https://sleepyhollow.localarchives.org/files/original/cdd98029bd4126ed6e9d748781483b05.pdf da011378bcb84fa776fd0de68ced4598 PDF Text Text i Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 9th, 2003 at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Mario DiFelice T DonSteyer . JimHart.>. • V.„:^^^J^;:ci]^iy\_: KayGrala Richard Zieja Richard Spota : : >.* Trustees :'-V V-^ • - . - . ' ^ N ^ V : ' , ; : : t ' •• ' Also Present: Dwight H. Douglas, Village Administrator Abraham Zambrano, Treasurer Jim Clark, Special Counsel Terry O'NeiL Special Counsel Robert Ponzini, Village Counsel Chief Warren . At 7:00 p.m. Mayor Zegarelli called the meeting to order and discussion of various work session items commenced. At 7:35 p.m. on a motion of Trustee Hart, seconded by Trustee Zjeja and carried unanimously, the board entered into executive session for the purpose of reviewing litigation and personnel matters. At 8:55 pjn. on a motion of Trustee Zieja, seconded by Trustee DiFelice and carried unanimously, the board came out of executive session and continued working through its work session agenda. At 9:15 p.m. Mayor Zegarelli called the board into special session in order to act on the attached resolutions. The resolutions were duly acted on as noted. At 9:35 p.m. on a motion of Trustee DiFelice, seconded by Trustee Stever, and carried nnanimousry, the special meeting of the Board of Trustees was adjourned. �292 Resolution of the Board of Trusteed of the Village of Sleepy HoDow Authorizing Execution'of Contract with' Acocella C6ntracting, Inc For the Cedar Street Sidewalk Improvement Project Whereas, by prior action the Mayor and Trustees of the Village of Sleepy Hollow have executed a grant agreement with the County of Westchester for Community Development Block Grant (CDBG) funds to undertake certain sidewalk improvements to Cedar Street, and : ,- .•:,-• - ; : ~ v ; . ••-. ; :C- i •'•j*">.''.'. -•-' '' Whereas, subsequently bids from qualified contractors were solicited to undertake said improvements and seven bids were received by the deadline date of August 18," 2003, and Whereas, the bid proposals were duly opened and the low bidder, Acocella Contracting, Inc. of 68 Baylor Road, Scarsdale, New York 10583 was identified as the low bidder and determined to have submitted a responsive bid proposal, complying with all terms and requirements of the bid documents, and ,-.: - . Whereas, said low bid with alternate of one hundred and thirty-four thousand, four hundred and ninety-five dollars ($134,495) was reviewed against the project's estimated cost and determined to be reasonable Now, Therefore, Be It Resolved that, the Village Board herein accepts the bid proposal of Acocella Contracting, Inc. for the Cedar Street sidewalk improvement project at a total price of $134,495 to be funded with $90,000 in CDBG funds and $43,495 in Village capital funds, and Be It Further Resolved, that the Village Board herein authorizes the Mayor to execute a contract for said work, and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by: Trustee DiFelice, Seconded by: Trustee Spota, Vote: Unanimous Date: September 9,2003 Resolution #09/161/03 �I ester Dv.com Andrew J. Sptno County Executive Department of Planning Gemtd E. Mullieaii. AICP . Commissioner August28,2003 I "'.."".;' v ••'--.'•.-"•--•:---• •••>— -.-^-••. •••• •• -,-,.>.-:- - Mr.DwightDouglas - . " . • ' ' '-'.."'. '"". 1'".: '-"-"'"".' Village Administrator " . ' . - . : ' . . -_ - "':'' : '* 1 ".;"'. 28 Beekman Avenue" '•'-'- ~ '••'•" Sl&epyHollow > NcwYorkl0591"i"-- • • . '";' '•['/• V •-"-'•*:'."-": ." , ' _ • • ' Re: V Cedar Street SidewalkImprpverricnt Projectv.. • : .;.....?. - ••-... ., DcarMr. Douglas/ ,-^-: ', = ',. . • ; ^ . : i . - ^ . - , - ---.. , - -J- ._ .- ..: .._-,-. --'_. Enclosed for your review is an analysis of the bids submitted on Monday August 18th, 2003, for the Cedar Street Sidewalk Improvement Project All of the bid proposals received have been checked for mathematical accuracy and the totals shown on the spreadsheet represent correct amounts. . ' - . . The Jow bidder is Acocella Contracting, Inc. at $134,495.00. This contractor has worked successfully on Various other projects of similar scope, which have been funded with Community Development Block Grant Funds. We have found their work to be of high quality and timely executed. We recommend the Village award the bid to Acocella Contracting, Inc. at the next Village Board meeting. Please note that the Village attorney must check the contractor's references and perform the due diligence to verify the bid. Please notify me once the bid has been awarded so mat we can schedule a pre-construction conference. I look forward to working with you in completing this project. I Anthony', Director of planning <gNHousing Cc: Norma Drummond, Assistant Commissioner 432 MkhftclUn Office Building . 148 Martin* Avenue White Plains, ifcw York 10601 Z8/T.0'd T«rf«phonfc$14)995 4400 F»»: (9)4)995*098 . . W«b»w: »«»«*w«!r»err^>» W:2I E00e-c»-cQS �294 I 2 0 - d "TSJIOi I I za^a-d P8:2t EB8e-2B-d3S �295 /\ ?H" I A bid opening for the Cedar Street Sidewalk Replacement took place on Monday, August 18,2003 at 10 am in VillageJffall, 28JBeekman Avenue, Sleepy,Hollow, NY Present: Angela Everett, Village Clerk ; ;- ' : Abraham Zambrano, Village Treasurer':'.,: • • : '3 The following bids were received and opened: N. Picco&Sons • ..-•">; •: Base bid: $165,725.00 : : 154 E. Boston Post Rd. • V "-;-.\'*V Alt, bid: - - 26,250.ba Mamaroneck, NY 10543 ':\ Vfc' '}• * V^C y\ ;;:•:";,$192,140JOO I Acpcella Contracting, Inc. 68GaylorRd. Scarsdale, NY 10583 Bid Bond Enclosed.. .' -\ i:-::. .,>"i -•- Bid Bond Enclosed Base bid: $119,945.00 Alt. bid: 14,550.6b^ . $134,495.00 »&?£•<>?$ Landi Landscaping, Inc. 249 Main St. Eastchester, NY10709 :>: Base bid: $144,695.00 Alt. Bid: 20,90a.06 $165,595.00 Bid Bond Enclosed M&Smasonry & Construction 812 Palisade Ave. Yonkers, NY 10703 Base bid: Alt. bid $188,035.00 35.920.00 $223,955.00 Bid Bond Enclosed WJL Equities Corp. 157 Fisher Ave. Suite 3 Eastchester, NY 10709 Base bid: $146,275.00 Alt. bid: . 23,800.00 $170,075.00 Bid Bond Enclosed I Vernon Hills Contracting 395 N. MacQueston Pkway. M t Vernon, NY 10550 Base bid: Alt. bid: $156,350.00 27.550.00 $193,900.00 Bid Bond Enclosed DaCosta Landscaping Cont Corp. 31 State Street '. Ossining, NY 10562 Bid Bond Enclosed Base bid: Alt Bid: $253.800.00 36310.00 $290,110.00 �296 I Resolution of the Board of Trustees oftheVillage of Sleepy Hollow ;'-".{• .Authorizing Execution : . • • , . " ; G I S Inter-MunicipalAgreement Whereas, the Village of Sleepy Hollow and the County of Westchester are interested in sharing spatial data as contained in existing and planned upgraded GIS data bases, and Whereas, such sharing of information will result in a considerable cost; savings to the two parties ' •; •-?-_") ':} ; •;.-•'?.-' ""-".'-•'•='':•'[ ; ; -- : H : " >•:•'•"'.'' Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Mayor to execute the attached mter-Municipal Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. -] Moved by: Trustee Spota, Second by: Trustee Hart, Vote: Unanimous I Resolution#09/162/03, Date: September 9,2003 I �297 I ug 29 03 02:12p Westchester Counts 914-285-3269 INTER-MUNICIPAL AGREEMENT AGREEMENT, made the 1st day of August 2003 by and between. THE COUNTY OE WESTCHESTER, a municipal corporation of'the State of New York, having an office and place of business in the Michaelian Office Building, 148 Marline Avenue, White Plains, New York 10601, (hereinafter referred to as the "County") - . and I VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue Sleepy Hollow, New York 10591 (hereinafter referred to as the'Municipality") WHEREAS, a major cost associated with the development of a geographic information system ("GIS") program is related to the development and maintenance of its spatial data; and WHEREAS, the reuse and distribution of GIS data created by government agencies provides significant cost saving opportunities to other government programs/entities with limited technical and financial resources; and I WHEREAS, the County and the Municipality are desirous of obtaining the savings associated with sharing of their respective GIS data pursuant to the terms described below. P .l �298 fluc as 03 oa= .,P — - ™ ^-ass-azes NOW, THEREFORE, in consideration of the mutual representations, covenants and agreements herein set forth, the County and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant and agree as follows: FIRST: The Goiiiity agrees to make the following data sets available to the Municipality: Citywide data on CD-ROM to include: • • • 100-scale planimetries Color orthophotography Database design document (ARC/INFO export format) (MrSid format) (MSWord format) The County does not warrant the accuracy of the above data and the Municipality agrees to take the data on an "as is" basis. The Municipality agrees that the data is for internal * use only and may hot be distributed to any third party without the consent of the County. SECOND: The Municipality agrees to make the following data sets available to the County: ViBagewide data on CD-ROM to include, but not limited to: • Digital tax parcel coverage w/SBL (ARC/INFO export format) The Municipality does not warrant the accuracy of the above data and the County agrees to take the data on an "as is" basis. The County agrees that the data is for internal use only and may not be distributed to any third party without the consent of the Municipality. 2 �299 ?Mtf. I „- M 0 3 0E„aP ...«h..«r c — sM-aas-aaea THIRD: Each party agrees that except for the amount, if any, of damage contributed to, caused by or resultingfromthe negligence of the other party, the mdernnifying. party shall defend, indemnify and hold harmless the other party, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising directly or indirectly out 6f the acts or omissions of the indemnifying party. I -... - FOURTH: The term of this Agreement will commence August 1,2003 and terminate July 31, 2008, unless terminated earlier as provided herein. FIFTH: Either party may cancel this Agreement on thirty (30) days written • notice to the other party. . ._ - - * ' SIXTH: This Agreement shall not be enforceable unless signed by the parties and approved by the Office of the County Attorney. SEVENTH: All notices given pursuant to this agreement shall be in writing and effective on mailing. All notices shall be sent by registered ox certified mail, return receipt I requested and mailed to the following addresses: To The County: Norman J. Jacknis CMef Information Officer Michauelian OfficeBuilding, Room 908 148 Marline Avenue While Plains, New York 10601 3 �300 Rug 29 03 02-13P Westchester County 914-^285-3269 P- 4 I With a copy to: Richard Cashman County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 •..-. v. And Sam T. Wear GIS Manager Michaelian Office Building, Room 305 148 Martine Avenue White Plains, New York 10601 To the Municipality: I Dwight Douglas Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 or to such other addresses as may be specified by the parties hereto in writing. EIGHTH: This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and shall supersede all previous negotiations, comments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. NINTH: Each party is solely responsible for any costs it may incur in the development or subsequent sharing of its GIS data. I �•f. " u I ft ^- 301 Rug 29 03.02: 13p Westchester County 314-285-3269 >• p.5 TENTH: Any delegation of duties or assignment of rights under this Agreement, without the prior express written consent of the County, is void. IN WITNESS WHEREOF, the County and the Municipality have executed this Agreement in triplicate: -,:; . •>.:: •....:.:-,- .'A _-. '•••.-••\ COUNTY OF WESTCHESTER By:_ I By-_ (Name and Title) Approved by the Board of Legislators of the County of Westchester by Act No. 199 on 9/9/02. Approved by the Board of Acquisition and Contract of the County of Westchester on the 3rd day of October, 2002. Approved as to form and manner of execution: " I Sr. Assistant County Attorney The County of Westchester r\dit\ima data sharing rev 11-22-02 •--. ».-•. ~. .:-*s^>_-> - v ^ k K v S ^ t ' �3W~ I Resolution of the Board of Trustees AcceptingResignation Crossing Guard Whereas, the Village of Sleepy Hoflow is in receipt of a letter dated August 28,2003 and co-signed by Chief Warrenfromthe Crossing Guard, Spencer Edwards resigning effective August 29th, 2003, Now, Therefore, Be It Resolved that the Mayor and Board of Trustees herein accepts the resignation of Spencer Edwardsfromhis position of School Crossing Guard/Parking Enforcement Officer and authorizes the Village Clerk to so notify the Westchester County Civil Service Department. A H ^ Moved by: Trustee Hart, Seconded by: Trustee Grala, Vote: Unaiiimous Date: September 9,2003 Resolution #09/163/03 I ^^sSai^^^£fea&s.B^ l i^*^S i fe.-^S&^:«i^^^^S^0^^p �303 �PREVIOUS DOCUMENT IN POOR ORIGINAL CONDITION �Meeting Date: 09/09/03 Resolutions: 09/164/03 Be it resolved that the Board of Trustees does hefeby confirm the Mayor's . appointment of Osvaldo Calvi, 94 Ardell Road, Bronxyille, NY 10708 to the part time position of Parking Enforcement Officer at an hourly salary of $11.00 per hour. Said appointment not to exceed 17 Yz hours per week. Moved :Trustee Grala Secorided:Trustee Zieja Vote:unanimous Resolution #: 09/164A/03 I Be it resolved that the Board of Trustees does hereby confirm the Mayor's appointment of Louise Sharrock, 79 College Avenue, Sleepy Hollow, NY to the parttime position of School Crossing Guard at an hourly salary of $11.00 per hour. Said appointment not to exceed 17 Vz hours per week. Moved:Tmstee Grala Seconded:Trustee Zieja Vote:unanimous I �*ce 303 I •*, Resolution of the Board of Trustees Of the Village of Sleepy Hollow Extending Certain Sick Leave Benefits To James Margotta WHEREAS, the Village of Sleepy Hollow Building Inspector, James Margotta, has suffered an ,• illness leaving him unable to perform bis responsibilities for an anticipated two to three month . period and possibly longer, and > .'•':''-':^'j;'l1 :,..; :. WHEREAS, Mr. Margotta has exhausted his accrued sick leave, vacation leave and personal days ^ as of August 27*, 2003, and •>; :• - ^ ;•?. -:k \ -,. ^;. • ; . , .. V;< ...•; \l: I WHEREAS, Mr. Margotta has served the Village in the Building Department for almost twenty • •..>••; years and during that period of service has extended himself on many occasions putting extra hours of work in without recompense and V Whereas, the Mayor and Board_of Trustees would now like to extend sick leave benefits through . the month of September in order to assist Mr. Margotta in his recovery and in recognition of his long years of service and the extra hours of work he has treery provided to the village; NOW THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein advances sick leave benefits to Mr. Margotta through to and including September 30*, 2003 AND, BE IT FURTHER RESOLVED that the Mayor and Board of Trustees extends Mr. Margotta its best wishes for a speedy recovery to full health. Moved by: Trustee Zieja, Seconded by: Trustee Stever, Vote: Unanimous Date: September 9,2003 Resolution #09/165/03 I »,"> %—*t,i?^. "S^Z^-U^L. && ~* - *"•*«:£ •*-*-~sW-* >v *£ ^\^^^^,^^ffi^&k.1^^mdt^£^b^^^^^ �1 » 306 I Meeting Date: 09/09/03 . ; •.'..,••".•- - ; ; / - . . .V •>-.-:.. Resolution #: 09/166/03 ' Resolution of the Board of Trustees of the Village of Sleepy Hollow approving the lease agreement with Onanipoint Facilities Network 2: Whereas, Omnipoint Facilities Netword 2 LLC has proposed a lease agreement with the Village of Sleepy Hollow to permit the installation and maintenance of . equipment and antenna for the operation of its wireless network; and; ;. ; -Whereas, the Village of Sleepy Hollow has determined that the execution of such a leasehold agreement together with the required rental payments and protections therein is in the best interest of the Village and is permitted by law; Now, Therefore, Be it Resolved that the Board of Trustees hereby approves this proposed lease agreement betweenJthe Village of Sleepy Hollow and Omnipoint Facilities Network 2 dated as of the date of the Mayor's signature, with an initial annual rent of $29,250.00, and authorizes the Mayor to execute it on behalf of the Village of Sleepy Hollow. . ' - * t" •» I Moved: Trustee Stever Seconded: Trustee DiFelice Vote: unanimous I �Meeting Date: 09/09/03 Resolution^ 09/167/03. . / . : • - i-k:--':\:-i '•'- \ .-*' ^v: •= • k: v ' Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow approves the hiring of Allison DePaolo, 95 Beekman Avenue, Sleepy Hollow, NY to work up to fifteen hours per week at a rate of $8.50 per hour at the after school program run by the Village's recreation department at the Morse School location. Moved: Trustee DiFelice Seconded: Trustee Spota Vote: unanimous Resolution #: 09/168/03 ; . . . : -^: Be it resolved that the Board of Trustees of the Village of Sleepy Hollow authorizes the payment of a stipend to second and third year CIT's (Counselors in Training) as follows: Allison DePaolo 3 r d year CIT Kristina Jacobsen 2*d year CIT Kathlyn Moore 2"d year CIT Emma Venturini 2ni year CIT Melissa Smutek 2"d year CIT $300.00 $250.00 $250.00 $250.00 $250.00 Moved: Trustee Spota Seconded: Trustee Hart Vote: unanimous �308 Meeting Date: September 9 ,2003 Resolution #: 09/09/03 Be it Resolved that the Board of Trustees, pursuant to the recommendation of the Mayor and Village Treasurer herein approves thefollowinghourly rate increase for Rafael Bencosme effective September 1,2003 • ' Bencosnte:, : j ^ n :rrom: $ 1 0 ^ - h o ^ All other terms of employment as detailed in the November 19*, 2002 letter to remain in full force and effect. . ... t . . . - .. Moved by: Trustee Hart, seconded by: Trustee Grala, Vote: Unanimous Date: September 9,2003 Resolution #09/169/03 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-09-09 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text