https://sleepyhollow.localarchives.org/files/original/84dab1954f09960a804c4bf03573fe5e.pdf df9a2b43a52d8f4acdcf7e0871d29b53 PDF Text Text A regular meeting of the Board of Trustees was held on Tuesday, June 17, 2003 at 8 pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli James Hart Richard Spota Mario DiFelice Donald Stever Richard Zieja Kay Brown Grala Also Present: Trustees Robert Ponzini, Village Attorney Dwight Douglas, Village Administrator Abraham Zambrano, Village Treasurer Mayor Zegarelli called the meeting to order with a prayer and a pledge to the flag. Approval of Minutes Trustee Spota moved, seconded by Trustee Grala to approve the minutes of June 10, 2003, motion carried unanimously. Approval of Warrants Trustee Stever moved, seconded by Trustee Zieja to approve the warrants of June 17th to close out the fiscal year ending May 31,2003, subject to approval and signatures of the Mayor and Village Treasurer, carried unanimously. Total of the General fund is $277,262.42, Water & Sewer fund total is S6549.28 and the Capital fund total is $152,555.08. Trustee Spota moved, seconded by Trustee DiFelice to approve the warrants of June 17th and authorize the Treasurer to pay the bills, subject to approval and signatures of the Mayor and Village Treasurer, carried unanimously .Total of the General fund is $37,404.02. Public Hearings Mayor Zegarelli commented that there was a mix-up regarding the publication of a public hearing notice regarding the possible closing of Old Broadway, but since we had sent notices out to residents and business owners in the Old Broadway area to attend this hearing, we will call this a public meeting to listen to their comments tonight and have a regular public hearing at another date. Sean McCarthy, Architect for the applicant of the proposed project near Old Broadway, explained the situation and showed drawings. He explained that the DOT is the one who is stating that this street should be closed, not the village. We are trying to come up with other options. Many residents and business owners spoke against closing off Old Broadway for the construction of the buildings that the applicant Antonio Rodriguez is proposing. �192 A petition was presented to the board objecting to this closing. (Part of official minutes) Mayor Zegarelli read the next public hearing notice regarding water fee amendments and Dwight Douglas gave a brief explanation. There being no comments from the public, Trustee DiFelice moved, seconded by Trustee Spota to close the hearing, carried. Trustee's Reports Trustee DiFelice read the attached Public Works Report. Trustee Spota reported that Officers Zekus and Guzzo received safety awards. Trustee Spota commented that the Public Safety Committee will be meeting on June 30 th at 7:30 pm. Trustee Hart read the attached Parks Report. He reported on several recreation items such as upcoming concerts at Kingsland Point Park and camp registration is taking place. Trustee Grala commented that she and Trustee DiFelice met with the Hispanic Chamber of Commerce to discuss the possibility of putting together a brochure in Spanish which would list our village officials and telephone numbers, and the possibility of establishing a voice mail in Spanish. She commented that our Village Treasurer, Abraham Zambrano has been very helpful with this. Trustees Zieja and Spota had no reports. Mayor's Report Mayor Zegarelli reported that we have received an update on the revenues from the Parking Authority. We have received a report from the Building Department on fees. We are in the process of installing air conditioning for the third floor offices. * The Mayor commented that the Jackie Robinson center has asked the village for a donation for their group. The Village Attorney commented that municipalities are not allowed to donate gifts. We are in receipt of another turn off notice from Con Edison for 72 Beekman Avenue. Mayor Zegarelli presented Trustee DiFelice with a plaque in recognition of his years of service in the North Tarrytown Police Department The Mayor commented that this was long overdue. 2 �Administrator's Report Dwight Douglas reported that he and Bob Carpenter of the Tree Commission met with a Forester by the Old Dutch Church to check some London trees. He commented that we are hopeful that the Duracell contracts will be coming out shortly. Dwight Douglas commented that many of the projects that are being done in the village have been done in house by our own Department of Public Works employees and some by our volunteer GM employees. This has saved the village a lot of money. Communications, Petitions & Requests Mayor Zegarelli read the attached correspondence from the Ambulance Corp. Trustee Spota moved, seconded by Trustee Grala to accept the four new members into the Ambulance Corp. and carried. Trustee Zieja moved, seconded by Trustee Hart to approve the applications for new members to the Ambulance Corp. and motion carried. Resolutions-Attached Public Comments John Edwards addressed the board asking that a letter be sent to the Pine Close residents reminding them that it is illegal to make left turns out of Pine Street. Mr. Edwards commented that it has been eight years since the zip code committee started and he would like to get this back on track again to get our zip code changed. , Mario Belanich commented that a copy of the Building Department booklet should be placed on the counter on the second floor in case anyone needs to look at it. He commented about call boxes being out of order. There being no further business, Trustee DiFelice moved, seconded by Trustee Spota to adjourn the meeting, motion carried. Respectfully submitted, Angela Everett-Village Clerk �194 I 28 Beekman Ave • Sleepy Hollow, NY 10591 • 914-333-0039 June 9,2003 Honorable Philip Zegarelli, Mayor Sleepy Hollow, New York Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 I Mr. Mayon S ^ ' E ^ S ! - * * " ^ * * * f-TA^^ces 13 and 18. I ask that their nam**; h* forwarded to the Village Clerk for 12. 3. 4. insurance reasons and that they be allowed to sign the c l e S , ^ Gabe Hayes, Jr. Colleen Hayes Sergio Tavares John Cockerill Respectfully, sCj%g^^ Todd R. Spota Captain, SHAC I �19: i 28 Beekman Ave • Sleepy Hollow, NY 10591 • 914-333-0039 June 9,2003 I Honorable Philip Zegarelli, Mayor Sleepy Hollow, New York Village Hail 28 Beekman Avenue Sleepy Hollow, NY 10591 Mr. Mayor: I have attached a list of those prospects with whom I have met and whose applications the corps has approved. I aui asking that these applicants be expeditiously approved. Three of the four applicants are members of the fire department and have begun riding on EMS calls. The fourth applicants' background has been investigated by the membership committee with favorable results. AH of the applicants are EMTs or EMTs-in-Training. Thank you in advance for your cooperation in this endeavor. I Todd R. Spota' Captain, SHAC Enc. �106 APPLICANTS: 1. John Cockerill, EMT 2. Robert Connors, EMT Trainee 3. Luis A. Hernandez, Jr., EMT Trainee 4. Charles Colfax, EMT Trainee 52 Lynwood Road, Scarsdale (UFSD Employee) 11 Holland Avenue, Sleepy Hollow 168 Cortland Street, Sleepy Hollow 95 Beekman Avenue, Sleepy Hollow �197 I obert S. Stiloski ireaor. ^Village of Sleepy J-iollow "•...,, : Department of Fire & Life Safety ' Phone:914-366-5101 . Fax: 914-531 -0607 TJerv York 1874 • More than a Legend I June 12, 2003 Cortlandt Development Corp. 68 South Highland Avenue Ossining, New York 10562 To Whdm.it May Concern: Please be advised that there will be a public hearing to discuss the potential closing or modification of the intersection of Old Broadway and North Broadway as part of the infrastructure improvements contemplated in conjunction with the Philipse Plaza project. The public hearing will be heid on Tuesday, June 17, 2003 at 8:00 PM in boardroom of Village Hall 28 Beekman Avenue/Sleepy Hollow,New York. Sincerely, I Dwight Douglas Village Administrator 28 Bcekmaji Aveniie • Sleepy HoDow, New York 10591 �19S I Arthur Cabezas • Flower Box J 404 North Broadway Sleepy Hollow- New York 10591 , Mr. Waddell Stillman Historic Hudson Valley 150 White Plains Road Tarrytown, New York 10591 Janine Restipo J 404 North Broadway Sleepy Hollow, New York 10591 Cortlandt Development Corp. 68 South Highland Avenue Ossining, New York 10562 Christine Mangieri / 404 North Broadway ^ Sleepy Hollow, New York 10591 I . RickLacey J 404 North Broadway Sleepy Hollow, New York 10591 Steven Bush / 4 0 4 North Broadway Sleepy Hollow, New York 10591 Tom Minozzi William Smith Monuments 418 North Broadway Sleepy Hollow, New York 10591 / Warren Jeffers / Barry Oil Co 184 West Main Street Tarrytown, NY Mr. Mangieri / 402 North Broadway Sleepy Hollow, New York 10591 • / I Mr. Antonio Rodrigues Uncle Jerry's Deli 364 North Broadway SH,NY vi.'.^w.U'i:' �PUBLIC HEARING NOTICE VILLAGE O F SLEEPY HOLLOW Please take notice that the Board of Trustees of the Village of Sleepy Hollow will hold a public hearing on Tuesday, June 17, 2003 at 8 pm or soon thereafter in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York to hear and consider a local law amending sections of Chapter 59 (Water); Article H (Cross Connection Program) Section 59-8 (D), Article H T (Administration) Section 59-17 (B), 59-18 (A) (B), and proposed amendments to Chapter 79 (Fee Schedule) of the Village of Sleepy Hollow. All parties and residents in interest are entitled to attend and be heard at said hearing. Hearing is accessible to the handicapped. By Order of the Board of Trustees Angela Everett-Village Clerk Dated: May 30, 2003 / �aoo I from 2he Journal News STATE OF NEW YORK BOUNTY OF WESTCHESTER Northern Area Amawafc Aimonic Boldwi'i Place Bedford Bedford K2s North Salem Ossrung Peekska Pound Ridge Purdys BiiaJtiH Manor Buchanan Shenorock Shrub Oak Somes South Salem Verpiancfc Ctiaupaojui Ctompond Cross River CnstonFaBs ~ Crotan on Hudson Gsante Springs Jetfereon VaBey Katonah Tonoown naO^ss Brewster Carmet CoW Spring Garrison Lgcofrrijip MBwood Mnhrvym Late Montrose Mount Kisso Late Peeksfci] Mahopac Mahopac Pals Putnam Valey Pafierson f|jS*wfof'»<v BOdOje Natasha Brown .being duly sworn, says that he/she is the principal clerk of The Journal News, a newspaper pubfished in the County of Westchester and State of New York, and the notice of which the annexed is a printed copy, was pubfished in the newspaper ncxated on the left and on the dates checked below: . Central Area AnJstey Aitisiey on Hudson DobbsFeny Bmsfacd Greenburgh Harrison Plea&anlwk Port Chester Putrase Rye Scarsdaie Tanyttwm Harfiriafc,' Haarihcfne IrvmgjDn Larctroorc Vataata While PldBX> HasSngson Hudson - / \ /> / / / \ vX' / / Vv / / f Southern Area V.J*-. **JF-'ir-- v ' Mount Vernon Iforiua;. Tuckanoe BronxvBe *» NetrAocheae PeBssn Rockland Area Scsrfem BJauveC Congas GamenSte lltlWS.'SSrfw WXKTl NearCfcy Nyacfc Otangebisp Pasades Pearf rf«v<' PiecnoRt Ponuid Sparks Spring Va9ey Sony Porn Tatean "feppan IteSs Tbtrfuie. Cowe Valey Cottage WC5tllJMiH*fiM WesNyack ., Westchester County MARY A. DEMANE Hotary Puttie, State of New York Ho. 4830671 Qualified in Westchester County 05 C o n w i s t f ooExpir«JJy31.» saK-fetSKjBrt- ^"•a fcCj^ii*iv.&-liP'^feE»SSS(23 iiSffliSit �201 I PUBLIC WORKS REPORT JUNE 17, 2003 PLEASE NOTE!!!!!! FRIDAY JULY 4™ IS A LEGAL HOLIDAY. VILLAGE OFFICES WILL BE CLOSED. MONDAY AND TUESDAY'S GARBAGE REMAIN THE SAME. THURSDAY'S GARBAGE WILL BE PICKED UP ON WEDNESDAY ALONG WITH RECYCLING. FRIDAY'S GARBAGE WILL BE PICKED UP ON THURSDAY. MONDAY, JUNE 2 3 R D WE WILL BE MILLING HUNTER AVENUE AND POCANTICO ST. IN PREPARATION FOR PAVING. SEWER PROJECT ON HEMLOCK SHOULD BE COMPLETED THIS FRIDAY AND WE WILL THEN INSTALL A NEW WATER MAIN. 1 50/50 SIDEWALK PROGRAM IS ONGOING. TREE REMOVAL/PRUNING IS ONGOING. NEW STREET LIGHTS ARE BELNG INSTALLED. THE LINES FOR CROSSWALKS AND PARKING SPACES ARE IN THE PROCESS OF BEING PALNTED. NEW STREET SIGN PROGRAM WILL BE STARTED THIS SUMMER TO CHANGE THE EXISTING STREET SIGNS. TREE PITS IN THE VILLAGE WILL BE LINED WITH BELGIAN BLOCK AND NEW FLOWERS. NEW BENCHES HAVE BEEN ADDED TO BEEKMAN AVENUE. OLD DAMAGED SHEET ROCK WAS REPLACED , NEW LIGHTS ADDED AND THE INSIDE OF BUDLDLNG WAS PAINGED LN RESCUE HOSE FIRE HOUSE. I UNION HOSE IS SCHEDULED TO BE PAINTED ON THE INSIDE AND NEW DOORS INSTALLED INSIDE THE BUILDING. NEW DOORS WERE ADDED INSIDE THE AMBULANCE BUILDING. W E WILL BE UPGRADING THE ELECTRICAL SYSTEM AND ADDING AN EXTENSION ON THE BUILDING TO PARK THE SECOND AMBULANCE INSIDE THE BUILDING. POLICE DEPT. CLEANED OUT THE OLD LOCKER ROOM TO CREATE MORE OFFICE SPACE. �o ."j 9 PARKS REPORT JUNE 17, 2003 DEVRIES PARK THE PLAYGROUND AREA WILL BE UPGRADED. A FOUR FOOT SECURITY FENCE WILL BE ADDED AROUND THE PLAYGROUND AREA. CONCRETE BARRIERS WILL BE ADDED SO THAT CARS CANNOT PARK ON THE GRASS WHERE CHILDREN PLAY. LANDSCAPING WILL TAKE PLACE AROUND THE PLAYGROUND AREA. NEW BENCHES AND MINI SHELTERS WILL BE ADDED TO DEVRIES PARK. DOUGLAS PARK DEAD TREES HAVE BEEN REMOVED. THE OLD STORAGE BUILDING WILL BE REMOVED. THE PLAYGROUND AREA WILL BE UPGRADED. BARNHART PARK THE SLATE DECK ON THE OBSERVATION PLATFORM IS 9 5 % COMPLETE AND WE WILL BE ADDING NEW ELECTRICAL SERVICE AND LIGHTING. SYKES PARK WE WILL BE ADDING NEW MINI SHELTERS WITH TABLES AND A SHELTER FOR THE BASKETBALL COURT TO PROVIDE SHADE AND NEW LIGHTS FOR THE BASKETBALL COURT. KINGSLAND POINT PARK THE VILLAGE HAS STARTED THE PROCESS OF CLEANLNG UP THIS PARK. WE WILL BE UPGRADING THE BATHROOMS, PURCHASING A GAZEBO, REBUILDING THE PARKING AREA, GETTING SECURITY LIGHTS. WE WILL BE UPDATLNG YOU ON PROGRESS IN THE FUTURE. KORAN'S LANDING WE ARE IN THE PROCESS OF REPAIRING THE BOAT DOCK AND ADDING NEW TREES TO THE PARK TO CREATE MORE SHADE. �Meeting Date: Resolution #: 06/17/03 06/118/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Concept Plan County House Road Scenic Overlook Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have previously authorized execution of an "Agreement with Respect to Dedication of Open Space" for the improvement and maintenance of certain lands to be deeded over to the Village of Sleepy Hollow, and Whereas, the grantor of said lands, pursuant to this agreement, has agreed to improve the open space by "constructing thereon...a Scenic Overlook in accordance with a design approved by the Board of Trustees..." and Whereas, the Mayor and Board of Trustees have reviewed and found generally acceptable the scenic overlook plans as developed by the grantor and amended pursuant to discussion with the Board, Now, Therefore, Be It Resolved that, subject tofinalsignoffby the Mayor, the Village Board herein approves the attached scenic overlook conceptual site plan and authorizes the Mayor to take any and all necessary steps to effectuate the timely construction of the County House Road Scenic Overlook. MOVED: Trustee Hart SECONDED: Trustee Spota VPTE: Unanimous �204 arnuiKUM COMMUNITTF^ 1 '4., •<•- ^-'^aaaiatimama z?~j< -*>,• I �205 Meeting Date: Resolution #: 06/17/03 06/^03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Approval for 5K Run and Fun Walk WHEREAS, the Family YMCA at Tarrytown requested approval to hold a 5K Run and Fun Walk through the Village of Sleepy Hollow on Saturday, June 7, 2003/to begin at 10:00 a.m. and end at 11:00 a.m.; and WHEREAS, the Mayor approved said event by letter on June 5, 2003 to Family YMCA at Tarrytown subject to confirmation at the June 17, 2003 Board Meeting. NOW, THEREFORE, BE IT RESOLVED that the Village Board herein confirms the actions of the Mayor to allow the Family YMCA at Tarrytown to hold its June 7, 2003 5K Run and Fun Walk. Moved: Trustee Spota; Seconded: Trustee DiFelice; Vote: Unanimous �208 I Meeting Date: 0 6 / 1 7 / 0 3 Resolution *: 06/120/03 Be it Resolved that the Board of Trustees does hereby approve the following annual stipends for the Mayor and members of the Board of Trustees as follows: Trustees Mayor from from $2500 to $3000 to $3000 $8000 > Said new stipends to take effect as of June 1,2003. Moved by: T r u s t e e D i F e l i c e , Seconded by: ®£evef i y o t e ; Unanimous I I - ^ ^ £ -L . . . ^ - A i c„* l n ,-'^^ -6 *->_ , ^ ^-'*iJ^wjS^*jd^^BiUj3XiiMrfi- ^^s^^s^^k^^^sh^M^^^^^^S^^^^S- �O r. -7 I Meeting Date: 06/17/03 Resolutions 06/121/03 Be it resolved that the Board of Trustees does hereby confirm the Mayor's appointment of the following seasonal employees in the Department of Public Works effective June 18,2003 through no later than Labor Day. I Michael Blalock Robert Higle, Jr. Torre Campbell Tyrell Carver PO Box 802, Sleepy Hollow NY 15 Holland Ave. Sleepy Hollow, NY I l l E. Hartsdale Ave. Hartsdale, NY 126 Valley St. Sleepy Hollow, NY Moved: Trustee Stever Seconded:Trustee Zieja S16.00/hr. 10.00/hr. 10.00/hr. 10.00/hr. Vote: Unanimous I fe*«Si&4«E3i^#S*«i2iS6sai^Ss I �or, o Date: ° 6 / 1 7 / ° 3 Resolution: 06/122/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow to retain Gallagher Bassett to perform claim administration in connection with the Village's Insurance Policies for the year June 1,2003 through May 31,2004 Whereas, the Village of Sleepy Hollow Board of Trustees approved the renewal of Property, General Liability, Automotive, Crime, Public Officials Liability, Property, Boiler & Machinery and Blanket Accident insurance policies from W.H. Moulton Company, LLC of 701 Westchester Avenue, White Plains, New York 10604 and Whereas, Gallagher Bassett Services Inc. of Two Pierce Place, Itasca, IL 60143, working in conjunction with W.H. Moulton Company LLC, has submitted a proposal for the services to perform claim administration on behalf of the Village of Sleepy Hollow as it relates to Property, General Liability, Automotive and Public Officials Insurance and Whereas, the total cost of the services to be provided by Gallagher Bassett Services, Inc is S33,471 for the policy period beginning June 1, 2003 through May 31, 2004. Now, Therfore, be it resolved that the Village Board of the Village of Sleepy . Hollow authorizes the Mayor of the Village of Sleepy Hollow to enter into a contract with Gallagher Bassett Services, Inc. for the services described above and as detailed in contract for services attached herewith. Trustee Moved by: Z i e J a Trustee /Seconded bv: Grala ,Vote: Unanlmous �209 GALLAGHER BASSETT SERVICES, INC. CONTRACT FOR SERVICES PARTIES Village of Sleepy Hollow, New York (hereinafter "CLIENT") hereby retains Gallagher Bassett"Services, Inc. (hereinafter °GB") to perform the services listed on Schedule V. TERM This contract shall be in effect from 6/1/03 to 6/1/04 and shall remain in full force and effect unless amended or terminated. ATTACHMENTS Attached hereto and made a part hereof are the following schedules: I. OBLIGATIONS OF THE PARTIES II. BANKING III. TERMS AND CONDITIONS IV DEFINITIONS V. SERVICES AND FEES VI. ADDENDUM - COREGIS GROUP, INC. VILLAGE OF SLEEPY HOLLOW, NEW YORK GALLAGHER BASSETT SERVICES, INC. By: By; ^-QV^P A/U4^W ROBERT MASON CHIEF FINANCIAL OFFICER Title: Date: Date: ADDRESS: 28 Beekman Avenue Sleepy Hollow, NY 10591 ADDRESS: Two Pierce Place Itasca, IL 60143-3141 06tai1/S!eepy Hcflow, Village of-010302_doc S~ J3 O / O 3 �210 -2- SCHEDULE i OBLIGATIONS OF THE PARTIES Obligations of GB GB agrees to perform the following services: 1. With regard to Claims Administration, GB shall: a. Review each claim and loss report submitted by the CLIENT during the term of this contract. b. Conduct an investigation of each qualified claim or loss to the extent deemed necessary by GB. c. Maintain a file for each qualified claim or loss that shall be available for review by the CLIENT. d. Adjust, settle or resist all qualified claims or losses: 1) 2) within the stated discretionary settlement authority limit; with specific approval of the CLIENT, if outside the stated authority limit. e. Perform necessary and customary administrative and clerical work in connection with each qualified claim or loss, including the preparation of checks or vouchers, releases, agreements and other documents needed to finalize a claim. f. Establish and update claim reserves as needed. g. Assist the CLIENT in establishing a banking arrangement for loss and expense payments as set forth in Schedule II. h. Notify CLIENT, CLIENT'S agent or carriers, as designated by the CLIENT, of all qualified ciaims or losses which may exceed the CLIENT'S retention and, if requested, provide information on the status of those claims or losses. i. Coordinate investigations on litigated claims with attorneys representing the CLIENT and with representatives of the excess carrier, as required. It is expressly understood that all legal costs and loss payments will be charged to the CLIENT. j. Have GB's internal Product Support staff review large and unusual claims at no additional cost to the CLIENT, unless specified in Schedule V. k. Investigate and pursue subrogation possibilities on behalf of the CLIENT in all states permitting subrogation. Funds received from all subrogation collections shall be considered revenue of the CLIENT. I. Maintain an automated loss and information system, and provide the CLIENT with reports from RISX-FACS® as set forth in Schedule V. • m. n. Provide forms, as determined by GB, needed to administer the CLIENT'S program. Provide additional ad hoc information, analysis, reports and services on a time and expense basis. (XVcql/Sieepy Ho3ow. Village of-010302.doc �-3- B. o. Assist the CLIENT in selecting appropriate experts or specialists as the claims may require. p. Provide personnel needed to perform the services agreed to herein. 2. With respect to SelfHnsurance Qualification, GB shall assist the CLIENT in the filing of periodic reports - and renewal applications required by state administrative agencies. All fees and assessments in connection with such are the obligation of the CLIENT. 3. With regard to Risk Control Consulting and Appraisals, GB shall provide the services set forth in Schedule V. 4. Provide other services as set forth in Schedule V. Obligations of CLIENT 1. CLIENT shall pay GB for services the annual sum set forth on Schedule V, as agreed to under the "Billing and Payment Terms" section. At the end of each contract period, the annual compensation shall be subject to adjustment. Where applicable, GB shall audit the claim counts at the 18th, 24th, 36th and 48th month from the inception date of the contract. CLIENT shall pay GB any additional fees due as a result of these audits as specified under the Billing and Payment Terms section in Schedule V. . 2. CLIENT shall provide funds for the payment of qualified claims or losses, allocated loss expenses, and any Managed Care fees, if applicable. GB shall not be required to advance funds to pay losses, allocated loss expenses, bank charges, or Managed Care fees. 3. Fees are payable upon receipt of invoice. GB reserves the right to charge 1 % per month, or the maximum legal rate, on balances unpaid after 30 days. SCHEDULE II BANKING - VOUCHER 1. GB agrees to assist the CLIENT in setting up a voucher system for loss and expense payments. 2. CLIENT shall at all times be responsible for the payment of qualified claims or losses and of allocated loss expenses. For this purpose, allocated loss expenses shall mean all costs, charges or expenses of third parties incurred by GB, its agents or its employees, which are properly chargeable to a qualified claim or loss including without limitation court costs, fees and expenses of attorneys, independent investigators, experts and witnesses, fees for obtaining diagrams, reports, documents, photographs, surveillance and appraisals. 3. CLIENT will establish procedures to make timely payments of loss and expense vouchers submitted by GB during the course of its claims management program. 4. It is expressly understood that GB shall not be required to advance its own funds to pay losses, and GB shall have authority to commit the CLIENT'S funds up to the discretionary payment limit set forth in Schedule V. 5. GB shall be held harmless and indemnified by CLIENT from any failure of CLIENT to make payments within agreed to and statutory time frames. 06/cq1/S!eepy Hottow. Village of-010302.doc �-« o 2 1C -4- SCHEDULE III TERMS AND CONDITIONS A. Discretionary Settlement Authority - The limit on any settlement payment by GB shall be as set forth in Schedule V. It is agreed that GB shall have full authority in all matters pertaining to the payment, processing, investigation and administration of qualified claims or losses within this limit. Failure of GB to settle a qualified claim or loss within such limit shall not subject GB to liability to any party in the event of an adverse judgment entered by any court or the settlement of such claim or loss for an amount in excess of such limit. B. Terms of Cancellation or Nonrenewal - Either party shall have the right to cancel or renegotiate the contract after each contract period by giving the other party written notice of intent to cancel or renegotiate at least sixty (60) days in advance. If timely notice of cancellation is given, this contract shall terminate upon the expiration of the current term. Unless stated otherwise in Schedule V, GB agrees that all claim files for claims incurred during the contracted periods will be handled for no additional fees for as long as the CLIENT continues to renew at least 50% of its program under this Agreement. In the event of cancellation or nonrenewal of 50% or more of this program, GB will continue to manage all pending run-off claims, and run-off claims incurring in this service term but not reported prior to the date of termination only if CLIENT pays GB, within established terms, to continue handling open claims, at GB's prevailing rate on the date of termination. A reduced electronic RISX-FACS® reporting package will be provided at the CLIENT'S expense. Banking and administration fees will be charged to the CLIENT as long as GB handles the claims. Should the CLIENT elect to have the files returned to them, CLIENT agrees to reimburse GB for all payments made and subsequently paid by the bank, on behalf of the CLIENT, until ail claims are closed within the RISXFACS® system and all claim files have been returned to the CLIENT. GB will provide a tape or paper copy of the claim information in RISX-FACS® at GB's prevailing rate on the date of termination. Upon delivery of this information to CLIENT, claim information may be deleted from the system. If the CLIENT fails to pay any amounts billed, including but not limited to GB's service fee during the contract period; audit billings per Schedule I, Section B,1, Paragraph 2; the service fee to continue handling claims past termination date or bank charges, within 30 days, GB shall have the right to terminate the contract by giving the CLIENT ten (10) days' notice in writing. After receipt of payment of all fees due, GB will then return all files to the CLIENT in an orderly manner. Costs for file transfer shall be the obligation of the CLIENT. C. Sole Claims Administrator - During the terms of this Agreement and except as otherwise agreed to by the parties hereto, CLIENT agrees that GB shall be the sole claims administrator with respect to CLIENT'S program and that all new claims under CLIENT'S program shall be forwarded to GB. CLIENT further agrees not to selfladminister or adjust any such claims or to forward any such claims to any other service organization or individual without GB's prior written consent. D. Practice of Law - GB will not perform any services which may constitute the unauthorized practice of law. E. Mutual Indemnification - GB agrees to defend, indemnify, protect, save and keep harmless CLIENT from any and all loss, cost, damage or exposure arising from the negligent acts or omissions of GB. CLIENT agrees to defend, indemnify, protecL save and keep harmless GB from any and all loss, cost, damage or exposure arising from the negligent acts or omissions of CLIENT. The foregoing indemnification provisions shall survive termination of this AgreemenL 05/cql /Sleepy Hoflow. ViHage of-010302.doc �'J -* r\ -5- F. Notices - Any notice required to be given under this contract shall be sent by certified mail to the following in the case of GB: • Mr. Robert Mason Chief Financial Officer Gallagher Bassett Services, Inc. The Gallagher Centre Two Pierce Place Itasca, IL 6014313141 and in the case of the CLIENT: Mayor Philip Zegarelli Village of Sleepy Hollow, New York 28 Beekman Avenue Sleepy Hollow, NY 10591 G. Successors/Affiliates - This contract shall be binding upon and shall inure to the benefit of all assigns, transferees and successors in interest of the parties. The services to be provided by GB hereunder may be provided in whole or in part by any affiliated entity of GB. at the sole discretion of GB. In such event, the terms of this Agreement shall be binding upon and shall inure to the benefits of such affiliated entity. H. Modification - This contract represents the entire Agreement between the parties and may be modified only in writing. GB reserves the right to modify fees if: It is determined that the historical data upon which GB's fees and service charges developed were based upon erroneous, obsolete or insufficient information, or that a change in CLIENT'S business will materially change the nature and/or volume of its business or claims as contemplated at the inception of the Agreement. During the term of the Agreement, legislative and/or regulatory requirements materially impact or change the scope of GB's services or responsibilities. I. Confidentiality of Data - All data furnished by the CLIENT, or generated as a result of services performed under this agreement, and other information designated by the CLIENT in writing, shall be treated as confidential. GB reserves the right to use statistical information or other data, so long as the CLIENT'S name and/or confidential data are adequately protected. J. Status - It is understood that GB is engaged to perform services under this contract as an independent contractor and not as an agent of the CLIENT. This contract shall be governed by the laws of the State of Illinois. K. Managed Care - If GB provides Managed Care services as part of the CLIENTS program, either directly or indirectly through an independent contractor, CLIENT agrees that GB may be entitled to an additional fee in connection with the Managed Care services (all or part of which may be paid to GB by the independent contractor) and to comply with the procedures for utilizing any such Managed Care services. Any such additional fee will be in exchange for bona fide administrative services provided by GB in connection with the Managed Care services. If GB provides CLIENT access to the First Health Preferred Provider Organization, CLIENT agrees to comply with the procedures for utilizing the First Health PPO Program. OStoqlVSIeepy Hollow. Village of-010302.doc �214 -6- Reportinq - GB will not assume that other coverage (unknown to GB) exists for a qualified claim or loss. GB shall not be responsible for reporting to carriers on a type of claim or loss not managed by GB. Fines and Penalties - GB shall not be responsible for any fines or penalties assessed by any governmental agency because of the acts or omissions of the CLIENT, or by previous or successor claim administrators. Solicitation of Employees - CLIENT agrees that, during the term of this Agreement and for a twolyear period thereafter, CLIENT shall not, without the consent of GB, solicit to hire, or hire any employee of GB who, during the term of this Agreement, has performed, or contributed to the performance of, services hereunder. CLIENT further acknowledges that the damages suffered by GB as a result of a breach of this obligation would be significant but not susceptible of easy calculation. Accordingly, in the event of a breach of the aforesaid obligation, CLIENT agrees to pay GB an amount equal to one hundred fifty percent (150%) of such employee's annualized salary amount at GB as of the date of breach. Risk Control Consulting - With respect to any risk control consulting services, including any form of inspection service provided by GB to CLIENT: 1. Such services shall be in the nature of advisory to the CLIENT only and shall not be construed as imposing upon GB any duty to implement any recommendation made by GB or to otherwise ensure that any premises, equipment or other subject matter of a GB consulting service is safe or free from hazards or defects; 2. Such services shall be solely for the benefit of CLIENT and shall not be construed as creating any duty to, or conferring any right to, any third party, including without limitation, any duty to warn any third party or the public at large; 3. If GB fails to complete the contracted Risk Control Consulting Services during the term of this Agreement due to the CLIENT'S failure to cooperate with GB's service delivery objectives, then GB will have an additional six (6) months in which to complete the contracted services. If the CLIENT fails to cooperate with GB's service delivery objectives during such six (6) month period, then GB's obligation to complete the contracted services will be deemed to be fulfilled and CLIENT shall not be entitled to any refund for services not provided. If for any reason other than CLIENT'S lack of cooperation, GB fails to complete the contracted services during the term of the Agreement, then CLIENT, at its discretion, may either receive a refund for that portion of the contracted services which were not completed or may extend the term for completion of the contracted services by a period of six (6) months. Records Retention - GB will retain claim files for 24 months following date of closure. Thereafter, files v/il! be returned to the CLIENT or forwarded to such location as may be designated by the CLIENT for continued storage. GB will retain hard-copy checks for 24 months following the date of bank clearance. Thereafter, copies of checks will be maintained on microfiche. Subrogation - To the extent GB is involved in pursuing recoveries against third parties or otherwise undertaking subrogation activities on behalf of CLIENT, GB is authorized to collect, in the name of the CLIENT or in the name of GB, all funds due as a result of such recovery or subrogation activities. GB shall not be required to establish any trust accounts for the benefit of CLIENT, but shall promptly and fully account for all funds so received. Taxes - CLIENT shall be responsible for payment of all applicable sales, use. ad valorem and excise taxes; duties; and assessments relating to the services provided hereunder. CLIENT shall hold GB harmless from all claims and liability arising from CLIENT'S failure to pay such taxes. Non-U.S. Dollar Transaction - In the event that GB handles any non-U.S. Dollar claims, CLIENT shall be responsible for any rate fluctuations. Escheat - The parties acknowledge that any and all escheat and unclaimed property obligations of any type or variety lie with CLIENT and not GB. Pursuant to the other terms and conditions of this contract, GB shall provide CLIENT with such information and reports as reasonably required by CLIENT to perform this function. C6.'cq1/S!eepy HoBow. W a g e of-010302,doc �O ; - I -7- SCHEDULE IV DEFINITIONS Claim - Any report of an accident (first or third party) alleging or resulting in injury, damage, or loss which could give rise to a demand for the payment of money. The claim charge is applicable on a per occurrence, per claimant, per line of coverage basis as defined in the RISX-FACS® system. Discretionary Settlement Authority - GB is authorized to make payment, for loss or expense, up to this amount, as GB deems necessary. -> ... Qualified Claim or Loss - GB will investigate and adjust any loss or claim occurring within the service term, provided the loss or claim type is identified in Schedule V. Allocated Expenses - Shall be the responsibility of the CLIENT and shall include, but not be limited to: I legal fees professional photographs medical record experts' rehabilitation costs accident reconstruction architects, contractors engineers police, fire, coroner, weather, or other such reports property damage appraisals extraordinary costs for witness statements official documents and transcripts sub rosa investigations medical examinations extraordinary travel made at CLIENT'S request court reporters fees for service of process pre- and post-judgment interest paid chemists collection costs payable to third parties on subrogation any other similar cost, fee or expense reasonably chargeable to the investigation, negotiation, settlement or defense of a claim or loss which must have the explicit prior approval of the CLIENT Managed Care Managed Care - Managed Care services shall include, but not be limited to: preferred provider organization networks state fee scheduling usual, customary and reasonable bill review medical case management and vocational rehabilitation network utilization review services light-duty and return-to-work programs prospective injury management services hospital bill audit services wholesale pharmaceutical network retail pharmaceutical network I OS'cq 1 /Sfeepy HoJtowr. W a g e of-010302.doc :ir^^aiKK'.a33M«!asK*-***a«; i±«teiaa^»aa!«fiH«««a•JlAi �2x6 I -8 SCHEDULE V SERVICES AND FEES Client: Village of Sleepy Hollow, New York Service Period: From 6/1/03 to 6/1/04 SERVICES PROVIDED: A. - lad Claims Administration GB Client #: SERVICES PROVIDED: C. Auto Liability - Bodily Injury (AB) Ind Loss Funding X SIMMS X Voucher Auto Physical Damage (APD) X Client Owned Banking General Liability - Bodily Injury (GB) X General Liability - Property Damage (GD) X Loss Notice Program RpL Level $ Products Liability X Topical Captioned Rpts RpL Level 550.000 Professional Liability X Meetings Property X Settlement Authority 52.500 Auto Liability - Property Damage (AD) . D. Workers' Compensation (WC) B. 010302 Supplemental Index Bureau Medical On!y Coordination Indemnity Audits Other: Incident Processing AssumpSon Record Only Processing Information Services Update Appraisals RISX-FACS® Risk Inspections Standard Package X Non-Standard Reports GB/GCR Mgd. Care (Paid Off File) E. Risk Control Consulting ris>facs.com Loss Control Terminals & Printers Risx-Control Consulting - Data Transfer Hours X TOTAL 33.471 BILLING AND PAYMENT TERMS: Fee is payable in 1 annual installment beginning 6/1/03. Fees are payable upon receipt of invoice. GB reserves the right tc charge 1 % per month, or the maximum legal rate, on balances unpaid after 30 days. 0S.'cq1/S!eepyHonaw. Village of-010302.doc �I 9- SCHEDULE VI ADDENDUM COREGIS GROUP, INC. The following is made part of the contract for services between Village of Sleepy Hollow, New York (client), and Gallagher Bassett Services, Inc. The effective dates of this addendum are from 6/1/03 to 6/1/04. Coregis Group, Inc. must receive written notification for any claim, occurrence or suit that involves any of the following categories: Any claim for damages that are equal to or exceed 50% of the self insured retention Any lawsuit with an unstated ad damnum Any claim involving: I Death Head injuries involving brain damage Quadriplegia, paraplegia, paralysis Amputation of a major body member Serious bum injuries Environmental claims involving contamination, pollution, toxic chemicals, radiation and or asbestos Rape and or serious physical assault Class action Cases involving substantial disfigurement or serious permanency, especially cases involving minors Claims or suits filed directly against any Coregis Group, Inc. company Suits arising out of an insured being bankrupt Any other claim v/here it is advisable to seek review by Coregis Group, Inc. Appellate cases (plaintiff or defendant). The purpose of the enumeration of categories is simply to highlight language contained within the policy purchased through Coregis Group, Inc. It is not intended to create any new obligations among the Members of the Pool or Agency. Because the excess insurance policy specified above requires written notification regarding claims, occurrences or suits, in the categories listed above, GB, upon receiving written notification from the client of a claim, occurrence or suit in this category, will report such a claim, occurrence or suit to Coregis Group, Inc. and shall continue to report regarding such claims, occurrences or suits as is required by the Policy. I O&'cqiysreepy Holow. Village of-010302.doc .- ,l&3&* •&&££&*& �o ;o Meeting Date: I 06/17/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution MTA License Agreement Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have previously authorized the Village Engineer to prepare certain improvement plans for the Riverside pump station as part of an overall sewer system upgrade in support of the Kendal CCRC project, and Whereas, said improvement plans include the placement of an emergency generator on lands controlled by the Metropolitan Transportation Authority of the State of New York, and Whereas, pursuant to request from the Village of Sleepy Hollow, the MTA has prepared and transmitted a "License Agreement" attached hereto and made a part of this resolution, fl| ^m Now, Therefore, Be It Resolved that, subject to final signoff by the Village Attorney, the Village Board herein authorizes the Mayor to execute said license agreement and to take any and all necessary steps to effectuate the intent of this resolution. Resolution # 123 Moved by; Trustee Grala Seconded b y J r u s t e e Hart Vote: Unanimous I -assM^-- «e*iSat^i^1f4i& > &^ �213 Meeting Date: Resolution #: 6/17/03 otfifc/oa Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Hiring of Summer Camp Personnel BE IT RESOLVED that the Mayor and Trustees of the Village of Sleepy Hollow hereby authorizes the hiring of summer camp personnel as listed on the attached schedule for a period of six (6) weeks beginning June 30, 2003 and ending on August 8, 2003. Moved by: Trustee Hart; Seconded by: Trustee Spota; Vote: Unanimous �220 I _> A NAME: 1 2 TONYA DIMMIE 3 TEDDY DIMMIE 4 KELVI MOYA 5 DEYA MOYA 6 JUAN GARCIA 7 DAIKENIA GERMAN 8 WENDY BRAND 9 JONATHAN ACOSTA 10 FRANK ADAMS 11 CLAIRE BALLANTYNE 12 LINDSAY BOOTH 13 CINDY BRAND 14 JESSIE BRAZIL 15 SUZANNE CACCAMISE 16 MIGUEL CASIANO 17 SEAN CHILLEMI 18 LAWRENCE DIAZ 19 YVONNE DIMMIE 20 JASON DOERR 21 AHNA HUMPHREY 22 MARIA INFANTE 23 DAVID JACOBSEN 24 PETER KREAMER 25 Harrington Ledesma 26 ELIZABETH LEMA 27 ALERFY MARTINEZ 28 ALFELIX MARINEZ 29 LISENNY MONEGRO 30 LAUREN GREEN 31 LAUREN OCCHIPINTI 32 ROSE PICHARDO 33 LINDSAY SCHRADER 34 MARY GRACE YU 35 DAVID BELL 36 MARIEL GARCIA 37 GREG KEMP 38 RAFAEL VARGAS 39 Anabelle Ferbetsky 40 ALVARO TRIGO 41 MELISSA ZEKUS 42 TREVOR JENKINS 43 ALLISON MAGUILL 44 JENNY MOYA 45 ALLISON MARKOWITZ 46 GARY HARGROVE 47 MICHAEL MCCARTHY 48 OLGA IRIS RUIZ 49 DINA GUIRGUIS 50 AMBERLY MORTON 51 SHAKIA GULETTE 52 PATRICIA WASHBURN B C ADDRESS SALARY 10B FRANKLIN CTS TT $16.00 HOURLY 13B FRANKLIN CTS TT $12.00 HOURLY 172CORTLANDTSH $8.00 HOURLY 172CORTLANDTSH $9.00 HOURLY 20 FRANCES ST SH $8.00 HOURLY 88 BEEKMAN AVE SH $12.00 HOURLY 107 CORTLANDT ST SH $10.00 HOURLY 185 BEEKMAN AVE SH $8.00 HOURLY 19 SPRING ST TT $8.00 HOURLY 117 PAULDING AVE TT $28.00 HOURLY 106LEROYAVETT $8.50 HOURLY 107 CORTLANDT ST SH $8.50 HOURLY 28 WILDEY ST TT $12.00 HOURLY 68 HOWARD ST SH $13.00 HOURLY 172 VALLEY ST SH $10.00 HOURLY 91 RIVERVIEW TT $11.00 HOURLY 67 POCANTICO ST SH $8.50 HOURLY 10-B FRANKLIN CTS TT $17.00 HOURLY 95 BEEKMAN AVE 538S SH $8.50 HOURLY 16 PARK AVE TT $10.00 HOURLY 98 MAIN ST TT $8.50 HOURLY $8.50 HOURLY 534 BELLWOOD AVE SH 68 NARRAGANSETT OSS IN. weekly $750.00 28 DIXON ST TT $12.00 HOURLY 55 CHESTNUT ST SH $8.50 HOURLY 49 1/2 ELM ST SH $7.25 HOURLY $7.25 HOURLY 49 1/2 ELM ST SH 100 COLLEGE AVE SH $8.50 HOURLY 19 OSAGE OSSINING $11.00 HOURLY 18 GESNER PL SH $7.25 HOURLY 36 HUDSON ST SH weekly $475.00 58 UNION AVE SH $10.00 HOURLY 245 RUMSEY RD YONKERS $10.00 HOURLY 81 CABRINI BLVD APT 1 NY 100 $160.00 A DAY 100 COLLEGE AVE APT 2-0 SH $7.25 HOURLY 48 POCANTICO ST UNIT D SH $45.00 A DAY 100 COLLEGE AVE APT. 3J SH $7.25 HOURLY 131 ALTAMOUNT AVE TT $7.25 HOURLY 100 CARROLLWOOD TT $7.25 HOURLY 149DEPEYSTERSTSH $7.25 HOURLY 39 HEMLOCK DR SH $7.25 HOURLY 58 ROSEHILL AVE TT $8.50 HOURLY 3 WHITE ST TT $7.25 HOURLY 18 HEMLOCK DR SH $7.25 HOURLY 17 MERLIN AVE SH $8.50 HOURLY 2 ANDREWS LA SH $7.25 HOURLY 126 VALLEY ST SH $12.00 HOURLY 95 BEEKMAN AVE APT 545V SH $7.25 HOURLY 305 N WASHINGTON ST SH $10.00 HOURLY 40 KENDALL AVE SH $8.50 HOURLY 124 UNION AVE TT i$10.00 HOURLY D increase $16.50 $12.50 $8.50 $9.50 $8.50 $12.50 $10.50 $8.50 $8.50 $28.50 $9.00 $9.00 $12.50 $13.50 $10.50 $11.50 $9.00 $17.50 $9.00 $10.50 $9.00 $9.00 $775.00 $12.50 $9.00 $7.75 $7.75 $9.00 $11.50 $7.75 $500.00 $10.50 $10.50 $170.00 $7.75 2 days $7.75 $7.75 $7.75 $7.75 $7.75 $9.00 $7.75 $7.75 $9.00 $7.75 $12.50 $7.75 $10.50 $9.00 $10.50 E AssLDirector Sports day camp day camp day camp sports arts & crafts day camp day camp WSI/Swim tot camp day camp clean up crew arts&crafts tot camp day camp tot camp Nurse Camp day camp day camp day camp day camp Director clean up crew day camp day camp day camp day camp day camp tot camp tot Director tot camp day camp 3 days music day camp tot music day camp day camp day camp day camp day camp tot camp day camp tot camp day camp day camp tot camp day camp day camp day camp storytime �(~i~ J- 1 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 A NAME: ANA OCASIO RIOS JENNIFER KLECKMAN ALIFALASCA GEORGE YOSEFIDES ANGEL CANDELARIA STEPANIE LIVIDINI FABIOLA VERA MIGUEL SAMPIO IGNACIO TRIGO MANACE INFANTE PAIGE VALLO ADAM VENTURINI MARTINA WOLTMANN NANCY CHECCHI ALLISON DAVEY Diana Villa Denise Paterson lasia Epnraim Christopher Gardella Thomas Kiss Heather Lividini Cecilia Gonzalez Megan Dichiara Nicholas Rowlands Leah Bernabei Katherine Arcate Nichole Jelenek Jennifer Kasiila B ADDRESS 1805 DORSET DRTT 370 CARROLL CLOSE TT 67 LAKE AVE TT 7 GESNER PLACE SH 172CORTLANDTSH 23 LEGRANDE TT 71 STORM ST TT 123 GROVE ST TT 100 CARROLLWOOD TT 98 MAIN ST TT Contintental ST SH 10 Birch Way TT 44 GORDON AVE SH 37 TERRACE AVE TT 3875 WALDO AVE BRONX 19 S Stone Ave. Elmsford 126 VALLEY ST SH 107CORTLANDTSTSH 28 pine st SH 24 Heritage hill rd TT 23 LEGRANDE TT 44 South Washington ST 8 Divney La frvington NY 10533 154 Martling Ave TT 25AWindlePkDrTT 225 Webber Ave SH 55 Sheldon Ave TT 123 Roliing Hills Rd. C SALARY $12.00 HOURLY $7.25 HOURLY $7.25 HOURLY $10.00 HOURLY $7.25 HOURLY $10.00 HOURLY $10.00 HOURLY $10.00 HOURLY $7.25 HOURLY $7.25 HOURLY cit last year cit last year D increase $12.50 $7.75 $7.75 $10.50 $7.75 $10.50 $10.50 $10.50 $7.75 $7.75 $7.25 $7.25 $11.00 $14.00 tot camp nurse $40.00 $40.00HOURLY , $7.75 $7.25 $10.00 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 $7.25 . $7.25 $7.25 $7.25 I $7.25 E computers tot camp tot camp day camp day camp day camp day camp day camp day camp day camp day camp day camp floating staff day camp 3 days drama day camp tot camp arts&crafts day camp day camp day camp tot camp tot camp day camp tot camp day camp tot camp tot camp �o9o A» »•* (•* I Date: June 17,2003 Resolution # 06/12303 DESIGNATION OF LEAD AGENCY MAYOR AND BOARD OF TRUSTEES VILLAGE OF SLEEPY HOLLOW, NEW YORK WHEREAS, the Mayor and Board of Trustees of the Village of Sleepy Hollow (the Village Board) has been in discussions with Historic Hudson Valley (HH V) regarding their proposed restorative dredging program in which approximately 15,000 cubic yards of material are to be dredged from the mill ponds associated with the Philipsburg Manor Restoration property; and WHEREAS, HHV underwent an environmental review process before the Village of Sleepy Hollow Planning Board (the Planning Board) for the proposed dredging and did receive a negative determination, wetlands disturbance permit and site plan approval from said Planning Board on May 1,2000; and WHEREAS, as part of the environmental review for the restorative dredging there was caused to prepared a sediment analysis report and a discussion of the potential impacts of transporting the dredg material to an off-site location; and I WHEREAS, based on results contained in a report entitled Summary Report of Sediment in Upper and Lower Ponds Philipsburg Manor, provided in the expanded environmental assessment form (EAF) for the proposed restorative dredging, the dredged material has primary constituents that classify the sediment as Category 2 material and there needs to be coordination with New York State Department of Environmental Conservation (DEC) regarding the disposal of said dredged material; and WHEREAS, the Village has been in discussions with HHV regarding the potential for receiving the aforementioned dredged material and using it to expand select portions of Bamhart Park; and WHEREAS, the proposed action is classified as an Unlisted Action under the State Environmental Quality Review Act (SEQRA) regulations given that the extent ofdisturbance to existing parkland amounts to less than 25 percent of the total acreage of the park area; and WHEREAS, on May 13,2003 the Village Board authorized the circulation of a Notice ofIntent to be Lead Agency (Notice of Intent) for the environmental review of the proposed action, pursuant to the requirements of SEQRA; and WHEREAS, the Village Board circulated the Notice of Intent to all known involved agencies for theiB comment; and, WHEREAS, the New York State Department of Environmental Conservation (DEC) submitted correspondence dated June 6, 2003 to the Village and did not object to the Village Board assuming Lead Agency status; and * WHEREAS, the DEC indicated in their correspondence that the Village would need to seek a Beneficial Use Determination (BUD) from DEC for the Proposed Action; and 1 �o ;. '-> NOW, THEREFORE BE IT RESOLVED, tliat on this date, June 17,2003, the Mayor and Board of Trustees does hereby declare itself to be the Lead Agency for this proposed action; and, be it further RESOLVED, that the Village Board acknowledges that they will be the recipient of approximately 5,000-6,000 cubic yards of dredged material from the neighboring Philipsburg Manor Restoration site: and, be it further RESOLVED, that the Village Board is aware ofthe potential positive benefits ofexpanding the useable area of Barnhart Park to the benefit of all the residents of the Village of Sleepy Hollow: and, be it further RESOLVED, that the Village Board will continue to coordinate with the DEC and HHV regarding the granting of a BUD for the Projto&d Action. 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THANK YOU. Jf^ft/fit/Z* \2£C£. Q^k^^L^e' 2^ f M^j^\ X-£-<Z-<=-e^f *! "fX?d^&LtfOSi^-^lsv^ i&£_ dg*z&>/£& r/^n^«40a^4rtr.i».f\,—iT) (<tsv\/^ nsU ^ 4?JS{> t �1 <"; o I PETITION THIS PETITION IS IN REFERENCE TO THE CLOSING OF OLD BROADWAY ON THE SOUTH SIDE WITH BROADWAY. WE ARE AGAINST THE CLOSING OP ' OUR STREET AS IT WILL AFFECT ALL OF US LIVING IN SLEEPYHQffiOW^. THANK YOU. (A^y^y tr* "~ 3 7ijfo^^atz^<ffdfa I W fall J GtefiMj s/jxuffZ <&fiRajkimf\ AVF %£e*/fteouiMM*cti I / �234 i PETITION THIS PETITION IS IN REFERENCE TO THE CLOSING OF OLD BROADWAXON THE SOUTH SIDE WITH BROADWAY. WE ARE AGAINST THE CLOSING OF ' OUR STREET AS IT WILL AFFECT ALL OF US LIVING IN SLEEPY HQEOW-. THANK YOU. jJkhL^i^ uMo4/ AJ^Hi I *s) ~72te£5£*&L fi/T^^p (KA/AhiK^y / Q MftV \ • i � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-06-17 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text