https://sleepyhollow.localarchives.org/files/original/78c45d90468ae22921778f03a49a1ff7.pdf 421845cffe9f736ebf288f621d275d72 PDF Text Text I Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, August 12th, 2003 at 6:30 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: I Mayor Philip E. Zegarelli Mario DiFelice Don Stever JimHart Richard Spota Trustees Also Present: Dwight K. Douglas, Village Administrator . Abraham Zambrano, Treasurer David Smith, Planning Consultant Joel Sachs, Special Counsel Robert Ponzini, Village Counsel At 6:30 p.m. Mayor Zegarelli called the meeting to order and requested that Dave Smith review two major planning items with the board? the draft scoping outline for the Lighthouse Landing project and the draft FEIS for the Ichabod's Landing project. At 7:30 p.m. Mayor Zegarelli called the board into special session in order to act on the attached resolutions. During this special session, at approximately 8p.m. Congresswoman Nita Lowey attended the board meeting and made a few remarks regarding local needs for revenue sharing, support for emergency workers through the new Homeland Security Department and the need for a Senior Citizen drug benefit. At . approximately 8:30 p.m. Ms. Lowey left the board meeting, which resumed its special session I The resolutions attached herein were duly acted on as noted. Prior to acting on resolution #08/147/ 03 at 8:35 p.m. on a motion of Trustee DiFelice, seconded by Trustee Spota and carried unanimously a brief executive session was held to review personnel matters. On a motion of Trustee DiFelice, Seconded by Trustee Stevef and carried unanimously, at 8:57 p.m. the Board of Trustees came out of executive session and acted on resolution #08/ 147/ 03 as so noted. At 9:00 p.m. On a motion of Trustee DiFelice, seconded by Trustee Spota, and carried unanimously, the special meeting of the Board of Trustees was adjourned. The board then entered into executive session to review personnel matters and active litigation. No action was taken by the board during this session which concluded at 10:00 p.m. ,e Administrator �O7 r Meeting Date: Resolution #: 08/12/03 08/16.6/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Discounted Recreation Program Fees "for Village Employees WHEREAS, the Village Board of the Village of Sleepy Hollow in order to provide a uniform policy for Village employees to utilize Village sponsored recreation activities for their children, now . THEREFORE, BE IT RESOLVED THAT, the Board of Trustees of the Village of Sleepy Hollow authorizes the Mayor to offer a fifty percent (50%) discount to the children*of all Village employees for summer camp registration fees, as determined' by the Board of Trustees. Any and all special activities program and/or trip fees shall be excluded and remain the full obligation of the employees and shall be paid in full when due. Moved:"Trustee PiF.eiice • Seconded: Trustee Spota ; Vote: 5-0 �Meeting Date: 08/12/03 Resolution #: 08/147/03 Be it resolved that the Board of Trustees does hereby approve the Mayor's appointment of Eric Cardwell, 12 South Street, Ossining, New York to the position of Motor Equipment Operator effective August 13,2003 at an annual salary of $45,019.80 for eighteen months which is 90% of the total salary of $50,022.00. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: TrustecStever Seconded: Trustee DiFelice Vote:5r0 �»") f l l~« I Meeting Date: 08/12/03 Resolutions: 08/148/03 Be it resolved that the Board of Trustees does hereby approve the Mayor's appointment of Andre Tukes, 138 Depeyster Street, Sleepy Hollow to the position of part-time laborer in the Public Works Department at a salary of $12.50 per hour effective August 13,2003. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved:Trustee Spota Seconded:Trustee Hart Vote:5-0 I Resolutions: 08/149/03 Be it resolved that the Board of Trustees does hereby approve the Mayor's appointment of Yomarys Valencia, PO Box 23, Sleepy Hollow, New York to the part-time position of Intermediate Clerk in the Village Court effective August 18, 2003 at a salary of S10.00 per hour. Salary to be reviewed in three months. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Hart Seconded:Trustee_Stever Vote:5-0 I '•A^ia.r. ~H-^»^i--i;^Ij^-A<sWSigAe^%^^>^^Jri^ | �Meeting Date: August 12,2003 Resolution #08/t£O/03 j RESOLUTION REGARDING ACCEPTING A REVISED SCIOPING OUTLINE LIGHTHOUSE LANDING AT SLEEPY HOLLOW DEIS i t . • , . i WHEREAS, the Mayor and Board of Trustees (the Village Board) for the Village of Sleepy Hollow has received an application for Riverfront Development Concept Plsn Approval and Special Permit Application from Roscland/Sleepy Hollow, LLC (the Applicant) wherein the Applicant has proposed a mixed-use waterfront project consisting of ± 1,562 residential units, 185,000 ± square feet of retail space, 95,000 square feet of office space, a 150-room inn, a proposed train station and associated parking, and open space (the Proposed Action) on the $6 ± acre site of the former General Motors North Tarrytown Automotive Assembly Plant (the site);located entirely within the Village of Sleepy Hollow, New York; and . . i . WHEREAS, on February 11,2003, the Village Board did receive a Riverfront Development Concept Plan and Special Permit Application (the Application) with Part 1 of the required Environmental Assessment Form (EAF); and WHEREAS, due to the comprehensive nature and scale;of the proposed action, the Village Board did direct the Applicant to prepare drafts of Part 2 of the EAF and where appropriate Part 3; and WHEREAS, the Village Board, Village staff and Village consultants have reviewed the Application in detail and have provided the Applicant with their comments; and WHEREAS, the Applicant has revised the relevant sections of the full EAF form consistent with comments from the Village Board, Village staff and Village consultants and submitted same to the Village Board; and WHEREAS, the Village Board has determined that there is a facially complete application in which to initiate the State Environmental Quality Review Act (SEQRA) procedures; and WHEREAS, on February 25,2003, the Village Board 4id declare its intent to be the Lead Agency for the Proposed Action and did cause io be circulated aNqtice of Intent to Act as Lead Agency (Notice of Intent) to. a comprehensive list of interested and involved agencies and other members of the public concerned about this matter; and WHEREAS, the Village has received a draft scoping document from the Applicant and the Village has circulated said document without offering any substantive comments and reserved its right to comment on said document during the scoping comment period; and WHEREAS, on April 7,2003, the Village Board of thfc Village of Sleepy Hollow did declare itself to be the Lead Agency as mandated by SEQRA for the coordinated review of the Proposed Action described herein; and, 1 �o '••• o Howard Smith, Superimendent Union Free School District of the Tanytowns 200 North Broadway Sleepy Hollow, NY 10591 Marc MOran NYSDEC, Region 3 NYS Department of Environmental Conservation 21 South Putt Comers Road New Paltz, NY 12561-1696 Mr. Ned Sullivan Scenic Hudson 9 Vassar Street Poughkeepsie, NY 12601 Mr. Richard Gross Sleepy Hollow Dept. of Water Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 Mark Weingarten, Esq. DelBello Donnellan Tartaglia Weingarten & Wise One North Lexington Avenue White Plains.NY 10601 Mr. Alex Matthiessen Hudson Riverkeeper 25 Wing and Wing (P.O. Box 130) Garrison, NY 10524-0)30 Environmental Notice Bulletin (Notice Only) Room 538 625 Broadway Albany. NY 12233-1750 Robert Dennison, Regional Director NYS Department of Transportation 4 Burnett Boulevard Poughkeepsie, NY 12603 Andrew Tung Divncy Tung Schwalbe, LLP One North Broadway White Plains, NY 10601 Joel Sachs, Esq. Special Counsel Keane and Beane, P.C. One North Broadway White Plains, NY 10601 . Jonathan D. Stein Roseland/Sieepy Hollow, LLC 233 Canoe Brook Road Short Hills, NJ 07078 Joseph Stout, Commissioner _ '/ Westchester County Department of Parks, Recreation and Conservation * 25 Moore Avenue ( P.O. Box 130) Mt. Kisco, NY 10549 Town of Mi. Pleasant, IDA David Dempsey, Esq. 1 Town Hall Plaza Mt. Pleasant, NY 10595 Mark Chertok, Esq. Sive Paget Riesel, P.C. 460 Park Avenue New York, NY 10022 Hon. Paul Janos, Mayor and Village Clerk Viljage of Tanytown, Village Hall 21 Wildey Street Tarrytown.NY 10591 Robert Siiloski, Director Department of Fire & Life Safety Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 Governor George Paiaki Executive Chamber State Capital Albany, NY 12224 Andrew Spano, County Executive Westchester County 432 Michaelian Office Building 148 Martine Avenue White Plains, NY 10601 Mr. Waddell Sullman Historic Hudson Valley 150 White Plains Road Tanytown, NY 10591 Brace Lozito Ginsburg Development, LLC 245 Saw Mill River Road Hawthorne, NY 10532 Hon. Richard Brodsky 5 West Main Street Elmsford. NY 10523 Cheryl Hints General Motors Corporation Mail Code 482-B38-C96 200 GM Renaissance Center Detroit, MI 48265 Fred Bland, FAIA Beyer Blinder Belle 41 East 11* Street New York, NY 10003 Hon. Lois Bronz 432 Michaelian Office Building 148 Martine Avenue Whit Plains, NY J 0601 Karl Coplan, Co director Pace Environmental Litigation Clinic 78 North Broadway White Plains, NY 10603 Hon. Nick Spano 1 Executive Blvd. Yonkers, NY 10701 Hon. Nita Lowey 222 Mamaroneck Avenue, Suite 310 White Plains, NY 10605 ,-/" i; , FW.MOH-CO-S-'tejT Hjltsw-tmiijl Maun'SeiotsiiofriVGM I A Tci Scp.wpd Asfj»! 4. 200} Page 4 of 4 �Meeting Date: August 12, 2003 Resolution 08/K1/03 Resolution Accepting Final Environmental Impact Statement Ichabod's Landing Riverfront Development WHEREAS, on April 11, 2003, a preliminary Final Environmental Impact Statement (FEIS) was submitted to the Mayor and Board of Trustees of the Village of Sleepy Hollow acting as the Lead Agency under the State Environmental Quality Review Act (SEQRA) by Community Planning and Development Consultants on behalf of Ginsburg Development LLC (the Applicant) for the construction of a riverfront development project in the Village's RF-Riverfront Development District; and WHEREAS, the Lead Agency commenced a review of the preliminary FEIS for adequacy of responses to comments raised during the public comment period on the Draft EIS; and WHEREAS, the Lead Agency during its deliberations on completeness did consider review memoranda from Saccardi & Schiff, Inc., (05/02/03, 05/19/03) and J. Robert Folchetti and Associates (05/01/03) and after careful deliberation and review of the FEIS document and with the advice of its consultants and counsel, declared that the Ichabod's Landing preliminary FEIS did not adequately respond to the comments raised as prescribed by SEQRA; and WHEREAS, on August 8,2003, the Applicant submitted a redlined revision of the FEIS document that contains modifications to the project and adequately responds to the comments; and WHEREAS, the Lead Agency has reviewed the revised FEIS and discussed their concerns relative to the information presented therein, at their August 12,2003 work session; and '. > NOW, THEREFORE, BE IT RESOLVED, that the based on the revisions to the preliminary FEIS provided, the Lead Agency, at its August 12, 2003 meeting, docs hereby accept the Ichabod's �I Landing FEIS and directs the Applicant to circulate said FEIS to all interested and involved agencies and members of the public requesting same; and, be it further RESOLVED, that the Lead Agency does hereby schedule a public hearing on the FEIS to be held on September 16,2003 at 8:00 PM at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York; and, be it further RESOLVED, that the Lead Agency does hereby establish a public comment period extending no less than 10 days after the close of the public hearing on the FEIS. All comments on the FEIS should be in writing and directed to Dwight Douglas, Village Administrator, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591. MOVED: y v - i ^ W sW»MM, SECONDEpTtvugfrg, < 5y>W VOTE: $T- 0 F:\M\M-720 Sleepy Hollowtfchabod's Landing\Resolutions\Accepting FEIS- 8-04-03 Atpji5,IO0J I I >ivv»-iHI �o Meeting Date: 08/1?03 Resolution #: '"68/152/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Arbor Day Proclamation October 15, 2003 WHEREAS, in 1972, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska/and WHEREAS, Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees can reduce heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for birds and other wildlife, and WHEREAS, trees in our village increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS, the Village of Sleepy Hollow has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree-planting ways, NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees hereby designates October 15, 2003 as Arbor Day in the Village of Sleepy Hollow, and BE IT FURTHER RESOVLED that all citizens are urged to support efforts to care for our trees and woodlands and to support our Village's community forestry program. MOVed: T n i s t p e Spota Seconded: Trustee Hart Vote: 5 ~° �OP" I Meeting Date: 08/12/03 Resolution^ 08/153/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Tree Purchase and Planting Plantings along Route 9 Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have authorized solicitation of proposals from qualified landscape companies to purchase and install London Plane trees along Route 9, and Whereas monies exist for this purpose in the Shade Tree fund as well as funds posted by The Kendal Corporation pursuant of the special permit granted, and Whereas the firm ADM Landscaping Corp. of Kew Gardens has been deemed to be the low bidder, proposing to provide the planting of 49 IV* - 3 inch caliper London Plane trees for a total price of 512,985.00, I Now, Therefore, Be It Resolved that, the Village Board herein authorizes the execution of a contract with ADM Landscape Corp. in an amount not to exceed $12,985.00 and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by: Trustee Stever Seconded by: Trustee DiFelice Vote: 5-0 I �*#64 Resolution of the Board of Trustees Ratifying Appointment Acting Building Inspector Meeting Date: August 12, 2003 Resolution #: 08/153/03 Whereas, the Building Inspector of the Village of Sleepy Hollow, James Margotta, is presently unable to perform his duties due to illness, Now, Therefore, Be it Resolved that the Board of Trustees does hereby ratify the Mayor's appointment of Robert Stiioski, Director of Fire and Life Safety, as acting Building Inspector effective immediately, said appointment to continue until such time as Mr. Margotta, at his discretion, is able to return to work in his regular part time capacity. Moved by Trustee Spota , seconded by T r u s t e e Hart Vote: 5 "° �*> ?s r\ /"/ft Meeting Date: 08/12/03 Resolution #: 08/ /Q3 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Creation of Tree Memorial Fund Whereas, residents of the Village of Sleepy Hollow have expressed interest in contributing to the maintenance and planting of trees within the Village, and Whereas, there is a need to cultivate, groom, care for, extend and replace the current diversity of historic trees both from the existing well being of our community and to extend same to our future generations, and Whereas, there exists a heightened interest and desire within the Village to memorialize and commemorate the lives of Village residents, both living and deceased, as well as the lives of relatives of Village residents, and the planting of dedicated trees would offer an important opportunity to accomplish this, and . Whereas, pursuant to cost analysis for the purchase, installation and establishment of a limited maintenance fund to meet the intent of this resolution which can be accomplished with a fee so determined by the Mayor and Board of Trustees, Now, Therefore, Be It Resolved that, the Village Board herein establishes the Village of - - Sleepy Hollow Memorial Tree Fund with proceeds going to planting and maintenance of . .-- . trees for beautification and improvement of quality of life within the Village. Moved by: Trustee S t e v e r Seconded by: Trustee H a r t Vote: 5 _ Q �I Meeting Date: Resolution #.- 08/12/03 08/156/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Consultant Contract Appraisal Services of old Duracell Parcel on Andrews Lane Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have authorized solicitation of proposals from qualified appraisal firms to appraise the 1.01 acre former parking lot parcel previously owner by the Duracell Corporation and planned to be improved and dedicated as parkland, and I Whereas^the New York State Parks Office of Parks, Recreation, and Historic Preservation's Clean Air and Water Act, of which the Village is a recipient, requires two (2) bona fide appraisals by qualified appraisal firms, and Whereasythe firms The Appraisal Services Group, Inc of 20 Woods Bridge Road, Katonah, NY and Rescom Consultants of 28 Heldstone Drive Suite 13C, Hartsdale, N Y have been deemed to be both the low bidders, proposing to provide said appraisal • services for 52,500 per firm, and the best qualified firms to undertake said study, Now, Therefore, Be It Resolved that, the Village Board herein ratifies the Mayor's approval letter of contracts with both The Appraisal Services Group and Rescom Consultants in an amount not to exceed $2,500 per firm and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by: Trustee Spota I Seconded by: Trustee Hart Vote: 5 ~0 �O'- Meeting Date: Resolution #: 08/12/03 08/187/03 • . ' Resolution of the Board of Trustees of the Village of Sleepy Hollow to Contract The Leahy Company Inc. to Perform a Worker's Compensation Insurance Premium Audit Whereas, as part of the ongoing cost savings efforts and in an attempt to improve, and modify the Village's Worker's Compensation Insurance Premiums and possible excess premium recovery, die Treasurer's office has received a proposal from The Leahy Company, Inc. of 53 South Moger Avenue, Mount Kisco, New York 10549 to perform an audit of the Village's Worker's Compensation premiums and experience fating'-/"""--" ' ' modifications for'the policy years ended July 1, 2000 through and including policy year ended July 1,2003, and - Whereas, The Leahy Company' fees will be 50% of the actual refunded premiums or credits that are received by the Village as a result of the audit. If there is no recovery, there is no fee. Now, Therefore, be it resolved that, the Board of Trustees of the Village of Sleepy Hollow.authorizes the Mayor to execute the letter of agreement with The Leahy Company, Inc. to audit the Village's Worker's Compensation Insurance Policy for the years ended July 1,2000 through July 1, 2003. Moved by: Trustee Hart Seconded b y : T r u s t e e Stev ery0te: .5-0 �r <-oo I Meeting Date: 08/12/03 Resolution #: 08/15a/03 ' Resolution of the Board of Trustees of the Village of Sleepy Hollow authorizing a telephone and utility audit x Whereas, as the Treasurer's office has received proposals from three companies to perform" an audit of Village's utility and telephone bills in order to identify over billings in connection with the Village's telephone, electric and gas bills, and -" I Whereas, American Telephone & Utility Consultants of 250 west 57^ Street, New York, NY 10107 will perform such audit on a contingency basis for 50% of the actual' . refunded and received by the Village as a result of the audit. If there is no recovery, there is no fee. Now, ' Therefore, be it resolved that, the Board of Trustees of the Village of Sleepy Hollow'authorizes the Mayor to execute a letter of agreement with American Telephone & Utility Consultants, Inc. to audit the Village's utility bills. Trustee . Moved by: Stefrer- Trustee Seconded by: DiFeiirp Vote: 5 ~° I »=j. it«_»>j«,-Jc * j!^ii-p»;i»^j»3'!i®js'»aiu.jss«.^^K«^s^^t"*^rf%i«UA^t] �I Meeting Date: 08/12/03 Resolution #: 08/159/03 Resolution Declaring an Emergency on Route 9 Road Subsidence at Intersection with Route 448 Whereas/ the Route 9 road repair as conducted by the New York State Department of Transportation was inspected by Hahn Engineering, a professional engineer retained by the Village of Sleepy Hollow; and Whereas, Hahn Engineering has determined that the patch of pavement placed by NYSDOT does not appear to address the wider reaching aspect of settlement that is dearly visible; and Whereas, Hahn Engineering believes immediate further investigation is required bo insure that portions of Broadway are stable and not subject to collapse or any unsafe condition; and I Whereas, the Village of Sleepy Hollow is concerned for the safety and welfare of its residents and those who utilize that roadway; and Whereas, Village of Sleepy Hollow reasonably believes that this condition represents an immediate and serious public safety hazard warranting the use of its emergency powers. Now therefore be it resolved that the Village of Sleepy Hollow declares that an emergency condition does exist at this location and does further authorize the use of all measures reasonably required to abate this hazard consistent with its emergency powers, including but not limited to the completion of all repairs, waiving, rf necessary, any mandated competitive bidding requirements. Moved: Trustee DiFelice Seconded: Trustee Soota Vote: Unanimous I 4feJ^l^J??~&~e£*~&L&'&&f-Ci2£,-4* T*:^.5&^iV-^-£yfe^"s#lrfS»i^ - r f - ^ - , ' . - . - - * i - » 4 - . --ifci �Meeting Date: August 12,2003 Resolution #: 08/160/03 Be it Resolved that the Board of Trustees, pursuant to the employment terms as detailed in the letter of November 15,2002 appointing Abraham Zambrano as Treasurer and Deputy Administrator, does hereby approve the following salary adjustment effective July 1,2003: Village Treasurer: from $88,000 to: $91,500 All other terms of employment as detailed in the November 15th, 2002 letter to remain in force and effect. Moved by: Trustee Hart, seconded by: Trustee Spota, Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-08-12 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text