond resolution, the respective estimated maximum cost of each item of ..^ i & h i^^Sii^i^^^j^Ajk^'' i-^^ ^^^ �I such specific objects or puiposes or class of objects or purposes, the principal amount of serial bonds authorized herein for such specific objects or purposes or class of objects or purposes, and the period of probable usefulness of such specific objects or purposes or class of objects or purposes thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The recodification of Village laws, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $26,000 for which $26,000 H principal amount of serial bonds are authorized herein and appropriated therefore, having a period ^ of probable usefulness of three (3) years pursuant to subdivision 72 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of three (3) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (b) The acquisition of police vehicles, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $62,000 for which $62,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years I computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (c) The preparation of a storm water management study, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $26,000 for which $26,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 48 of paragraph a of Section 2 �1 :." •"> 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (d) The acquisition and installation of telephone equipment, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $133,000 for which $133,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 32 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (e) The acquisition and installation of an HVAC system for the municipal building, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $38,000 for which $38,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law, such building being of "Class A" construction (as that term is defined in subdivision 11 of paragraph a of Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (f) The acquisition of computer equipment for financial management and accounting, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $15,000 for which $15,000 principal amount of serial bonds are authorized herein 3 �and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. . (g) The acquisition of Village vehicles, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $56,000 for which $56,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds.' (h) The acquisition, construction and reconstruction of parks and recreation facilities, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $15,000 for which $15,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (i) The acquisition of a fire-fighting vehicle and apparatus," together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $83,000 for which $83,000 principal amount of serial bonds are authorized herein and appropriated 4 �154 therefore, having a period of probable usefulness of twenty (20) years pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (j) The construction and reconstruction of improvements to buildings, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $36,000 for which $36,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of twenty-five (25) years pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law, such buildings being of "Class A" construction (as that term is defined in subdivision 11 of paragraph a of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. Subject to the terms and conditions of this Resolution and the Local Finance Law, and pursuant to the provisions of Sections 21.00, 30.00,50.00, 56.00 and 60.00, inclusive, of the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the serial bonds authorized by this Resolution and the renewal of such bond anticipation notes and the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes authorized by this Resolution, and the power to issue, sell and deliver such serial bonds and bond anticipation notes are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this Resolution and all bond anticipation notes issued in 5 �anticipation of the issuance of such serial bonds, and the Clerk of the Village is hereby authorized to affix the seal of the Village to all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the facsimile signature of the Village Treasurer. Section 4. " """ The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this Resolution as the same shall become due. • ^ Section 5. When this Resolution takes effect, the Clerk of the Village shall cause the same or a summary of the same to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this Resolution and of bond anticipation notes issued in anticipation of the sale of such serial bonds may be contested only if such obligations are authorized for an objects or purposes for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of I the State. Section 6. Prior to the issuance of obligations authorized to be issued by this bond resolution, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project 6 �ti&'G (collectively, the "environmental compliance proceedings")- In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of obligations authorized to be issued herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 7. For the benefit of the holders and beneficial owners from time to time of the bonds and bond anticipation notes authorized pursuant to this resolution (the "obligations"), the Village agrees, in accordance with and as an obligated person with respect to the obligations/under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as. may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations in accordance with the Rule, with any changes ox amendments that are not inconsistent with this resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed, collectively, by this paragraph and the Commitment, shall be the Village's continuing 7 �disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village. The Village Treasurer acting in the name and on behalf of the Village, shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other special counsel in determining whether a filing should be made. Section 8. The Village hereby declares its intention to issue the obligations authorized herein to finance costs of the Project. The Village covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of any of the equipment financed with the proceeds of such obligations which would cause the interest on such obligations to become subject to Federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code"), (except for the alternative niinimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any of the vehicles financed thereby if such action or omission would cause the interest on such obligations to become subject to Federal income taxation under the Code (except for the alternative minimum tax 8 �153 imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of the bonds or any other provisions hereof until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made for such purposes on or after a date which is not more than sixty (60) days prior to the date of adoption of this Resolution by the Village. Section 9. Moved: This Resolution will take effect immediately upon its adoption. Trustee Stever Motfed: Trustee Spota 9 Vote: 7-0 �Meeting Date: 05/27/03 Resolution #:' 05/109/03 BOND RESOLUTION, DATED MAY _, 2003, AUTHORIZING THE ISSUANCE OF UP TO $408,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF VARIOUS PUBLIC PURPOSES, INCLUDING (I) THE ACQUISITION OF COMPUTER EQUIPMENT FOR FINANCIAL MANAGEMENT AND ACCOUNTING, (II) THE ACQUISITION OF FIRE-FIGHTING APPARATUS, OH) THE ACQUISITION OF TRAFFIC SIGNS AND SUPPORTS AND (IV) THE RECONSTRUCTION OF IMPROVEMENTS TO FREEMONT POND, IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in Westchester County, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (1) the acquisition of computer equipment for financial management and accounting ($183,000), (2) the acquisition of fire-fighting apparatus ($31,000), (3) the acquisition of traffic signs and supports ($51,000) and (4) the reconstruction of improvements to Freemont Pond ($143,000) and other preliminary and incidental costs, in and for the Village, at a total cost not to exceed $408,000, in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $408,000, pursuant to the Local Finance Law, in order to finance costs of the specific objects or purposes hereinafter describedSection 2: The specific objects or purposes or class of objects or purposes to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of each item of such specific objects or purposes or class of objects or purposes, the principal amount of serial bonds authorized herein for such specific objects or purposes or class of �ISO objects or purposes, and the period of probable usefulness of such specific objects or purposes or class of objects or purposes thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of computer equipment for financial management and accounting, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $183,000 for which $183,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness often (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (b) The acquisition of fire-fighting apparatus, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $31,000 for which $31,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness often (10) years pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (c) The acquisition of traffic signs and supports, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $51,000 for which $51,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 72(b) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten 2 �16 (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. (d) Reconstruction of improvements to Freemont Pond, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $143,000 for which $143,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 3 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the classes of objects, or purposes or specific objects or purposes listed in Section 2 above is $408,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except for $1,250,000 in Village funds; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the $408,000 proceeds of the serial bonds or bond anticipation notes authorized herein except to the extent of third party funds provided by the State or Federal government for the Project which amount of funds shall reduce pro tanto the amount of serial bonds authorized herein; and (d) the maturity of the obligations authorized herein will be in excess of five (5) years. Section 4. Subject to the terms and conditions of this Resolution and the Local Finance Law, and pursuant to the provisions of Sections 21.00,30.00, 50.00, 56.00 and 60.00, inclusive, of the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the serial bonds authorized by this Resolution and the renewal of such bond anticipation 3 �162 notes and the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes authorized by this Resolution, and the power to issue, sell and deliver such serial bonds and bond anticipation notes are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this Resolution and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Clerk of the Village is hereby authorized to affix the seal of the Village to all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the facsimile signature of the Village Treasurer. . Section 5. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this Resolution as the same shall become due. Section 6. • When this Resolution takes effect, the Clerk of the Village shall cause the same or a summary of the same to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this Resolution and of bond anticipation notes issued in anticipation of the sale of such serial bonds may be contested only if such obligations are authorized for an objects or purposes for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this resolution are not substantially complied with, and an action, suit ox proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. 4 �Section 7. Prior to the issuance of obligations authorized to be issued by this bond resolution, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings")- In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification fR subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will • re-adopt, amend or modify this bond resolution prior to the issuance of obligations authorized to be issued herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment Section 8. . For the benefit of the holders and beneficial owners from time to time of the bonds and bond anticipation notes authorized pursuant to this resolution (the "obligations"), the Village agrees, in accordance with and as an obligated person with respect to the obligations, under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for I purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Cleric, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders 5 �1 •'*• f and beneficial owners of the obligations in accordance with the Rule, with any changes or amendments that are not inconsistent with this resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed, collectively, by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or btherqualified independent special counsel to the Village. The Village Treasurer acting in the name and on behalf of the Village, shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other special counsel in determining whether a filing should be made. Section 9. The Village hereby declares its intention to issue the obligations authorized herein to finance costs of the Project. The Village covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of any of the equipment financed with the proceeds of such obligations which would cause the interest on such obligations to become subject to Federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code"), 6 �(except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any of the vehicles financed thereby if such action or omission would cause the interest on such obligations to become subject to Federal income taxation under the Code (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of the bonds or any other provisions hereof until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made for such purposes on or after a date which is not more than sixty (60) days prior to the date of adoption of this Resolution by the Village. Section 10. . . " This Resolution is subject to a permissive referendum and will take effect upon the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee Stever Seconded: Trustee Grala 7 Vote: 7-0 �1G6 Meeting Date: 05/27/03 Resolution #: 05/110/03 BOND RESOLUTION, DATED MAY _, 2003, AUTHORIZING THE ISSUANCE OF UP TO $686,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF VARIOUS PUBLIC PURPOSES INCLUDING (I) THE CONSTRUCTION' AND RECONSTRUCTION OF IMPROVEMENTS TO STREETS, SIDEWALKS AND CURBS, (H) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE AND (HI) THE CONSTRUCTION, RECONSTRUCTION AND ACQUISITION OF IMPROVEMENTS TO PARK AND RECREATION FACILITIES, IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the ''Village"), located in Westchester County, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (1) the construction and reconstruction of improvements to streets, sidewalks and curbs ($217,000), (2) the acquisition of machinery and apparatus for construction and maintenance ($108,000) and (3) the construction,reconstruction and acquisition of improvements to parks and recreation facilities ($361,000), and other preliminary and incidental costs, in and for the Village, at a total cost not to exceed $686,000, in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, as follows: . Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $686,000, pursuant to the Local Finance Law, in order to finance costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes or class of objects or purposes to be financed pursuant to this bond resolution, the respective estimated maximum cost of each item of such specific objects or purposes or class of objects or purposes, the principal amount of serial �bonds authorized herein for such specific objects or purposes or class of objects or purposes, and the period of probable usefulness of such specific objects or purposes or class of objects or purposes thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The construction and reconstruction of improvements to streets, sidewalks and curbs in the Village, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $217,000 for which $217,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issuedin anticipation of the issuance of such serial bonds. (b) The acquisition of machinery and apparatus for construction and maintenance, including (a) a backhoe and (b) two (2) one-ton DPW trucks, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $108,000 for which $108,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of thefirstbond anticipation notes issued in anticipation of the issuance of such" serial bonds. (c) The construction, reconstruction and acquisition of improvements to parks and recreation areas, together with applicable incidental and preliminary costs in connection therewith, at an 2 �1GS estimated maximum cost of $361,000 for which $361,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the classes of objects or purposes or specific objects or purposes listed in Section 2 above is $686,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except $50,000 in Village funds; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the $686,000 proceeds of the serial bonds or bond anticipation notes authorized herein except to the extent of third party funds provided by the State or Federal government for the Project which amount of funds shall reduce pro tanto the amount of serial bonds authorized herein; and (d) the maturity of the obligations authorized herein will be in excess of five (5) years. Section 4. Subject to the terms and conditions of this Resolution and the Local Finance Law, and pursuant to the provisions of Sections 21.00,30.00,50.00, 56.00 and 60.00, inclusive, of the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the serial bonds authorized by this Resolution and the renewal of such bond anticipation notes and the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes authorized by this Resolution, and the power to issue, sell and deliver such serial bonds and bond anticipation notes are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the 3 �1G'9 I . Village all serial bonds issued pursuant to this Resolution and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Clerk of the Village is hereby authorized to affix the seal of the Village to all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued flj • pursuant to this Resolution as the same shall become due. Section 6. When this Resolution takes effect, the Clerk of the Village shall cause the same or a summary of the same to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this Resolution and of bond anticipation notes issued in anticipation of the sale of such serial bonds may be contested only if such obligations are authorized for an objects or purposes for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such I publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. . ." Prior to the issuance of obligations authorized to be issued by this bond resolution, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable 4 �1»o Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"), hi the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of obligations authorized to be issued herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. For the benefit of the holders and beneficial owners from time to time of the bonds and bond anticipation notes authorized pursuant to this resolution (the "obligations"), the Village agrees, in accordance with and as an obligated person with respect to the obligations, under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations in accordance with the Rule, with any changes or amendments that are not inconsistent with this resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement 5 �framed, collectively, by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village. The Village Treasurer acting in the name and on behalf of the Village, shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other special counsel in determining whether a filing should be made. Section 9. - The Village hereby declares its intention to issue the obligations authorized herein to finance costs of the Project. The Village covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of any of the equipment financed with the proceeds of such obligations which would cause the interest on such obligations to become subject to Federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code"), (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any of the vehicles financed thereby if such action or omission would cause the interest on such obligations to 6 �1 «-v r> become subject to Federal income taxation under the Code (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of the bonds or any other provisions hereof until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made for such purposes on or after a date which is not more than sixty (60) days prior to the date of adoption of this Resolution by the Village. Section 10. This Resolution is subject to a permissive referendum and will take effect upon the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Cleric Moved: Trustee Stever Seconded: Trustee Zieja 7 Vote: 7-0 �V »" » '. Meeting D a t e : Resolution #: y t 05/22/03 05/111/01 - O •- BOND RESOLUTION, DATED MAY _, 2003, AUTHORIZING THE ISSUANCE OF UP TO $216,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE CONSTRUCTION, RECONSTRUCTION AND ACQUISITION OF IMPROVEMENTS TO BUILDINGS IN AND FOR THE VTLLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in Westchester County, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the construction, I reconstruction and acquisition of improvements to buildings, in and for the Village, together with other preliminary and incidental costs, in and for the Village, at a total cost not to exceed $216,000, in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, as follows: Section 1. . . . - " • - - . . There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $216,000, pursuant to the Local Finance Law, in order to finance costs of the specific object or purpose hereinafter describedSection 2. The specific object or purpose to be financed by the issuance of such serial bonds is construction, reconstruction and acquisition of improvements to buildings, such buildings being of "Class A" construction (as that term is defined in subdivision 11 of paragraph • a of Section 11.00 of the Local Finance Law), in and for the Village (the "Project"). Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $216,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the $216,000 proceeds of the serial �174 bonds or bond anticipation notes authorized herein; and (d) the maturity of the obligations authorized herein will be in excess of five (5) years. Section 4. It is hereby determined that the Project is a specific object or purpose described in subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is twenty-five (25) years, such buildings being of "Class A" construction (as that term is defined in subdivision 11 of paragraph a of Section 11.00 of the Local Finance Law). The serial bonds authorized herein shall have a maximum maturity of twenty-five (25) years computed from the earlier of (a) the date of such serial bonds, or (b) the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds Section 5. Subject to the terms and conditions of this Resolution and the Local Finance Law, and pursuant to the provisions of Sections 21.00,30.00,50.00, 56.00 and 60.00, inclusive, of the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the serial bonds authorized by this Resolution and the renewal of such bond anticipation notes and the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes authorized by this Resolution, and the power to issue, sell and deliver such serial bonds and bond anticipation notes are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this Resolution and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Clerk of the Village is hereby authorized to affix the seal of the Village to all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be autfienticated by the facsimile signature of the Village Treasurer. 2 �I Section 6. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this Resolution as the same shall become due. Section 7. When this Resolution takes effect, the Clerk of the Village shall cause the same or a summary of the same to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this Resolution and I of bond anticipation notes issued in anticipation of the sale of such serial bonds may be contested only if such obligations are authorized for an objects or purposes for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 8. Prior to the issuance of obligations authorized to be issued by this bond resolution, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable H Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In die event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of obligations authorized to be 3 �issued herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 9. For the benefit of the holders and beneficial owners from time to time of the bonds and bond anticipation notes authorized pursuant to this resolution (the "obligations"), the Village agrees, in accordance with and as an obligated person with respect to the obligations, under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. Li order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations in accordance with the Rule, with any changes or amendments that are not inconsistent with this resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed, collectively, by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, 4 �1 I including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village. The Village Treasurer acting in the name and on behalf of the Village, shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other special counsel in determining whether a filing should be made. Section 10. The Village hereby declares its intention to issue the obligations authorized herein to finance costs of the Project. The Village covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of any of the equipment financed with the proceeds of such obligations which would cause the interest on such obligations to become subject to Federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code"), (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any of the vehicles financed thereby if such action or omission would cause the interest on such obligations to become subject to Federal income taxation under the Code (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of the bonds or any other provisions hereof until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of 5 �I «^ any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made for such purposes on or after a date which is not more than sixty (60) days prior to the date of adoption of this Resolution by the Village. Section 11. This Resolution is subject to a permissive referendum and will take effect upon the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee Stever Seconded: Trustee DiFelice 6 Vote: 7-0 �Meeting Date: Resolution #: 05/27/03 05/112/03 BOND RESOLUTION, DATED MAY ___, 2003, AUTHORIZING THE ISSUANCE OF UP TO $597,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTIOxN OF IMPROVEMENTS TO (I) THE SEWER SYSTEM AND (II) THE WATER SYSTEM, IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in Westchester County, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition, construction H and reconstruction of improvements to (i) the sewer system ($313,000) and (ii) the water system ($284,000), and other preliminary and incidental costs, in and for the Village, at a total cost not to exceed $597,000, in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $597,000, pursuant to the Local Finance Law, in order to finance costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes or class of objects or purposes to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated I maximum cost of each item of such specific objects or purposes or class of objects or purposes, the principal amount of serial bonds authorized herein for such specific objects or purposes or class of objects or purposes, and the period of probable usefulness of such specific objects or purposes or class of objects or purposes thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: �130 I (a) The acquisition, construction and reconstruction of improvements to the sewer system, together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $313,000 for which $313,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of thirty (30) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in . anticipation of the issuance of such serial bonds. (b) The acquisition, construction and reconstruction of improvements to the water system, I together with applicable incidental and preliminary costs in connection therewith, at an estimated maximum cost of $284,000 for which $284,000 principal amount of serial bonds are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 3 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of thirty (30) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) by the date of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the classes of objects or purposes or specific objects or purposes listed in Section 2 above is $597,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; and (c) the maturity of the obligations authorized herein will be in excess of five (5) years. Section 4. Subject to the terms and conditions of this Resolution and the Local Finance Law, and pursuant to the provisions of Sections 21.00,30.00, 50.00, 56.00 and 60.00, inclusive, of 2 I �» • 1°1 ioi ' _ • , ' I the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the serial bonds authorized by this Resolution and the renewal of such bond anticipation notes and the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes authorized by this Resolution, and the power to issue, sell and deliver such serial bonds and bond anticipation notes are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this Resolution and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Clerk of the Village is hereby authorized to • affix the seal of the Village to all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this Resolution as the same shall become due. Section 6. When this Resolution takes effect, the Clerk of the Village shall cause the same or a summary of the same to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this Resolution and H of bond anticipation notes issued in anticipation of the sale of such serial bonds may bd contested only if such obligations are authorized for an objects or purposes for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such 3 �C'O I publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of obligations authorized to be issued by this bond resolution, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings")- In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification I subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of obligations authorized to be issued herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment Section 8. For the benefit of the holders and beneficial owners from time to time of the bonds and bond anticipation notes authorized pursuant to this resolution (the "obligations"), the Village agrees, in accordance with and as an obligated person with respect to the obligations, under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by 4 , *u:/.t/iiTiL-,it .M .i^siii&^^K I �I I subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations in accordance with the Rule, with any changes or amendments that are not inconsistent with this resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed, collectively, by this paragraph and the Commitment, shall be the Village's continuing I disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village. The Village Treasurer acting in the name and on behalf of the Village, shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other special counsel in determining whether a filing should be made. • H Section 9. The Village hereby declares its intention to issue the obligations authorized herein to finance costs of the Project The Village covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of any of the equipment financed with the 5 no �134 proceeds of such obligations which would cause the interest on such obligations to become subject to Federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code"), (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any of the vehicles financed thereby if such action or omission would cause the interest on su.ch obligations to become subject to Federal income taxation under the Code (except for the alternative minimum tax imposed on corporations by section 55 of the Code) or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of the bonds or any other provisions hereof until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made for such purposes on or after a date which is not more than sixty (60) days prior to the date of adoption of this Resolution by the Village. Section 10. This Resolution is subject to a permissive referendum and will take effect upon the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee Stever Seconded: Trustee Spota 6 Vote: 7-0' �185 I Meeting Date: Resolution #: i 05/27/03 05/113/03 Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow hereby rejects the FEIS tendered by Ginsburg Development Corp. for the proposed Ichabod's Landing development due to the inadequate presentation and evaluation of alternative site layouts and design/ inadequate evaluation of alternate approaches providing public open space, and failure to adequately evaluate integration of the site plan with the adjacent proposed development. Moved: Trustee Stever; Seconded: Trustee Spota; Vote: 6-0 �186 I Meeting Date: Resolution #: 05/27/03 05/114/03 Be it Resolved that the Board of Trustees does hereby approve the below annual salary increases for senior management not subject to negotiated union wage increases: DwightH. Douglas, Village Administrator Joseph DeFeo, Superintendent of Public Works - $92,500 to $98,500 $90,000 to $97,000 Said new salaries effective January 1,2003 for the calendar year 2003 Jimmy Warren, Police Chief - $94,000 to $97,290 Said new salary increase, effective June 1,2002 for the fiscal year 20022003, shall be considered in Keu of any salary award or adjustment resulting from interest negotiation or arbitration for the same period of time as provided for under any terms or conditions of New York State law or statute. Jimmy Warren, Police Chief- I $97,290 to $100,452 Said new salary effective June 1,2003 for the fiscal year 2003-2004 Be it Further Resolved that the Board of Trustees does hereby authorize an extension of the employment agreement by and between the Village of Sleepy Hollow and Joseph DeFeo from its current expiration date of February 12,2005 to February 12,2006 under the same terms and conditions as contained therein. Moved by Trustee DiFelice ^ , Seconded by Trustee Spota s,K~B^L*±,^.a_^ Vote 6-0 I �187 I Meeting Date: Resolution #: 05/27/03 05/115/03 Be It Resolved that the Board of Trustees of the Village of Sleepy Hollow hereby ratifies i the appointment of Robert J. Ponzini as Village Attorney effective June 2, 2003. Said appointment is subject to successful negotiation of a retainer agreement to be prepared by Trustee Stever and Village Administrator Dwight Douglas for signature by Mayor Zegarelli. Moved: Trustee DiFelice; Seconded: Trustee Grala; Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-05-27 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text