https://sleepyhollow.localarchives.org/files/original/d4a0a7792582756dd84ff563f4cc4f84.pdf b6d1bb2138cfec258bf0a8603d5d7415 PDF Text Text 2^0 VILLAGE OF SLEEPY HOLLOW BOARD OF TRUSTEES MEETING July 15,2003 Mayor Zegarelli called the meeting to order at 8:33 p.m. Present: Mayor Philip Zegarelli . Trustee DLFelice Trustee Stever Trustee Ziej a . Trustee Grala Trustee Hart Trustee Spota Absent: None. Also Present: Dwight Douglas (Village Administrator) Robert Ponzini (Gaines, Baker & Novick/Village Attorney) Anthony DelVecchio (Recording Secretary) The meeting was started with a prayer and a pledge to the flag. Announcements: Mayor Zegarelli spoke about the executive session that took place prior to the regular Board meeting. He stated that no action was taken. Mayor Zegarelli stated that the Board is on the summer schedule. Agenda; a) Approval of minutes: May 13,2003, May 27,2003, June 17,2003 and Jury 8, 2003 b) Public Hearing: None c) Approval of Warrants: Jury IS, 2003 d) Swearing in Police Auxiliary e) Mayor's Announcements f) Public Comments g) Mayor's Report h) Trustee Report i) Administrator's Report j) Resolutions k) Old Business 1) New Business m) Communications, petitions and Requests n) Public Comments a) Approval of minutes: May 13.2003. May 27.2003. June 17.2003. and July 8,20&3The minutes from the May 13,2003 meeting were reviewed. �(Z't JL Trustee Stever made a motion to approve the minutes as submitted subject to any typographical errors and non-material corrections. Trustee Zieja seconded. It was unanimous (7-0). The minutesfromthe May 27,2003 meeting were reviewed. Trustee Zieja made a motion to approve the minutes as submitted subject to any typographical errors and non-material corrections. Trustee Grala seconded. It was unanimous (7-0). < The minutes from the June 17,2003 meeting were reviewed. Trustee Grala made a motion to approve the minutes as submitted subject to any typographical errors and non-material corrections. Trustee Hart seconded. It was unanimous (7-0). , The minutesfromthe July 8,2003 meeting were reviewed. Trustee Hart made a motion to approve the minutes as submitted subject to any typographical errors and non-material corrections. Trustee Spota seconded. It was unanimous (7-0). b) Public Hearing: - . None. c) Approval of Warrants; Jury 15.2003 Trustee Spota made a motion to approve the warrants of July 15,2003 subject to the review, approval, and signatures of the Mayor and Village Treasurer. Trustee DiFelice seconded. It was unanimous (7-0). d) Swearing in Police Auxiliary Mayor Zegarelli swore in Luis Caston Avila as an Auxiliary Police Officer. Police Auxiliary Chief stated that five (5) more people have completed the training and six (6) more people are awaiting academy training. e) Mayor's Announcements Mayor Zegarelli stated that the transfer of the former Duracell property is complete and is now owner and insured by the Village. He stated that it is not designated as parkland yet He also thanked everyone who helped. Village Board of Trustees Meeting, Jury 15,2003 2 �f) Public Comments John Edwards asked the Village to write a letter concerning vehicles driving down a oneway street the wrong way from Pine Close onto Pine Street. Mayor Zegarelli responded that the Village would write a letter. He also stated that the vehicle information should be turned over to the Police. Don Stever stated that the residents near Palmer Avenue are complaining about speeding in their area. Don Catano spoke about kids playing in the street and the illegal signs that residents put up in the Village to allow children to play in the streets. Mayor Zegarelli responded that residents are told to remove the signs. He stated that residents are placing signs up due to speeding drivers in the area. g) Mayor's Report Mayor Zegarelli stated that NYS has turned down the Village's request to expand the reservoir. He stated that the decision would be appealed. Mayor Zegarelli spoke about the Workers Compensation claims review. Mayor Zegarelli stated that he is in receipt of the final report (2002) from Ben & Keelson. Mayor Zegarelli stated that the Old Tappan Motors site is in disarray. He stated that the owners would be notified and if the site were not cleaned-up, the Village would perform the work and place a lien on the property. Mayor Zegarelli stated that the NYS Fire Prevention Code is making changes. He stated that the Village would be enforcing this more stringent code. Mayor Zegarelli stated that Marrnoto Restaurant Corporation's liquor license is up for renewal. He referred the matter to the Police Department. Mayor Zegarelli stated that an arbitrator ruled in favor of the Village regarding police manpower in the summertime and the summer vacation schedules. Mayor Zegarelli stated that he has received a letter from Washington Irving Middle School regarding D.A.R.E. funding. Mayor Zegarelli referred to Dwight Douglas regarding Icbabod's Landing. Dwight Douglas responded that the applicant would be revising the FEIS and changing the plans. He stated that the Draft FEIS should be available for the August 12,2003 meeting. Village Board of Trustees Meeting, July 15,2003 �243 Mayor Zegarelli stated that there is a meeting on the Counsel of Committees scheduled for Monday July 28,2003. Mayor Zegarelli stated that he has received inquiries on the Tappan Motors site. Mayor Zegarelli stated that the rebatefromNYSPA has been received. Mayor Zegarelli stated that the comfort station is in disrepair. He stated that a new comfort station trailer has been brought into Kingsland Park. Mayor Zegarelli stated that the blasting schedule has started on the Kendal-on-Hudson site. Mayor Zegarelli spoke about the escrow accounts being current so that applications can continue to be processed. Mayor Zegarelli stated that there would be a multiracial picnic at Kingsland Park this weekend. h) Trustee Report Trustee DiFelice read the DPW report (attached). Trustee Spota stated that the Public Safety Committee met on June 30,2003. He stated that additional garbage cans were placed on Beekman Avenue. He stated that the next meeting would take place in September 2003. Trustee Hart stated that there are new lights installed in Sykes Park. He stated that there is an extensive cleanup ongoing at Kingsland Point Park. Trustee Grala stated that the cable franchise renewal committee is continuing its factfinding efforts. She stated that the committee is looking for technical people to assist in equipment selection. She stated that Dwight Douglas and Ken Gentile (Housing Authority) would be meeting to discuss the playground behind Margotta Courts. Trustee Zieja read a memofromthe Fire Department (attached). Trustee Zieja made a motion to approve the actions of the Fire Department. Trustee Stever seconded. It was unanimous (7-0). Trustee Stever spoke about a recent NY Times article on creative backyards. He stated that many of the examples in the article were from Sleepy Hollow. He also spoke about the Fremont property sub^tivision. Mayor Zegarelli responded that he would set-up a tour of the Fremont House and adjacent site. Village Board of Trustees Meeting, Job/15,2003 4 �o.:*4 I i) Administrator's Report Dwight Douglas thanked Doug Maass for taking him and Dave Smith on a tour of the Kingsland sea wall in his boat. He stated that sections of the seawall would need to be repaired. Dwight Douglas stated that the Village Planner would be in the Village on Tuesdays and Thursdays (1/2-days) to assist and answer any questions from applicants. Dwight Douglas stated that the Cedar Street plans are ready to go out for bid. Work is expected for late September. \) Resolutions See attached. I k) Old Business There was none. I) New Business There was none. in) Communications, petitions and Requests There was none. n) Public Comments There was none. There being no further business, Trustee DiFelice niade a motion to adjourn. Trustee Grala seconded. It was unanimous (7-0) Adjourned at 9:52pm to next meeting. I Respectfully Submitted, ^A\/MC£ Anthony DelVecchio Village Board of Trustees Meeting, July 15,2003 5 �° A "•> Meeting Date: 07/15/03 Resolutions: 07/128/03 Be it resolved that the Board of Trustees does hereby approve the following hourly increases for the following part-time employees in the Department of Public Works effective immediately: Erlin AlmonteGeorge Holland Andre Tukes Eric Cardwell $11.00/hr/S13.00/hr. Sll.OO/hr. S 12.50/hr. S11.00/hr/ S12.50/hr. Sll.OO/hr. 5 12.50/hr. Moved: Trustee Grala Seconded: Trustee Zieja Vote: Unanimous Resolution #: 07/129/03 Be it resolved that the Board of Trustees does hereby approve the following salary increases for the following full time employees who have completed their probationary' period and are not covered under union contract: Cielo Canola-Intermediate Clerk/Spanish Speaking Rae Lee-Office Assistant/Financial Support 534,500.00 to 535,793.75 533,500.00 to 534,756.25 Moved: Trustee Zieja Seconded: Trustee Stever Vote: Unanimous Meeting Date: 07/15/03 Resolutions: 07/130/03 Be it resolved that the Mayor and Board of Trustees of the Village of Sleepy Hollow do hereby award the bid for a Three (3) Wheel Broom Sweeper to Empire Equipment Sales Co. Inc., 126<h Street, Flushing, New York 11368-1628 in the bid amount of $112,774.00. Moved: Trustee Stever Seconded: Trustee DiFelice Vote: Unanimous Resolutions: 07/131/03 Be it resolved that the Mayor and Board of Trustees of the Village of Sleepy Hollow do hereby award the bid for a Vacuum Leaf Collector to Advanced Equipment Inc., 75 Cedarhurst Avenue, Medford, New York 11763 in the bid amount of S16,200.00. Moved: Trustee DiFelice Seconded: Trustee Spota Vote: Unanimous �I Meeting Date: 07/15/03 Resolution #: 07/132/03 Be it resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow do hereby approve the upgrade of Manuel Correia, 221 Westchester Avenue, Buchanan, New York from the position of Assistant Auto Mechanic to Auto Mechanic at an annual salary of 556,328.00 effective July 16,2003. Mr. Correia is currently receiving out of title pay for performing the duties of Auto Mechanic. Said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty-two weeks. Moved:Trustec Spota Seconded:Trustee Hart Vote:Unanimous Resolution #: 07/133/03 Be it resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow do hereby approve the upgrade of Kim Berry, 27 Cotttage Place, Tarrytown, New York from the position Heavy Motor Equipment Operator to Auto Mechanic at an annual salary of $56,328.00 effective July 16,2003. Mr, Berry is currently receiving out of title pay for performing the duties of Auto Mechanic. Said appointment is subject to the approval of the Westchester County Department of Human Resources and subject to a probationary period of twelve to fifty-two weeks. j Moved: Trustee Hart Secondcd:Trustee Grala Vote:Unanimous Resolution #: 07/134/03 I Be it resolved that the Mayor and Board of Trustees of the Village of Sleepy Hollow do hereby approve the upgrade of Ted Forgo, 37 Hudson Terrace, Sleepy Hollow, New York from the position of Motor Equipment Operator to Heavy Motor Equipment Operator at an annual salary of $53,346.00 effective July 16,2003. Mr. Forgo is currently receiving out of title pay for performing the duties of Heavy Motor Equipment Operator. Said appointment is subject to the approval of the Westchester County Department of Human Resources and subject to a probationary period of twelve to fifty-two weeks. Moved:Trustee Grala Seconded :Trustee Zieja Vote :Unanimous �247 I Meeting Date July 15.2003 Resolution 0 7 / 1 3 . § / 0 3 •'. • , . ' " . - • RESOLUTION MAYOR AND BOARD OF TRUSTEES FOR PROFESSIONAL CONSULTING SERVICES LANGAN ENGINEERING SERVICES WHEREAS, the Mayor and Board of Trustees of the Village of Sleepy Hollow (the Village Board) has retained the services of Saccardi & SchifF, Inc. Planning and Development Consultants to acton behalf of the • Village and provide planning reviews and coordination of specific requirements of the State Environmental Quality Review Act (SEQRA); and " •-...'• • WHEREAS, the Village is currently conducting SEQRA reviews for development proposals along its Hudson River waterfront including the redevelopment of the former General Motors site; and WHEREAS, the Village seeks to augment its.review capabilities for environmental cleanup issues, impacts and rriitigative measures; and ' .' . . - NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby authorize the Mayor to authorize the firm of Saccardi & SchifF, Inc. to utilize the firm of Langan Engineering and Environmental Services as sub-consultants using the attached letter proposal to be augmented with a schedule of hourly billing rates Moved by: T r u s t e e Z i e j a Seconded b v : T r u s t e e Stevegbte: Unanimous �I • Bernar tl F. Langan. P.E George E. Ce/'ick. P.E Langan nlECEOW Engineering and Environmental Services,- P.C. imin July 3, 2003 . 5518302 JUL - 7 2003 i » « I A. Sen^raro Jr.. P.E o\|)T.Gock£t.P.E NMutasDeFlose.P.G. Ca^MHxJsoriP.E. J fiSfp.vJ Carca. P.E •J-Gjbjge E. Levents. P E. Ger; d M. Cosda. P.E CcMenCosteSo.P.G .. J Rud iphP.Ft-zo P.E '•dA.FuefSt.CLA. & e naM. Gcraatez. P.E ADMINISTRATOR '*» "TOIam G. LoUvaa P E Mr. Dvvight H. Douglas Administrator .' Steven Ueiahd. P.E. Gerald J. Zarrfcreaa C E M. Roger A Archabal. P E GiegoryL EfesiadecAi. P.E Mchae! E Cotreau P £ Mchael M Gofcfce'n SamB. IshakM.CSE . Joel B. Landss P.E John J. McElroy. Jr.. Ph.0. f R.S.MuraS.M.S. AlanRPoeppel.RE •• JosephE Romano.PIS Leonard D. Sa/lno. PE Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: I Proposal Clarification General Environmental Consulting Services GM Site Development Project Sleepy Hollow, New York Dear Mr. Douglas: C?S«.r«;r Dermis J. Leary. P E ------ ." ~ ~ Pursuant to our telephone discussion on July 3, 2003, Langan is pleased to provide you with this clarification of our June 23, 2003 proposal including a not-to-exceed estimate for our Environmental Consulting Services in conjunction with the development of the General Motors Site. Langan's Scope of Services will include the following activities: - '•".•- • Reviewing development plans, environmental reports and data provided by the Village or obtained at the Village's behest, • Attending up to two meeting at the site or in the Village Administrator'soffice, as requested by the Village Administrator, with other Village consultants or - engineers, NYSDEC or developer representatives, • Preparing a summary of issues and recommendations for the Village to consider. ~ ' ' Our not-to-exceed estimate for our services described above is $8,500. This amount will not be exceeded without your prior written approval. Very truly yours, I Langan Engineering and Environmental Services, P.C. Joel B. Landes, P.E. Associate 30 «»v.liniis.coa 2 1 PEWN P L A Z A . 3 6 0 WEST 3 1 S T STREET. SUITE 9 0 0 > n r» a m i *ft . a»eurv«toa • u • *» e«» N E W Y D S * , N E W YOP.K 10001-2727 » M•* 0 a • T E L : (212) 4 7 9 - 5 4 0 0 C C T St w a * • F A X : (212) 479-5444 1* I k wAt-a^*-f£ ^^i^^r^4<k^U^Ke^*^Ai^%^S^^^^^^^^\ �249 I Meeting Date: 07/15/03 RESOLUTION NO: 0%/136/03" * : .... '•••"''-" ' ; • - .- ' T ..' WHEREAS, a public hearing was duly noticed by the Village of Sleepy Hollow Board of Trustees for June 17, 2003 at 8:00 P.M. to consider the amendment of sections of Chapter 59 (Water); Article II (Cross Connection Program) Section 59-8(D), Article III (Administration) Section 59-17 (B), 59-18 (A)(B) and Chapter 79 (Fee Schedule) of the Code of the Village of Sleepy Hollow, arid -. WHEREAS, said public hearing was conducted, and the public having the opportunity to be heard, now therefore be it, RESOLVED, that said local law enacting amendments to Chapter 59 of the Village Code for Water, Cross Connection Program and Administration, together with the amendments to Chapter 79 "Fee Schedule", be enacted in all respects, and that a copy of this resolution, together with this local law, be filed with the . Secretary of State Moved:.-THUS teie St ever J Seconded: Board of Trustees, Village of Sleepy Hollow Dated: July 15, 2003 - Trustee-DiFelice Vote: 6-1 I - I i^^m �ildO I INTERNAL MEMORANDUM - PRIVILEGED & CONHDDENTIAL I Dated: July 11,2003 1 To: Dwight Douglas, Village Administrator Angela Everett, Village Clerk From: Robert J. Ponzini, Village Attorney Re: Resolution/Local LawAVater Fax: 914- 332 -7074 8 ^ ^" ^ • J£^ < •sr& Attached to this memo is a proposed resolution for the adoption of the local law amending the cross connection, administration and water rate sections of the. Village code. If it meets with your approval, you may utilize it at the meeting of July 15,2002. - "* ' If there are any questions, I am available at your earliest request. I 8jSi^SSiafcS»i9SifcBl �J03 01-.UPM FR0U-: ••• - T-344 P.002/007 F-734 > A LOCAL LAW amending Section 598(D) of the Village of Sleepy Hollow Code, Westchester County. ' BE IT ENACTED, "by the Board' of Trustees, of the'Village of Sleepy Hollow, as follows: •• . Section 1. - .The Village of Sleepy Hollow Local Law be and hereby is amended by deleting the existing language in 59-8(D) of the Village Code and replacing the following language: D. J.. The Village's Water Department shall make a determination as to whether or . "not a property" owner requires a check valve or backflow prevention device and to the type' of devise (i.e., double check" valve, reduced pressure zone backflow. preventor,;- etc.) in accordance with the New York State and Westchester County Department of Health. �I )l 01:I2?« FROM- . - ' T-344 P.OO4/O07 1 F-734, A LOCAL LAW amending Section"5917(B) of the Village of Sleepy Hollow Code, Westchester 'County. . BE IT ENACTED, by the Board of Trustees, of the Village of Sleepy Hollow, asfollows: •- - -. •' ' Section 1. "• " ' . •' . - '-" ' :/-' .• ' The Village of Sleepy Hollow Local Law be and hereby is amended by deleting the Boosting language in 59 : i7(B) of the Village Code and replacing language set forth herein and by the addition of a new sub-section C as set forth herein: B. ) Payment of bills. All water bills are due an payable v/hen prepared an mailed. . All service fees and charges incurred pursuant to this chapter shall be added to, and be included in the v/ater bill. All bills are payable without penalty up -to and including the 30tH day after-the date of the bill.' Payments must be received at the Village Water Department. Any payment received after the 30th day from the date, of the'bill shall be assessed a penalty of five percent(5%). An additional ten percent (10%) penalty will be added to any water bill remaining unpaid after 60 days. Thereafter additional penalties of I two percent(2%) per month will be assessed until paid. The date of the check •. .or envelope postmark does not enter into the criteria of determination of penalty imposition. If the 30* of the billing month falls on a weekend (when ... - . -. -the Village Water Department is closed), payment without penalty shall be ) extended to the next business day. Failure to pay a water bill within 60 days of rendering the bill shall be cause for termination of service. ^.^.^...^.s^^a^r,^ �or o dJ J I u \3 o;:12PM FROM--- . ' T-344 •Proposed New heading in Chapter 79: ; . P.0OS/QO7 F-734 - • Water and Sewer Fees and Charges. Rate. Permit Fee for Installation of New Sewer Main: - -. PeiTnii Fee to Repair Existing Sewer Lateral: . Permit Fee for Connection to Water Line: ' (Includes domestic house, staridpipes, fire " water service, etc.) ; .;. •Tapping or Connection Fees. •- 3/4"-1": "" S750. S250. ""5150. - ' - -'" •- - S100 (each tap). I Anything over 2" (installed by contractor) _ \ ') --. BackflowPreventors. ' ' - ... . - - • / " - . . Commercial: Resideniial: S60. - S60. Special Reading/Final Reading Fee: Pit Pumping: . S20. : Meter Bench Testing: . (No charge if meter determined to be inaccurate) Commercial Accounts Bench Testing (manufacturer): - ; .- S100. ". S100. Cost of Test. I �2u4 I Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of a Consulting Services Agreement Abbott & Price, Inc. - Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have requested and received proposals from engineering firms to undertake building construction inspection services for the Kendal on Hudson CCRC project, and i Whereas, pursuant to review of the consultant's proposal and experience, the Village Administrator has recommended that the firm of Abbott & Price . Inc., 71 Sunset Drive, Ossiriing," New York 10562 be selected to provide said consultant services, Now, Therefore, Be It Resolved that the Village Board herein authorizes execution of a consultant service agreement with Abbott & Price to be drawn from the annexed June 20, 2003 and subject to final review and approval by the Village Counsel and Mayor. Resolution #07/137/03 Date: 07/15/03 ' Moved by: Trustee DiFelice 3 seconded by: Trustee Spota , Voie:Unanimous I . « .(. fr ,-;*" ..£.tt-^fi-s -?sff rtTaarK-^" j^' L tit»-i . ti«».&^.E*.4 *4^sJ*jt-'+cr«fc:%sfr«» ^^MM^k^m^^^^^^s^M, I �or.r ABBOTT & CONSTRUCTION MANAGERS PRICE I I N C O R P O R A T E D 71 SUKSET DRIVE OSSINHNG; N E W YORK 10562 TEL: 914 944 4916 FAX. 914 944 4917 June 20. 2003 E-MAIL: ABBOTTPRICEQAOLCOM Mr. Dwight Douglas Village Administrator Village of Sleepy Hollow 28 Beekman Avenue . Sleepy Hollow. NY 10591 Re: - . - . ' - • • - Owner's Rep / C o d e C o m p l i a n c e Inspections Proposal Kenda!-On-Hudson, Continuing Care Retirement Community Project Dear Mr. Douglas: Pursuant t o your request, please find enclosed herewith our proposal for providingOwner's Rep / inspection services o n behalf of the Village of Sleepy Hoilow, during the construction a n d closeout phases of the a b o v e referenced project. I Our proposal is based o n assigning a Project Executive, such as Mr. Anthony Gaglianese t o the project, o n a n as-needed basis, not to e x c e e d 8 hours per w e e k a n d a Site Inspector part-time, daily, not to e x c e e d 25 hours per week. In a n effort t o minimize costs t o the Village, our proposal assumes that our staff will have access to a desk a n d p h o n e in the developer's field office. We feel that the combination of a Project Executive a n d a Site inspector would b e best suited for this project, d u e to the. project's size a n d the neighboring community's sensitivity. Our Site Inspector v/iH b e the eyes a n d ears of the Village, a n d our Project Executive will b e the point of c o n t a c t for the community. The c o m b i n e d effort of our staff a n d our expertise in managing large municipal projects a n d in dealing with community issues will best serve the Village's needs. " Since time is of the essence, perhaps the next step in this process v/ill b e scheduling a m e e t i n g with y o u a n d Robert Sfilowski t o finalize our scope of responsibilities a n d t o c o m m e n c e our services t o t h e Village. Kindly c o n t a c t me directly a t (914) 393-5993 t o schedule this meeting. Thank y o u for giving us t h e opportunity to serve the Village of Sleepy Hollow during this exciting project. '_ . - Sincerely, I Edward J."Napo! President T R U S T I N? T E C R I T Y I X P E R 1 E N: C E i-^^M^a.*^±,^^i^^a!<Xii^sJimMM^& �o r~ ""* £U0 I ABBOTT & CONSTRUCTION MANAGERS PRICE I N C O R P O R A T E D 71 SUNSET DRIVE OSSINING, NEW YORK 10562 TEL: 91.4 944 4916 FAX. 914 944 4917 E-MAIL: ABBOTTrRICE@AOL.COM May 28, 2003 Client Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 I I ..*- Project Description Owner's Rep/Code Compliance Inspections -- - Kendal-On-Hudson, Continuing Care Retirement Community Project . Sleepy Hollow, New York. S c o p e of Services Delivery: . . Provide part time, Project Executive & part time Site Inspector for the following services: • Act as point of contact at the construction site, on behalf of the Village Building Department for the duration of the construction and closeout phases of the project; • Act as liaison between the developer (Kendal), the contractor (Andron) and the neighboring communities of the Village; • Represent the Village's Building Department at all applicable project meetings; • Conduct quality assurance and code compliance inspections on behaif of the Village Building Department; • Monitor ail controlled inspections performed by the developer's /contractor's inspection laboratories; • Maintain documentation of all inspections performed onsite, for record purposes; • Establish list of required inspections of all participating agencies of jurisdiction; • Establish communication protocol to convey non-compliance issues to the developer / contractor; • Develop system to follow up with.the developer/ contractor to assure compliance _with corrective or policy directives issued by the Village; • Maintain Daily Log for the Village, documenting daily activities conducted at the site; •. , . • Prepare Monthly report for the Village summarizing activities, inspections and progress; T R us I N T E G R I T Y E X P E R I E N C E �257 I Village of Sleepy Hollow, Kendal Proposal, Page 2 Cost Proposal Basic Compensation (Service Period: June 2, 2003 to Dec. 31, 2003) Staffing Rates: Staff Position Hourly Rate Fringes @30% $52.50 $35.25. $15.75 $28.66 $10.58-. - * $19.25 Anthony Gaglianese Senior PM George Nestoros. Site Insp. Fixed Fee @42% Total Rate $96.90 $65.08 . * Assume Principal's (E. J. Napoleon) participation to be minimal for this project; however, the first 40 hours of his time will be donated to the Village for free. If additional hours are required, we will furnish the Village with a separate, negotiated fee structure. I Reimbursed Expenses: Expenses, including printing costs, FEDEX / postage and messenger service, will be billed at cost. Receipts of actual expenses will be provided upon billing these items to the owner. Compensation Assumptions: Work Major Milestones Staff * Staff Hours Period Initial Document review, S. PM Monthly Construction Phase Construction Phase S. PM Site Insp. Staff Rate Total Cost 70hrs. $96.90 $ 6,783. 26hrs. 110hrs. $96.90 $65.08 $ 2,519. $ 7,158. * Staff hours, Senior Project Manager not to exceed 6 hours per v/eek; * Staff hours, Site Inspector not to exceed 25 hours per v/eek. Estimated Maximum Monthly Project Totals: $ 9.677. - Estimated 2003 Pavment Schedule: • Requisition Date July 31, 2003 Aug! 31, 2003 Sept. 30, 2003 Oct. 31, 2003 Nov. 30, 2003 Dec. 31,2003 TOTALS: - • Payment Total - $16,662. $ 8,834. $ 8,834. $11,042. $ 8,834. $11,042. $ 65,248. I �258 I Village of Sleepy Hollow, Kendal Proposal, Page 3 If the scope of our service is increased due to unforeseen conditions, additional services will be billed, according to the applicable staff rates of $96.90 per hour (Senior PM) and or $65.08 per hour (Site Inspector). However, under no circumstances will additional services be performed without prior written approval from the Village of Sleepy Hollow. Kindly indicate your approval of the aforementioned proposal by signing and returning one copy of this letter for our files. Your concurrence with this proposal will act as our Notice to , Proceed with providing these services. . . . . i We thank you for giving us the opportunity to serve the Village of Sleepy Hollow during this exciting new development. Sincerely, Edward J. Napoleon, President I Village of Sleepy Hollow Approval by: Date: Notary: •5,"** 3 ^ * 1 * ! ; ^ ffV^ V i i ™ ' V 3 * > ! ! ^ i S ^ T ^ t f c i j H - L^#«VitJ**%*f t ^ J * * V - ' *•*"*& ^Z£&&*&3&&*^&gSiS3&fr �259 Village of Sleepy Hollow Employment Termination/Rehire Policy WHEREAS, The Board of Trustees is mindful of the need to maintain advancement opportunities for qualified, productive Village employees within the Village departments in which they work. Because of the small size of the Village government and its departments, there are few supervisory positions to which a non-supervisory employee can advance. This situation is particularly acute in the Police Department and in the Public Works Department, but it applies across the board to all Village departments; WHEREAS, certain statutory or contractual provisions require employees who resign from Village employment and are rehired to be rehired with at least the seniority (in pay and position) they had when they resigned; AND WHEREAS, the Mayor and Trustees have, since at least 1999, followed an unwritten employment termination and rehire policy intended to accommodate the needs of the Village workforce with respect to the foregoing issue, NOW THEREFORE, the Mayor and Trustees herby formalize the existing policy and adopt such policy as the Village of Sleepy Hollow Employment Termination and Rehire Policy, as follows: Regardless of his or her qualifications, an employee who resigns from employment by the Village of Sleepy Hollow has no right or expectation to be rehired in the future in the event a position for. which the employee is qualified becomes availabie. Employees who resign from employment by the Village who at the time of their employment hold a managerial or supervisory position shall not thereafter be rehired into a managerial or supervisory position unless (1) such person possesses unique qualifications not held by any existing employee in the department into which such person is seeking to be rehired; (2) there are no current employees in the department eligible for promotion to the position into which such person is seeking to be rehired, and the position needs to be filled before a new eligibility list can be determined in accordance with the applicable civil service or other rules and regulations, or (3) one hundred percent of supervisory and non-supervisory employees in such department express support in writing, without reservation, for such person to be rehired. This policy shall not apply to the following: A. Employees whose employment is involuntarily terminated, or who voluntarily resign in the face of imminent involuntary termination, solely due to a reduction in force caused by budgetary constraints; �200 I B. Employees whose employment is terminated or suspended due to compulsory sendee in the United States armed services; C. agreement. Employees with whom the Village has entered into a written re-hire A copy of this policy shall be provided by department heads to every newly hired employee, and, prior to his or her last day of work, to each employee who voluntarily resigns from employment by the Village. : i Resolution# ' 0"7/138/03Date: July 15 th ,2003 Trustee Trustee Moved by: S p o t a Seconded by: H a r t . TT , VoterUnanrmous I , . t •£' w itiV „ i 'C-'.^Zf*;- �261 I Resolution # 0 7 / 1 3 9 / 0 3 Date 0 7 / 1 5 / 0 3 , Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing a Contract with Totally Wired, Iric for Telephone Systems Upgrade WHEREAS, the Board of Trustees in their continuous effort to upgrade the Village's technology has explored the purchase'of a new telephone'system to replace the existing systems at the Village Hall and Police Station, and " . : .WHEREAS, a proposal has been obtained from.Totally Wired, Inc. (attached hereto) and reviewed by the Mayor, Board of Trustee, Village Administrator and Treasurer and recommended by the above parties for purchase of equipment under state contract, and WHEREAS, the procurement of said telephone system upgrade will result in cost savings by consolidating the current separate systems, and - WHEREAS, such upgrade will generate identified cost savings in the administration of and the use of high speed telephone lines, while providing internet access to authorized personnel, and _ . I WHEREAS, the Village Board as part of the 2002-2003 capital budget has previously approved a resolution to fund the upgrade of the Village's telephone system. ) Now, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow, hereby authorizes the Mayor to enter into a contract with Totally Wired Inc. on behalf of the Village of Sleepy Hollow for the replacement and upgrade of the telephone system for Village Hall and Police Station as detailed in the attached proposal and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by: T r u s t e e H a r t Seconded by: T r u s t e e - G r a l a Vote: Uh'ariimous I ) i - £1. > , t > - ^ _ j r ^ ^ i ' r i r-^-tt^-li^Sr^t^ihaSi^fcfcjatr-.i «&****>fa*5l«4~-V* VSo**lrta^Jkfr$&t&$&&S8tik$&i �I Village of Sleepy Hollow 28 Beekrriah Avenue Sleepy Hollow, New York 10591 . (914)366-5102 I TO: Mayor Zegarelli & Board of Trustees . Dwight Douglas, Administrator FROM: Abe Zambrano DATE: July 8,2003 . RE: Telephone System • " " Attached please find copy of a proposal from Totally Wired, Inc. to replace the telephone system • • at the Police station and the Administration offices. This proposal v/ill supplant the proposal previously prepared by Mohamed Baksh and authorized by the Board at a total cost of $133,000 After reviewing the communications solution proposed by Totally Wired, Inc., it has improved expansion capabilities andAvill certainly address the Village's needs for the next several years. - . - The total cost of this system is $113,060 saving the Village approximately $20,000. If you have any questions, please let me know. • - , - �or- *••> I ^ Totally Wired Inc. Estimate P.O.Box 564 .;. - ^ / - - ^ ' - \ - v Hopewell Junction, NY 1 2 5 3 3 (914) 223 7784 : : " ' : ' /• '.-- • & % & \ . 'Ssfjnf^feyii-.- . 05/06/2003 1303 Name/-Address Abe Zambrano " ' ' • ' "' 28 Beekrrian Ave".' ]'•''":'•': Sleepy Hollow, NY 1 0 5 9 1 | " Description . . ] <3Ssi <s£y • ' I . .;Mta;V , Magix Control Unit ) • 412 TDL Module 4 lines x 12 TDL stations ' - . ' . - ' • . 2 1,800.00 6 1,800.00 3,600.00 T 10,800.00 T " ". ' ' i '. 0 2,200.00 '• o.do T 0 1,800.00 0.00 T 1,800.00 3,600.00 T 3 2,800.00| 8,400.00 T 2 6,700.00 13,400.00 T Merlin Magix Console 5 600.00 3,000.00 T Magix DSS 5 400.00 2,000.00 T Magix 24 b u t t o n Display phone 10 400.00 4,000.00 T Magix 12 b u t t o n display phone '30 300.00 9,000.00 T Magix 6 b u t t o n Display phone 20 225.00 4,500.00 T 4,800.00 4,800.00 T Magix Station Card 0 2 4 Magix Station Card 016 T / R ' - Magix Station Card OPT T l Module . Merlin Messaging System 6 ports . System Install 1 Year Warranty System Training . - . • • Remote Sites 4 sites at 4 phones each ) Partner 308 ACS module A T & T / Lucent Partner MLS 18D 4 850.00 3,400.00 T 16 .......... 285.00 4,560.00 T I �2G4 I Estimate otally Wired Inc. *>O.Box564 Jpewell Junction; NY 12533 314)223 7784' Date •" 5/6/2003 '-• •• Estimate # 1304 Name / Address Abe Zambrano • - _" 28 Beekman Ave Sleepy Hollow, NY 10591 Project I AT 5 Wire r u n , plenum/fire r a t e d cable _egory 6 d a t a cable r u n , pleriurri/fire rated ible •" • - . •' - Rate Qty Description Total 80 125.00 10.000.00T 80 175.00 14,000.00t 2 400.00 800.00T 60 . 200.00 12.000.00T ' B Port Patch Panel 1 upstairs, 1 downstairs Dnduit/Wiremold s t u b b s / complete home r u n s here necessary (approx 70%) ible tray system in basement to feed u p through >or for the Police and Court areas, wiremold on :cond floor, a n d wiring fished i n t h e walls for.the drd floor I Subtotal ; Sales Tax Total $36,800.00 $0.00 $36,800.00 �I Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Preparation and Execution of Contract Agreement With Hudson Canyon Bamhart Park Expansion Project Whereas, the Mayor and Trustees of the Village of Sleepy Hollow by prior action have . authorized submission of a Petition for a Beneficial Use Determination from the New York State Department of Environmental Conservation to permit the storage of dredged material to be taken from the Upper Mill Pond at the Philipsburg Manor Restoration and placed on lands at Bamhart Park, and Whereas, the general terms of an agreement by and between the Village of Sleepy Hollow and Hudson Canyon regarding the storage of said materials have been drafted and generally agreed on (attached herein "Deal Structure Outline") and the parties now wish to move forward to finalize the agreement and take steps to execute and implement it, . Now, Therefore, Be It Resolved that, the Village Board herein approves the terms detailed in the attached "Deal Structure Outline" and further authorizes the preparation and execution of a contract agreement to implement said outline drawn to the satisfaction of Village Counsel and the Mayor and to take other such steps as are necessary to effectuate the intent of this resolution. Resolution^: 0 7 / 1 4 0 / 0 3 Moved by: T r u s t e e G r a l a I , Date: 0 7 / 1 5 / 0 3 , Seconded by: T r u s t e e Z i e j a Vote:Unanimous I • _•*» ». A « ^ ' J * - . ' J > „-_"S^ - - » « ^ * d E " A A f e i i i * K i ^ J » « ^ ^ « * J * % ^ t f e 4 t a ^ f c s S a » i - ^ * ^ ^ ^ ^ - ^ ^ * » f l �<> :\ r DEAL STRUCTURE OUTLINE HUDSON CANYON WITH VILLAGE OF SLEEPY HOLLOW BACKGROUND Hudson Canyon is under time constraints to remove and take offsite 4,500 cubic yards of materials in the upper pond of the Philipsburg Manor Restoration. Hudson Canyon has approached the village to provide temporary and/or final storage for said materials. A series of meetings has been held with the Village's consulting engineer Jim Hahn, TJ Muldoon of Hudson Canyon, Ed Napoleon, HHV construction manager, David Smith, Dwight Douglas and Philip E. Zegarelli. The material to be removed is Type I I material according to the DEC and requires a Beneficial Use Determination for it to be temporarily or permanently stored on other than specifically DEC-designated disposal sites. Type I I material is different from the dredged spoils taken out of Fremont Pond, which had no such restrictions. The report - regarding the Type I I soils has been sent to Joel Landes of Langan Engineering for analysis as to its suitability for permanent storage (particularly). If Joel's report indicates that we should not take this material, then the rest of the deai structure outlined below would be null and void. PLANNING/ENGINEERING WORK ELEMENTS The following work to be done by Village consultants will be accomplished and reimbursed by Hudson Canyon: • Hahn Engineering will produce two plans—one showing the temporary storage of the Type I I materials on that section of Barnhart Park which is presently unusable and was previously used for dredged spoils from Fremont Pond. • Hahn Engineering will produce a conceptual site plan with grades and topo' information for (a) placement of 2,500 cubic yards of material on the former Duracell parking lot site and (b) 2,000 cubic yards to be placed behind an 8 to 10 �O «"• *^ I foot perimeter retaining wall to be located at the base of Barnhart Park adjacent to the GM property. The wall will be shown at a conceptual level and in the future would require full-engineered drawings. Dave Smith will prepare the full application to the DEC for the Beneficial Use Determination. It will be the Village's goal to get said permit application in front of the DEC by June 30, 2003. DEAL STRUCTURE In order to accomplish the goals of taking the Type I I material to assist Hudson Canyon to meet its contractual obligations to Historic Hudson Valley, a contract agreement will need to be prepared and contain the following components: I 1. Indemnification and a certificate of insurance from Hudson Canyon will need to be developed to the benefit of the Village. 2. A performance bond guaranteeing the removal of said material and/or its proper installation would be required for the project. 3. All removals and construction identified below will be accomplished by Hudson Canyon. 4. Temporary storage plan—The placement of 4,500 cubic yards of material on the Barnhart Park section as noted will require the use of 42" high concrete jersey barriers to be placed along the fence line within the park as shown on the attached plan (to be provided). The material to be placed as shown on the plan shall not exceed a 1 over 2 slope within the concrete jersey barrier perimeters. Additionally, hay bales, sift fence, and appropriate covering shall be installed around the perimeter of the temporary storage site to meet DEC requirements. Hudson Canyon shall guarantee the removal or permanent placement of said materials within nine months of execution of this agreement. 5. Permanent placement of the Type I I materials (if found acceptable as noted above^altemative A: If acceptable to the Duracell Corporation, Hudson Canyon 2 I �2G8 will remove and dispose of the asphalt on top of the former Duracell parking lot site and approximately 2,500 cubic yards of said material will be evenly applied over the former parking lot site. Hudson Canyon will provide and install an appropriate cap barrier, drainage and topsoil or other appropriate covering on top of this material as directed by the Village engineer. A level grade with adjoining lands in Barnhart Park will be produced as part of this soil disposal. 6. The remaining 2,000 cubic yards will be placed behind an estimated 8 to 10 foot perimeter retaining wall at the base of Barnhart Park. Said material will be placed so as to produce a slope no greater than 1:2. Hudson Canyon will be responsible for the construction of said wall including production of engineered drawings to the satisfaction of the Village as well as an engineering report on the stability of the existing and planned slopes, all to the satisfaction of the Village engineer. The material so placed will be capped as above and planted by' Hudson Canyon to the satisfaction of the Village engineer. Alternative B: If the Type II material is unacceptable to Duracell, then Hudson Canyon will be responsible for removing and properly disposing of material that exceeds what can be placed behind the retaining wall as noted above. At the Village's option, the height of the subject retaining wall in this instance could be raised and additional material placed behind it at the base of Barnhart Park. As above, the contractor shall be responsible for all construction work associated with this alternative. COMPENSATION TO VILLAGE In consideration for the Village's assistance in the permanent placement of said Type I I materials, Hudson Canyon will make a $100,000.00 contribution to the Village's Parks and Recreation fund. Said funds will be utilized for improvements such as landscaping in Barnhart Park, electrical and lighting improvements to the adjacent 1883 Lighthouse, and placement of a gazebo and Kingsland Point Park, 3 �269 I as previously discussed.: It is anticipated that said contributions are to be in the . .; = form of cash or labor and materials, at the Village's sole discretion. I I j 4 �270 I Meeting Date: Resolution #: 07/15/03 07/141/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow " Authorizing Advertisement of Bid Riverside Pump Station Upgrade Whereas, plans and specifications to upgrade the Riverside Drive Pump Station have been drawn up by the Village Engineer and approved by the Westchester County Health Department, and Whereas, by prior action the Village Board has authorized execution of a license . agreement to occupy certain Metro North lands adjacent to the pump station to permit the placement of a backup generator as part of the planned improvements, and Whereas, funds necessary to pay for these improvements have been appropriated in the Village of Sleepy Hollow 2003-2004 adopted capital budget, Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Village Engineer to advertise for bids for the Riverside pump station upgrade and to report the subject bid responses to the board upon their receipt. - Moved T r u s t e e Zieja Second: T r u s t e e S t e v e r Vote: Unanimous �271 Meeting Date: Resolution*: 07/15/03" 07/142/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Street Name Be it resolved that the Board of Trustees of the Village of Sleepy Hollow hereby approves the Street Naming Committee's proposal for the public street to be dedicated at the Legends at Pocantico Hills to be named "Westview Circle" and the Village of Sleepy HoHow will notify the proper jurisdictions of such street naming. Moved: Trustee Stever; Seconded: Trustee DiFelice; Vote: 7-0 . �27° I Meeting Date: Resolution #: 07/15/03 07/143/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Additional Financial Institutions l Be it resolved that the Board of Trustees of the Village of Sleepy Hollow hereby approves the following additional financial institutions to do business with the Village: Hudson Valley Bank, Fleet Bank, Hudson United Bank. Moved: Trustee DiFelice; Seconded: Trustee Spota; Vote: 7-0 I • »„,-- , ,J.„» .iirS,.-l.i>X.«jA*»MSt«"* -*-- =— - * = * --=-' Wii*rf*U«ii=3tbS!5Bi«is*5BiSWH �(J I Meeting Date: Resolution #: 07/15/03 07/144/03 Be it resolved that the Board of Trustees does hereby approve to allow Immaculate Conception Church to hold its Annual Bazaar on the dates specified and contained in their letter and the Police, Public Works and other departments of the Village be so notified since it includes the closure of Depeyster Street from Broadway to North Washington Street for the times specified. This includes the rain date. Moved: Trustee Hart; Seconded: Trustee Zieja; Vote: 7-0 Resolution*: 07/145/03 Be it resolved that the Board of Trustees does hereby grant permission to The Open Views Youth Program of the Tarrytowns for an event "Back to School Celebration" on Saturday, August 23, 2003, to be held at the Reverend John Sykes Park from 1:00 p.m. to 11:00 p.m. upon reasonable provision of insurance.. Moved: Trustee Stever; Seconded: Trustee Spota; Vote: 7-0 I .:._ I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-07-15 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text