https://sleepyhollow.localarchives.org/files/original/235fd671e56e2ba46121430efcd77ba7.pdf a8a45281b31bf91658619e3898d105c4 PDF Text Text 309 f;- i', I Minutes of the Board of Trustees Village of Sleepy Hollow Prior to the regular board meeting, a work session of the Board of Trustees of the Village, of Sleepy Hollow was held on Tuesday, September 16th, 2003 at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hbllow, New York. Present: i Mayor Philip E. Zegarelli Mario DiFelice Don Stever KayGrala Richard Zieja JimHart Richard Spota Trustees Also Present: Dwight H. Douglas, Village Administrator Robert Ponzini, Village Counsel At 7:53 p.m. on a motion of Trustee Hart, seconded by Trustee Stever and carried unanimously, Mayor Zegarelli called the board into executive session to discuss personnel matters. During the executive session the attached resolution was acted on as shown. At 8:12 p.m., on a motion of Trustee Stever, seconded by Trustee Hart and carried unanimously, the board came out of executive session. lly subr DouglasrVillage Administrator I �310 Resolution of the Board of Trustees Approving and Ratifying Employee Termination Whereas, allegations of misconduct by Ms. Theresa Demoret which occurred during the course of her employment with the Village of Sleepy Hollow were brought to the attention of the Mayor, the Village Administrator and the Board of Trustees; and Whereas, on or about September 3, 2003 a due process hearing was held during which Ms. Demoret was provided an opportunity to respond to the allegations against her and present any information she had in her defense; and Whereas, the Mayor has announced his decision to terminate Ms. Demoret's employment with the Village of Sleepy Hollow effective September 17, 2003, Now, Therefore, Be It Resolved that the Board of Trustees herein approves and ratifies the Mayor's decision to terminate the employment of Ms. Demoret and directs the Village Clerk to so notify the Westchester County Civil Service Department. Moved by: Trustee Hart, Seconded by: Trustee Grala, Vote: 7-0 Date: September 16, 2003Resolution #09-184-03 �311 I A regular meeting of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 16, 2003 at 8 pm in Village Hall, 28 Beekmau Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli Mario DiFelice Richard Spota James Hart Donald Stever Richard Zieja Kay Brown Grala Trustees Also Present: Dwight Douglas, Village Administrator Abraham Zambrano, Village Treasurer Robert Ponzini, Village Attorney I Mayor Zegarelli commented that the board met in executive session to discuss personnel and litigation. (Copy of Executive Session minutes attached) Trustee Stever moved to adjourn the executive session and move into the regular meeting, seconded by Trustee Hart and carried. Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. He asked that everyone remain standing for a moment of silence for the second anniversary of September 11 t h and for the passing of Stephen Serina, a local resident. Approval of Minutes Trustee Zieja moved, seconded by Trustee Hart to approve the minutes of July 15,2003, motion carried unanimously. Trustee Grala moved, seconded by Trustee Spota to approve the minutes of August 12, 2003, motion carried unanimously. Trustee Stever moved, seconded by Trustee DiFelice to approve the minutes of September 9, 2003, motion carried unanimously. Public Hearing Trustee Stever read the attached public hearing notice regarding Ichabod's FEIS. I A stenographer recorded the minutes for this hearing and the minutes will be made available to the village. Mayor Zegarelli moved, seconded by Trustee Stever to close the hearing but to keep it open for written comments until noon on September 30,2003, motion carried. Approval of Warrant Trustee Hart moved, seconded by Trustee Zieja to approve the warrant of August 19, 2003 and any vouchers as consolidated in this warrant, subject to the review, approval and signatures of the Mayor and Village Treasurer, motion carried 7-0. 1 �£12 Total of the General fund is S 444,935.38 total of the Water fund is 516,687 79, total of the Capital fund is $64,466.81 and total of the Parking Authority fund is $9,947.23. Trustee Grala moved, seconded by Trustee Spota to approve the warrant of September 16,2003 subject to the review, approval and signatures of the Mayor and Village Treasurer, motion carried 7-0. Total of the General Fund is $206,342.19, total of the Water fund is $28,897.59 and the total of the Capital fund is $61,970.28. Public Comments Mario Belanich commented on resolutions being passed at wcrk sessions. The Mayor commented that there are times when the board needs to do this when there is a time frame involved and cannot wait until the regular meeting. Mr. Belanich commented on the call boxes which are not working, the elevator that is out of service and "Children at Play" signs in the road in the Manors. The Mayor commented that we are checking into the call boxes, the elevator repairs will be done when the parts come in and that we are looking into the matter regarding the signs. Chick Galella commented on a 55 million dollar lawsuit against the village. Village Attorney commented that we cannot discuss lawsuits. Mr. Galella asked about the status of the Auxiliary Police. The Mayor commented that we are working on it. A few years ago the law changed where they cannot carry guns, but we are trying to get them back in full force soon. Mr. Galella suggested that the Sleepy Hollow Police Department be combined with the Town of Mt. Pleasant in order to save money. The Mayor commented that this would need to be studied. Mayor's Report Mayor Zegarelli commented that there was an article in the New York Times recently regarding the newly opened WJCS Community Residence at 49 Hudson Terrace. They have invited us to come to their open house on October 8, 2003 between 4pm-6pm. The Mayor received two shut off notices from Con Edison for 72 Beekman Avenue and one for 85 Cortlandt Street. The Mayor was in receipt of correspondence from Mr. Newland regarding an issue of the requirement of sprinklers for his home on Hudson Street. The Mayor reported that there were several news articles over the summer regarding General Motors site. He received correspondence from Hugh Jones thanking Joe DeFeo and his crew for the great job in Kingsland Point Park. Trustee's Reports Trustee DIFelice read the attached Public Works Report. �° i *- I 313 Trustee Spota reported that the Police Committee meeting was held tonight and several issues were discussed. The Public Safety Committee will meet on Monday September 22 nd in Columbia Hose. He reported that Chief Warren has attended a due process internal investigation seminar and other seminars this week. Trustee Hart reported on several upcoming recreation programs and programs already in session. He commented that the Street Festival will be held on October 11 th with the 5k run .The Haunted Hayride will take place on October 24 th and 25 th . Trustee Grala reported that she and Dwight Douglas met Ken Gentile of the Housing Authority regarding the Margotta Courts playground. i The first Hispanic civic conference was held at the Warner Library. Both villages presented the essential "how to's of being a good citizen with explanations of village services, needs and expectations. Trustee Zieja reported that the Pocantico Hook and Ladder truck is nowr in service. Training and cross training for fire department drivers is taking place. Trustee Zieja reported that we have 6 new members in the Ambulance Corp. Trustee Stever reported that the Waterfront Advisory Council met to discuss the removal of trees at the Legends on County House Road and to evaluate Ichabods Landing. Administrator's Report Dwight Douglas commented that he met with Con Edison's engineering team regarding the replacement of the sidewalk on Cedar Street to be done by Accello Contracting Corp. through a county grant. Con Edison is taking care of the gas line there. We are going to be planting London Plane memorial trees along route 9. I The trees on Depeyster Street after the sidewalk project was completed have died and need to be replaced. Resolutions-Attached Trustee Spota moved, seconded by Trustee Hart to approve to request of Larry Rodrigues to close Valley Street from Depeyster Street to Chestnut Street on September 21, 2003 for their Chilean Festival, subject to working out all the final details, carried. Mayor Zegarelli appointed Freda Bateman of 291 N. Washington Street to the Public Safety Committee. Trustee Hart moved, seconded by Trustee Grata to confirm the Mayor's appointment, carried. s^J--. .*:4 -: , - : j - h . " ; . ;,.J;c..;r.T,1",:i";..;i ,\ /t^tL-tiifi'jw^^J^j^^^^g^ �314 I Old Business-None New Business-None Communications, Petitions & Requests : . Village Clerk read communication from Eulogio Garcia, owner of 180 Cortlandt Street informing the village of their intent to renew his store liquor license. (Copy to Police Chief) There being no further business, Trustee DiFelice moved, seconded by Trustee Zieja to adjourn the meeting, carried. Respectfully submitted, Angela Everett Village Clerk I I 4 �313 I ?iCHK))DLSCHEDULE • A VILLAGE OF SLEEPY HOLLOW NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that a Public Hearing will be held by the Village Board of Trustees of the Village of Sleepy Hollow on Tuesday, September 16, 2003 at 8:00 p.m. in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York regarding the Final Environmental Impact Statement ("FEIS") submitted I by Ginsburg Development, LLC with respect to the proposed development of 5.2 acres of land designated as Section 16, Block 1, Lot 1, located in the southwest corner of Sleepy HollowT, between River Street and the Hudson River. A copy of the FEIS, as submitted on August 19, 2003, is available for viewing at the office of the Village Clerk. " - ."'"'.."'.- All persons having an interest in this matter are invited to attend the hearing arid will be heard. By Order of the Village Board Village of Sleepy Hollow I Angela Everett, Village Clerk . Dated: August 22, 2003 �3ie I AFFIDAVIT OF SERVICE OF POSTING OF PUBLIC NOTICE STATE OF NEW YORK COUNTY OF WESTCHESTER -) )s.s.: ) Kelly A. Simpson, being sworn says: I am not a party to this application, am over 18 years of age and reside in Cross River, New York. On August 27,2003,1 personally posted a true copy of the Notice of Public Hearing annexed hereto as Schedule A regarding the Final Environmental Impact Statement I ("FEIS") submitted by Ginsburg Development, LLC with respect to the proposed development of 5.2 acres of land designated as Section 16, Block 1, Lot 1, located in the southwest corner of Sleepy Hollow, between River Street and the Hudson River, in each of the following places: U.S. Post Office Village of Sleepy Hollow 45 Beekman Avenue Sleepy Hollow, New York 10591 , . Village of Sleepy Hollow Municipal Building 28 Beekman Avenue Sleepy Hollow, New York 10591 The Village Directory Bulletin Board 95 Beekman Avenue Sleepy Hollow, New York 10591 Sworn to before me this 28 th day of August, 2003 Notary Public , USA PRESUTn Notaw PubEc, State of NewTOX ^ ^ No. 01PR6012957 Qualified in Dutchess County ^ S o n Expires Expires September 8.2O0££. Commission Kelly A. oimpson I �317 I AFFIDAVIT OF PUBLICATION from 33ie Journal Neuis STATE OF *OZ YORK COUNTY OF WESTCHcSifcH Northern Area NonhSatem Qssrtog SaktahPIace . Bedford SedfbcdHSs BnarcS? tianer Tfrrhanan " Irf) H M P U ClCTT^tlMj Ccsss Fewer iFafe> ion Hudson PeefcsH r x u u rocgs Pixdys Shcnocock SwbOak StxtbSaiero -'Msptanefc Q l n n ^ l fg\<rk^fi££ -being duty sworn, says that hefeteB the pnncfrai clerk of The Jcwrai News, a newspaper pubfehed in the County of Westchester and Sate of New York, and the nofice of which the annexed is a printed copy, waspupfisbediithe newspaper indicated on the teft and oh «ie dates checked below: Hoge YearJ CoUSpring LatePeeksfcS UatspacEats PumaraYafey PaHEssoD MacttCBR Mount Kiss 8 ? X Afdsiey M O S E y O n MDOSOri Coots Feny n 12 13 1415 28 2D 21 22 23 24 Cental Area 10 PLEASE TAKE NOTICE. r h * Puttie Hear™ wS be held .ttiey»»ge Scurf of Tturtae* ItheVBaj^ofSeepV Kotow : Tuesday/ Septsndw 16^ X • &«) j a n - m the Muno BuftSng. -28 -Bedran A w « BuftSng.2 Sleepy HoBow. Hwr York oartfnQ the Fini awwf^w t i l hmamA SMaMMI ( T f 9 tutmBaJ bv'Giwtart, Dn opnaoC U £ » « « . w e e * * file proposed Jmbpniwit SJ acres of lend donnaied Secfioo 15. Bta* 1. t o l l . :caled in tte soutfiiMst ccr of Sleepr- Holow. U f " Bmr Strew and;*e Hud ;R*er- A cow </ * * FBS'sutxriaed on Aigbet 19, 21 • s wiilMf fcr'w*9« otSc«of»eV«i»«a«rt- - GUJUUUBCh Sicked Lriwliiuul MjHjumi. 30 31 • W A G E OF SLEEPY H0U.CH HOTKX:0F JUBUCHEAMK Pact Chester Potsbase Hanson Haasaate 16 17 18 r&svgs on rwcson Area • A6 perannt tamfmfm :in tS» raaAf *re •rriwl k 1 lend Sie h a n g « • ta * • « MoontVBftsn NetrAochele Pdtxss 0»wd:Au»rflg.aw3 t o before m e BocfcfanriArea SoSem Bfcswet Congess rCSy Ctangenssg Paisadss Peart r&«r • PlCSSDOEEI Spaas Sf^V&tey SttnyPoES Thefe Ten*aasCo»e Vafe^CoGags ^HfcstlViWi^'jBaK' VMessNyack Westchester County MARY A. DEMANE Notary Public, State of New York No. 4830671 I Qualified in Westchester County Commission Expires July 31,2005 �318 Resolution of the Board of Trustees of the Village of Sleepy Hollow Establishing October 15th as Arbor Day In the Village of Sleepy Hollow Now, Therefore, Be It Resolved that, the Mayor and Board of Trustees, in recognition of the high value placed on the health and vitality of trees within the Village of Sleepy Hollow, herein declares October 15th, 2003 to be Arbor Day in the village and further takes note of a planned tree planting ceremony to take place in Kingsland Point Park at 8 a.m. on that day. Moved T r u s t e e D i F e l i c e Date: Q/ifi/fn Resolution* "9/170/03 Second: T r u s t e e Spota Vote: 7-n �/<\- MeetingDate: 0 9 / 1 6 / 0 3 Resolution*: 09/171/03 Resolutions of the Board to Trustees of the Village of Sleepy Hollow to Amend the Total Taxable Valuation for the Non-Homestead Portion of the Tax Roll, the total amount cf the General Fund budget, Homestead and Non-Homestead tax rates and the total amount of the Tax Warrant for fiscal year 2003-2004 . Be it resolved, that forflie2003-2004 fiscal year, the Board of Trustees of the Village of Sleepy Hollow maintains the Total Taxable Assessed Valuation for the Homestead portion of the tax roll at $187,574,915 and amends The Total Taxable Assessed Valuation for the Non-Homestead Portion of the tax roll from $56,101,942 to $55,669,013. Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby amends the Homestead tax rate from $20.8714 to $20.8710 per thousand and the NonHomestead rate from $34.8311 to $34.5016 to reflect the reduction in the NonHomestead Portion of the tax roll, and Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow amends the total amount of the Tax Warrant for Fiscal Year 2003-2004 from $5,869,050 to $5,835,550, and Be it resolved, that for the Board of Trustees of the Village of Sleepy Hollow amends the total amount of the General Fund revenues for the fiscal year 2003-2004 from $10,059,600 to $10,026,100 to reflect the reduction in the Non-Homestead Portion of ;he tax roll, and Be it Further resolved that the General fund expense budget contingency line is reduced from $316,500 to $283,000 and Be it further resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Mayor to sign the amended Tax Warrant and that the same be presented to the Treasurer and Tax Collector with the amended Assessment Roil. Moved:Trustee Spota SecoDded?' r u s t e e H a r t Vote: �320 R-3 I Date: 09/16/03 Resolution #: 0 9 / 1 7 2 / 0 3 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Budget Transfers for Fiscal Year Ending May 31,2003 Whereas, as part of the year end process and in compliance with Generally Accepted Accounting Principals, the Treasurer's office of the Village of Sleepy Hollow recommends the reallocation of funds for Fiscal Year Ending May 31, 2003, Now, Therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasure to make the budget adjustments detailed in the attached schedule. Trustee Moved by: Trustee Hart- „ • •• • Grala , Seconded by: • 4 , Vote: 7-0 I I s=fc*3i �321 U- O I a ci. o co O CO (O H -H •* o o "J en o en (T> T f CO LO CO CD CO LO *-* e s o s n o m co o .. 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Whereas, Village of Sleepy Hollow, herein called the "Municipality", after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that certain work, as described in its application and attachments, herein called the "Project", is desirable, is in the public interest, and is required in order to implement the Project; and WHEREAS, Article 56 of the Environmental Conservation Law authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith: NOW, THEREFORE, BE IT RESOLVED BY Board of Trustees, 1. That Philip E. Zegarelli, Mayor, or such person's successor in office, is the representative authorized to act in behalf of the Municipality's governing body in all matters related to State assistance under ECL Article 56, Title 3. The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality's governing body in all matters related to the Project and to State assistance; 2. That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project's field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation; 3. That one (1) certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation together with the Application for State Assistance Payments; 4. That this Resolution take effect immediately. Moved by: Trustee G r a l a Seconded by: Trustee Z i e Ja Vote: �338 I Clean Water/Clean Air Bond Act for Peconic Estuary and South Shore Estuary Reserve Management Plans Water Quality Improvement Projects Performance Partnership Grant Safe Drinking Water Act for NYC Watershed Protection Environmental Protection Fund Long Island Sound Restoration Act Application for State Assistance Payments • Municipal Wastewater Treatment • Aquatic Habitat Restoration Nonagricultural Nonpoint Source Abatement and Control CSO - Phase I Long Term Control Plans MS4 - Phase II Stormwater Implementation George E. Pataki, Governor, State of New York Erin M. Crotty, Commissioner of Environmental Conservation Randy A. Daniels, Secretary of State Nathan Rodgers, Commissioner of Agricaltare and Markets July 2003 I Application Deadline is September 30, 2003 Application deadline for CSO Phase I Long Term Control Plans is 12/31/03 -.^ut-j^i^^^m �M '> w vP \. 339 IMPORTANT UPDATES a Funding Sources: i The Peconic Estuary and South Shore Estuary Reserve management plan area is the only area with funding remaining under the Clean Water/Clean Air Bond Act Title 3, 56-0303 for Water Quality Improvement Projects (WQIP) to implement management programs, plans and projects. i There are some differences in eligibility requirements for the various programs. In submitting an application, note carefully the differences in cost share rates and eligibility of various activities. Complete the parts of the application that correspond to the funding source you are applying for. i There are a several new funding sources this year. See list of funding sources on the following page. a Application Process: i Applicants requesting EPF funds for Stormwater Phase II Permit Implementation or for Hudson River Estuary Phase I Long Term Control Plans for CSOs must provide a list of cooperating municipalities, SPDES permitees and/or MS4s and signed letters of intent from each of them. If funded, applicants must get a signed commitment from each participating MS4 that it will deliver its share of the outputs in the contract workplan. i The application deadline for projects requesting EPF funds for the Hudson River Estuary Phase I Long Term Control Plans for CSOs is December 31,2003. i Applicationsfromprevious years will not be carried over. You must submit a new application on the WQIP 2003 Application Form to be considered for funding under any of the funding sources listed on the following page. i A separate call for projects will be issued for agricultural nonpoint source projects in September 2003. �340 l Funding Sources for 2003 Peconic Estuary and South Shore Estuary Reserve Clean Water/Clean Air Bond Act funds available $ 10 Million Peconic Estuary Environmental Protection Funds (EPF) available Statewide Nonpoint Source $65,000 The budget enacted by the Legislature for State Fiscal Year 2003-04 includes $10.1 million in Environmental Protection Fund (EPF) funding for both agricultural and nonagricultural nonpoint source abatement and control projects. A separate call for projects will be issued for agricultural nonpoint source projects in September 2003. Approximately $1.0 million will be available for projects from the federal Performance Partnership Grant (PPG) fund in 2003-2004. Municipal Separate Storm Sewer Systems (MS4s) Phase II Stormwater Permit Implementation The $3.4 million that has been set aside from previous years= Environmental Protection Fund (EPF) funding is available to assist regulated Municipal Separate Storm Sewer Systems (MS4s) in implementing Stormwater Phase II General Permit requirements. Additional fundsfromthis year=s EPF for non-agricultural nonpoint source abatement and control may also be made available for Stormwater Phase II Implementation. Hudson River Estuary Phase I Long Term Control Plan for Combined Sewer Overflows (CSOs) The $2 million had been set aside from previous year=s Environmental Protection Fund (EPF) funding for the Hudson River Estuary. These funds are intended for the development of Phase I Long Term Control Plans for Combined Sewer Overflows (CSOs). I New York City Watershed For federal fiscal year (FFY) 2003, $5.4 million will be available from the Federal Safe Drinking Water Act=s (SDWA) NYC Watershed Protection Program Grant (SDWA Grant) to fund projects. In addition, projects may be funded from the enacted state budget for State Fiscal Year 2003-04 which includes about $2 million for implementing programs in the New York City Watershed. Long Island Sound Approximately $1.8 million from the Long Island Sound Restoration Act (LISRA) will be available for sewage treatment plants, nonpoint source and aquatic habitat restoration projects consistent with the Long Island Sound Comprehensive Conservation Management Plan (CCMP). Onondaga Lake State Fiscal Year 2003 - 2004 enacted budget includes $10 million for services and expenses of certain Water Quality Improvement Projects in the same manner as set forth in paragraph d of subsection 1 of section 56-0303 of the Environmental Conservation Law (ECU). Additional state andfederalfunds may become available in State Fiscal Year 03-04 or in Federal Fiscal Year '0 If so, thesefunds may be used to fund projects received in this solicitation. Eligibility requirements differ slightlyfor the various programs. Applications will be considered for everyfunding sourcefor which they are eligible. I 3 �yi-.r 341 Application for State Assistance Payments for SFY 2003-2004 Clean Water/Clean Air Bond Act Environmental Protection Fund (EPF) State-EPA Performance Partnership Grant (PPG) Long Island Sound Restoration Act (LISRA) Safe Drinking Water Act for NYC Watershed (SDWA) Use this application to apply for state assistance payments under any of the following funding sources: y Bond Act funding for Peconic Estuary and South Shore Estuary Reserve y EPF for the Peconic Estuary y EPF/PPG for Non-agricultural Nonpoint Source Abatement and Control Act y EPF for Hudson River Estuary Phase I Long Term Control Plan y EPF Assistance to Regulated MS4s for Stormwater Phase II Implementation y NYC Watershed Protection Program Grant of Safe Drinking Water Act y Long Island Sound Restoration Separate application forms for agricultural nonpoint source abatement and control projects are available from the Department of Agriculture and Markets in September 2003 for use by County Soil and Water Conservation Districts (SWCDs). Instructions for Completing P a r t s A-E Part A.-Applicant Information 1. Project Applicant: Under the Bond Act the applicant must be a municipality, as defined in Appendix 1 of the enclosed 2003 Information for Applicants or a Soil and Water Conservation District, as formed pursuant to Section 5 of the Soil and Water Conservation Districts Law. Also see the definition of eligible applicants for the Phase l Long Term Control Plan Projects, Stormwater Phase II Six Minimum Control Measure Implementation Program, NYC Watershed SDWA Grant and the EPF for Peconic funding source. 2. Federal ID Number: Provide the municipal federal identification number. 3-6.Proiect Applicant=s Address and Contact Person, Telephone, and Address: Provide the mailing address of the applicant (No. 3). For the contact person (Nos. 4 - 6), provide the name, telephone number, and address of the municipal representative whom you want to be notified about the status of the application. It=s important to provide a contact person who will be responsible for taking the necessary next steps if you receive an award letter. 4 �342 I Part B.- General Project Information 1. Project Name: Provide a brief working name and description for your project. 2. Project Location: Identify the project location by providing the county(ies) and zip code(s). Attach an original or copy of a USGS Topographical 7.5 Minute Quadrangle Map or a DOT Planimetric map with detailed project location information. Provide the latitude and longitude for the approximate center of the project area. Include the hydrologic unit code (HUC) for the area in which the project is located (see Appendix 1,2003 Information for Applicants for a definition of HUC). This information will be used to more exactly determine a project=s location(s) and relationship to other activities within a given watershed. Also attach an 8 2 x 11 map to scale identifying the project location; this map will be distributed to review teams with the application. For Stormwater Phase II Implementation and Hudson River Estuary Phase I Long Term Control Plan projects, indicate Multiple municipalities/SPDES Permittees/MS4s and the county(ies) in which they are located. 3. Funding Source: Check the box(es) that indicates for which funding source you are applying. For some funding sources more than one type of project is eligible. If applicable, check a project type under the appropriate funding source as well. I ' 4. Clean Water State Revolving Loan Fund: Projects listed on the Clean Water State Revolving Fund (CWSRF) Intended Use Plan (IUP) may be eligible for both short and long-term loans under the CWSRF. The following types of projects are eligible for listing on the IUP: $ Wastewater treatment improvement; $ Nonagricultural nonpoint source; $ Aquatic habitat restoration projects located in National Estuary Program areas (A description of National Estuary Program areas is provided in Appendix 1 of the enclosed 2003 Information for Applicants); and $ Municipal Separate Storm Sewer System Phase II Stormwater Implementation. If the project is listed on the IUP, provide the CWSRF project number and whether the applicant has, or will, apply for short or long-term loans. Information on the CWSRF program and assistance on how to list a project on the IUP may be obtained by calling the Environmental Facilities Corporations toll-free information line (800) 8829721 (within NYS only) or (518) 402-7433 or on the web at www, nysefc.org. Part C - Project Timing and Costs 1 -2. Schedule: Provide the proposed starting date and the estimated completion date of the project. 3-5. | I • Project Cost: Complete Part G or G2, the Project Budget and Funding Sources section, BEFORE completing this section. The dollar amounts for questions 3-5 wfll be the same as those entered in Part G or G2. 5 �NOTE: The local match requirements for each type of project are outlined in the enclosed 2003 Information for Applicants. Part D - Project Summary Provide a brief summary statement that describes the proposed project. Part E - Certification The applicant must certify the information contained in this application is true to the best of his or her knowledge and belief. Instructions for Completing Parts F and H-L For each question, responses should fit into the allotted space. Do not attach additional sheets except where specificaliy stated it is allowed. If a question is not applicable to your project, use N/A. For salt storage facilitiesBPart F: Include the dimensions of the building, the maximum salt/sand storage capacity in tons, and the estimated total annual salt and abrasives in tons to be used at the facility. In addition, if the proposed building is intended for other wintertime uses, such as the storage of equipment or DPW offices, that are not related to deieer storage or loading operations, please provide the approximate percentage of the building floor area dedicated to such other uses. For Stormwater Phase II Implementation projects use Part F2 instead of Part F. For Phase I Long Term Control Plan projects use Part F3 instead of Part F. Instructions for Completing Part G - Project Budget and Funding Sources Project Budget $ Fill in the project budget chart, estimating costs for each expenditure category that is eligible for funding._The total project cost may not exceed the authorized amount considered in the applicant=s bond resolution or ordinance or State Comptrollers approval where applicable. In cases where the proposed project includes several components and/or involves work in multiple ' locations, use copies of the budget sheet to provide a budget breakdown for each component or location where wrork will be performed. $ For Stormwater Phase II Implementation projects use Part G2 instead of Part G. $ For Phase I Long Term Control Plan projects use Part G2 instead of Part G. Funding Sources 6 �344 I $ It is necessary for all applicants to show all sources of long-term funding for each project/component (e.g., municipal contributions, grants, loans, etc.). NOTE: While a project might be partially funded from other state or federal grant programs, the Bond Act/EPF/PPG prohibits using other state or federal grant dollars received for the project for the local match of the project. The LISRA prohibits the use of federal dollars for the local match. If you intend to apply, have applied, or have received a commitment for other supplemental or alternative grants and loans (e.g., U.S. Department of Agriculture Rural Development grant and/or loan, U.S. Housing and Development (HUD) grant, Clean Water SRF long-term loan; Environmental Protection Fund (EPF) grants from Departments of State or Agriculture & Markets, etc.), please indicate the name of the funding source, the status of funding using the codes provided, and the amount of these funds. I I 7 �345 Submittal of Applications To be considered for Bond Act/EPF/PPG/SDWA/LISRA funds you must submit: 9 A cover letter requesting Bond Act/EPF/PPG/SDWA/LSRA funding on letterhead of the Municipality or Soil and Water Conservation District or other eligible applicant. 9 One single-sided, unbound original application form which has been endorsed by the individual authorized to do so. The application must include the following. $ 8 2 x 1 1 map to scale identifying your project location. $ original or copy of a USGS 7.5* Quadrangle Map, DOT Planimelric Map or DOT 7.5' Quadrangle Map with detailed project location information. $ Copy of an enforcement instrument, if applicable. $ One page Waterbody Data Sheet from DEC=s Priority Waterbodies List, if applicable. $ Letters of intent from cooperating municipalities, SPDES permittees and MS4s, if applicable (Phase I Long Term Control Plan for CSOs and MS4 Stormwater Phase II Implementation projects) 9 Fourteen (14) copies of all materials listed above EXCEPT for the USGS and/or DOT maps, enforcement instrument and letters of intent. It is suggested that you provide two (2) courtesy copies to the appropriate Regional Division of Water staff as listed on the back of this application form. Send application package to: Water Quality Improvement Projects NYS Department of Environmental Conservation Division of Water, 4th Floor 625 Broadway Albany, N.Y. 12233- 3500 For assistance with applications, contact: DEC Regional Office, Division of Water or Fish, Wildlife and Marine Resources staff (See back cover for map with contact names and phone numbers) To obtain a copy of the CWSRFIUP Project Listing Form, contact: Environmental Facility Corporation at 518- 402-7433 or toll free (in New York State) at 800-882-9721 For additional copies of this application form or the 2003 Information for Applicants package, contact: Water Quality Improvement Projects (518) 402-9342 APPLICATION MUST BE POST MARKED BY September 30,2003 Phase I Long Term Control Plan Project Applications must be postmarked by December 31,2003 Please Note: Dne to security concerns, we are unable to accept hand-delivered applications. No Facsimile appMcation will be accepted. 8 �i: 346 : t I Helpful Suggestions from Project Reviewers and Staff Who Distribute the Applications ATake the time to meet with DEC regional staff from Water or Fish. Wildlife and Marine Resources programs to discuss your project and application. They want to work with you to get the best possible projects submitted for funding and can answer questions you may have. AWhen your application is complete, provide two (2) courtesy copies to the appropriate Regional Division of Water staff A Do not send spiral bound copies of your application. We remove the covers anyway in order to add a tracking label to the application=s first page. By stapling each copy together with thefirstpage on top, you save us a lot of time. Do not staple the original. ADo not send any information that is not specifically requested. Unsolicited material will be removedfromthe application prior to scoring and thrown out. I A Do^oisendjhgtos. Send us your photos after your project has been selected for funding. I �I . ! •-. 347 I WATER QUALITY IMPROVEMENT PROJECTS APPLICATION FOR STATE ASSISTANCE PAYMENTS FOR SFY 2003/04 Part A - Applicant Information 1. Applicant Municipality: • City • Town X Village D Other (specify) of: Sleepy Hollow 5. Contact Person: Dwight Douglas, Village Administrator (Municipal representative to be notified on status of application). 2. Applicant Federal ID Number 3. Applicant Mailing Address: (no. & street) 28 Beekman Ave. 6. Phone:(914) 3665100 Fas:( 914 16315880 7. Contact Mailing Address (if differentfromapplicant): (no. & street) (city)Village of Sleepy Hollow, NY (zip) 10591 I (city). . (state) (zip) 4. Applicants Chief Executive OfDcier _Philip Zegarelli, Mayor Part B - General Project Information 1. Project Name: Outfall Locator, Sampling, and Construction Site Inspection Project 2. Project Location(s) And Zip Codes: Multiple X municipalities DSPDES permittees X MS4s in County(ies) of Westchester • City D Town X Villages of Sleepy Hollow, Larchmont, Tuckahoe, Elmsford, Hastings on Hudson, Port Chester, and Pelham Manor, County of: Westchester HCily DTown D Village oftPeekskill County of: Westchester Zip Code(s):1059!,l 0538,10707,10523,13076,10573,10803,10566,10528 USGS7J'QuadMap(orcopy)Aaachcd O I Latitude and Longitude :40.9001 (North) to73.9009(West) Hydrologjc Unit Code (HUC): 01100007 3. Funding Source Category select one or more of the following eight (8) funding sources and project type, if applicable: D Bond Act funding for Peconic Estuary and South Shore Estuary Reserve 9 Wastewater Treatment Improvement 9 Non-Ag NPS Abatement and Control 9 Agricultural NPS Abatement and Control 9 Aquatic Habitat Restoration 9 Stormwaler Phase II ~:-,t«U^-;fc,fex«S �348 I D EPF for the Peconic Estuary 9 Wastewater Treatment Improvement 9 Nonpoint Source Abatement and Control 9 Shellfish Restoration 9 Aquatic Habitat Restoration 9 Assessment and Planning 9 Outreach and Education 9 Stormwater Phase 113. Funding Source Category (continued) D EPF/PPO for Non-agricultural Nonpoint Source Abatement and Control D EPF for Hudson River Estuary Phase 1 Long Term Control Plan for CSOs X EPF Assistance to Regulated MS4s for Stormwater Phase II Implementation I D NYC Watershed Protection Program Grant of Safe Drinking Water Act (SDWA) 9 Nonpoint Source Abatement and Control (demonstration projects only) 9 Aquatic Habitat Restoration (demonstration projects only) 9 Assessment and Planning 9 Outreach and Education 9 Stormwater Phase II D Long Island Sound Restoration Act (LISRA) 9 Wastewater Treatment Improvement 9 Nonpoint Source Abatement and Control 9 Aquatic Habitat Restoration 9 Stormwater Phase II D Onondaga Lake 9 Wastewater Treatment Improvement 4. Existing Clean Water State Revolving Loan Appl icant has or will apply for a short term loan? N _x Applicant has or will apply for a long term loan? N x Y Y _- Loan Fund Project Number Loan Fund Project Number P a r t C - P r o j e c t Timing And Costs 1. Proposed Start Date: Oct 1,2003 2. Expected Completion Date: Sept, 30.2005 ". A NOTE: The dollar amounts you enterforquestions 3-5 should be the same as those entered on Part G or G2, Funding Sources of this application form. 3 . State Foods Requested S 100.000 4. Local Match $ 100.000 «^ Total Project Costs A .* $ 200.000 Slate Funds Requested for Wastewater Treatment Improvement Projects May Not Exceed 85% of the Total Construction Costs I �\SP<; Part D - Project Summary 349 . "" • - Provide a brief summary statement (1-2 sentences ) that describes the following1: Y the name and value2 of the affected waterbody (ies) Y the water quality and/or aquatic habitat impairment (i.e., fish consumption advisories, beach closures, habitat impairment from land use and hardening of shorelines, etc.) Y the name of the priority pollutant(s) or disturbances) causing the impairments y the source(s) of priority pollutants or disturbances causing the impairment y what will be constructed/ implemented Y the expected environmental benefit Y the number of participating entities for projects covering multiple jurisdictions The affected waterbodies include the Byram, Hudson, Sawmill, Hutchinson, Mamaroneck and Bronx Rivers and Long Island Sound. The Saw Mill River in the lower Hudson Basis, the Bronx, Hutchinson, and Mamaroneck Rivers and the Larchmont, Milton, Port Chester, and Mamaroneck Harbors, are listed on the State's 2002 Section 303(d) List for High Priority for TMDL Development by NYSDEC The pollutants are floatables, oxygen demand, oil/grease, pathogens, silt/sediment, and nutrients. The sources are urban/storm runoff and municipal/industrial. The Lower Hudson Basin is on the State's 2002 Section 303(d) List for fish consumption advisories. The pollutants are PCB's and cadmium and the source is contaminated sediment The Saw Mill River is also on the same List due to chlordane in contaminated sediment as well as Larchmont, Mamaroneck, Port Chester, and Milton Harbors for PCB's from migratory species. The Project will locate and map the existing outfalls is the geographic jurisdictions contributing pollutants to the affected waterbodies. It will train municipal officials in proper sampling of discharge from the outfalls in order to identify pollutants and investigate sources for elimination. It will train municipal officials in proper inspection methods for redaction and elimination of pollnted runoff from construction sites as well as proper review of STORMWATER MANAGEMENT PLANS to assure control of sediment and erosion from construction sites. The expected environmental benefit is a detection and reduction of pollnted rvnoff front illicit discharges to the municipal stormwater system. This will result in a redaction of pollutants to the affected waterbodies and an improvement in water quality. It is anticipated that a minimum of eight and as many as twelve municipalities will participate in this Project �350 {'• • I Part E - Certification I hereby affirm under penalty of perjury that information provided on this form and attached statements and exhibits istrfl is to the best of my knowledge and belief. False statements made herein are punishable as a Class A misdemeanor purs' to Section 210.45 of the Penal Law. (title) Mayor of (entity)Village of Sleepy Hollow (date) (signature) (print name) Philip Zegarelli 1 Exag^te The City ofKingsJon win cxaistruct a wastewater |gTare^ a tidal tributary of the Hudson River. The project wiflredacctbsanpent of palhogea-ladffl nursery for many species of fish. 2 Forastate-<fcsigiatedwcliand.i»ovidethedcsigiaUiocanMber. For sortace water, dead ilx classified best nsc (Le^hi^caMlitvdriiatiDg water. AeflfiA waters,, cnotaclrccreatkx^troitt or trout propagation waters, cfeX^ wells. For agnatic habtot provide tbe nanre of specific fish and wildlife species and how they conldn» the habitat (Lc^swwcini^onrscry.m I �351 I Part F - Project Details Describe the location of the project3 (street address, proximity to the affected waterbody, and identifiable landmarks), what will be constructed to improve water quality4 or restore aquatic habitats (include dimensions, specifications, etc.), and the approved Best Management Practices (BMPs) and/or Best Available Technologies to be used. For point source projects involving distinct components or multiple locations, name each and describe each phase or component separately. For nonpoint source and aquatic habitat restoration projects covering separate waterbodies or watersheds, fill out a separate application form for each. I I For point source projects, provide the Ioaction(s) of the discharges). For salt storage facility, include the dimensions of the building, the maximum salt/sand storage capacity in tons, the estimated total annual salt and abrasives in tons to be used at that facility. If the proposed building is intended for other wintertime uses, provide the approxiinate percentage of fkx* area dedicated to such other uses. Example: The project site is 2.1 acres on whkh 1.75 acres of tidal marsh will berestoredby removing 25,000 cubic yards of dredge spoil and planted with Spartina altermflora - 3 per square foot) �352 Part F2. Project Details for Stormwater Phase JI Implementation Projects 1. Cooperating MS4s: number of traditional (counties, cities, towns, villages) number of non-traditional (school districts and all others) List names of traditionals: List names of non-traditionals: Village of Sleepy Hollow Village of Larchmont Village of Tuckahoe Village of Elmsford Village of Hastings oh Hudson Village of Port Chester Village of Pelham Manor Village of Rye Brook CityofPeekskill Town/Village of Harrison I I ^^••sr-i1-;^'^^ �353 2. Attach a signed letter of intent from each cooperating MS4: Cooperating MS4 Letter of Intent MS4 Name: Stormvvater Contact: Located in County of: General Permit # Mailing Address: Telephone Number Fax # The above listed MS4 affirms that it is cooperating in the application for EPF assistance for Stormwater Phase II Implementation being made by (applicant name) and fully intends to sign a legal commitment that it will deliver its share of the outputs in the contract workplan, should the project proposal be funded. This legal commitment must be in place by the time a contract with the state is executed. Signature: Date: ____________ Title: 3. Priority Pollutants: Check which priority pollutants the project targets and whether the pollutant is a major or minor one (see Appendix 2 of Updated Information for Applicants) H pathogens X major H nutrients D minor H silt and sediment • other D phosphorus D other 4. High Priority Activities: check which high priority activities are included in the project: • One comprehensive public education and outreach program benefitting all MS4s who are party to the application. D One comprehensive public involvement/participation program benefitting all MS4s who are party to the application • Commitment to develop and implement an onsite wastewater treatment system maintenance program throughout regulated MS4 areas (must include system inspection at a frequency adequate to ascertain whether onsite systems are failing). D Commitment to develop and implement a Sanitary Sewer Overflow (SSO) track down program. S Review and enforce land use and development regulations, as applicable to enforcing the Statewide Construction Permit, for activities that disturb one or more acres as denned in the statewide Construction PermiL E Perform regular inspections of construction sites. E Review and enforce land use and development regulations, as applicable to enforcing the Statewide Construction Permit, for post construction requirements of the general statewide construction permit. D Identify and prioritize all stormwater retrofitting projects that would mitigate, abate or eliminate existing stormwater problems. D Enact and enforce land use and development regulations which establish set backs andriparianbuffer zenes. D Adopt a Floodplain Management Plan, in accordance with National Flood Insurance Program (NFIP) guidelines, within NFIP participating communities. D Incorporate watershed management into local watershed plans tor both new and existing development. D Develop and implement one comprehensive program across all MS4s (e.g-, conduct a coordinated program for long term maintenance of stormwater systems, or institute a regional program to share equipment such as street sweepers, catch basin vacuum trucks and hydroseeders between the involved MS4s). D Make improvement at MS4 facilities (e.g^ DPW yards) to eliminate stormwater pollution. D None �= 354 I 5. High Priority Approaches: check off which approaches are included in the proposal, if any. D Adoption of funding mechanisms, such as Stormwater Management Districts or municipality-wide stormwater permit fee. D Intermunicipal cooperation: S Priority will be givenWhere counties, cities, towns and villages include implementation of SWMPs through Intermunicipal Cooperation for Comprehensive Planning Agreements as defined under GML 119u. General City Law Section 20, Town Law Section 284 and Village Law Section 7-741. S Priority will be given where county, city, town, and village MS4s have included school districts and other non-traditional MS4s in their SWMP 6. Narrative Description: Briefly (one or two sentences) describe each component of the project proposal, including the minimum control measure(s) implemented, which cooperating MS4s are participating, the activities taking place, water quality improvement expected and uses of the resource protected or restored. PARTI The project will obtain from all cooperating municipalities existing information about outfall locations from either currently available maps or field work by municipal officials to locate and identify existing outfall locations. The assistance of Westchester County GIS staff will be utilized to develop an RFP for a qualified engineering firm to prepare digitzed maps in appropriate electronic format to be consistent with the County wide GIS program as well as prepare individual maps for each cooperating murikipality. A common pro! for sampling, testing, and recording the data about discharges will be developed with the assistance of a qualified expert in the water quality field. Baseline data about water quality and priority pollutants of concern will be developed. Significant variations from baseline data will be investigated. This part of the project will implement Minimum Control Measure 3. Illicit Discharge Detection and Elimination. All cooperating MS4's have agreed to participate. A reduction in polluted runoff due to illicit discharges is anticipatedPART2 A training program for municipal officials for proper preparation and review of STORMWATER MANAGEMENT PLANS will be developed by a qualified expert in the field. A training program for municipal officials for proper inspection of construction sites will also be prepared. Classes for municipal officials in both these categories will be conducted at locations convenient to the cooperating municipalities and attendance for officials will be mandatory. A follow up program conducted on a construction site for all participants will be part of the mandatory training. This part of the project will implement Minimum Control Measure 4. Construction Site Runoff Control. A reduction in the amount of sediment in stormwater runoff from construction sites is expected. 1 �355 I Part F3. Hudson River Estuary Phase I Long Term Control Plans 1. Cooperating Municipalities and SPDES Permittees List names of cooperating municipalities and SPDES permittees: I I Attach Additional Sheet if Necessary �356 2. Attach signed letter of inteut from each cooperating entity: I Cooperating Municipality of SPDES Permit Holder Letter of Intent Municipality or Permitee Name: Contact: Permit # Mailing Address: Telephone Number Fax # The above listed entity affirms that it is cooperating in the application for EPF assistance for Hudson River Estuary Phase I Long Term Control Plan being made by (applicant name) ;; and fully intends to sign a legal commitment that it will deliver its share of the outputs in the contract wovkplan, should the project proposal be funded. This legal commitment must be in place by the time a contract with the state is executed. Signature: ; Date: i Title: 3. Proposed Activities: Check off activities that are included ion the proposal. • D D D • Public Participation Plan Combined Sewer System (CSS) Characterization Monitoring and Modeling Plan CSS Characterization Monitoring and Modeling Results CSO Controls Evaluation and Cost Performance Curves CSO Control Alternatives Identification 4. Narrative Description: Briefly (using one or two sentences for each component of the proposal) describe the activities to be undertaken, by whom and with what deliverables. I �d£ 4. 357 ~1 3"H s pre ect ,4.s s= 5 < o c cei n 03 o 3 a. i? =J > V. < •a dingc from anc n. 3 <TO g d & « g Oo | ^ t=? 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"O O "O — sr re Ml • o •t te O B 3 III O o s •a n n> 3 IMS- if B O H s o ED v S! a. o a* O et below. geographic i 3 pi<T3 c/i © €-•• ® * >n Inc I "%&=• 1$ ii 3 £-:•*• •o "'X\ o3 ^.•'""i'^ «» ^w ^ ^ t w t/3 ^fl £A \fj Xri xfj xtt |6» W 3 t^ 6= o s 2 8 3 < m £ vx<> cr 6. ! / f s " - : * ^ ^ ^ - ; &jk^^i^fr*s&y& •^^*&^JiSKi*!sieS^ sS^S<t �®3 *a s? • 3 O 3" — 0 _ 3 " O to O .— 3 H o c- o 3 rl-" O s: <: 5T "• 2 <- wa « T3 § O" 6 & •^» >2> SI ^ * O C 3 63 3 O- ^ 3 W 3* Eft o 3 O 3 o 5 P> frS. c/i 5 - 0 » 0 3 3 o 3 8 00 Q.EJ- O 3 O 3 < 2 » 3 n «* » — a-o° st 03.3 a OB to "O Sf 3 1 - o 3 CD on era to a 3 £e O 3 to OT TO — ft < e- £?« TjS tt)f» « 8 a s.i E. a n0 >v o sO 0 3 O CO o O n O 3 f» te r* « n 0 §' S1 5 1 -1 §!!! a au T E?l 3 «B*5P o 2 p> 3 « o •-^ 0 CTP 3 v> •a O P.O « i « o E c 5" H o • o itu g -o -° ^ a. w I s «j 3 o re 3 o 2 ~ fee 6» Tl V» &9 «^ I. s • ** SO Eft = O C f? T3 •Tl c 3 o a. re o UQ A e O C CT 3 « 3 •w II? J? a. (A €/» fc» 6ft &9 •a T3 g «A m lit in IIll III til V •a * • I -< vi o . *0 3P CpBe t a 3 r; g: K r; O 8§ 5 V> &9 &9 6* t^ 6 9 €A t>* 6 « ^ WW&l «> IM «« «« re o S o o o E. ff �-w\» 359 I Funding Sources: Funding Source Grant /Loan Type . , , (Federal, State, Local, Private) ,' _ . p Status of Funding $ Amount Rural Development Housing and Urban Development Clean Water SRF Long-Term Loan Other Bond Act Funds (e.g. Parks and Recreation, Brownfields) Other Sources - specify I TOTAL p Use the following to indicate status: I - Intend to apply to the supplemental or alternative funding source F -Have applied to the supplemental or alternative funding source, but have not received a commitment A - Have received a commitment from the supplemental or alternative funding source. I :, --..,-. t.lj < M--?i_-*£;3J«;v*ife;^;si5' �360 l Part G2.* Budget Shwt'for S t o n ^ t e * j ^ ^ Hudson River Estuary Phase I Long Term C o n t r o V P I a n l ^ j & S ^ Expenditure Category Personal Services Total (a+b+c below) NYS Funds Requested Local Match $50,000 $75,000 $50,000 $25,000 $100,000 $100,000 Total a. Salaries and wages b. Fringe benefits c. Indirect and overhead Nonpersonal Services Total (d+e+f below) d. Equipment e. Supplies and materials f. Travel Consulting and Other Contractual Services (please specify/ below) Other (please specify below) Total Project Cost $200,000 NOTE: Alsofillout the Funding Source table in this booklet if other funding sources are being used to support parts of this project. I ^js^t&^^^s^y^&^^^^B^^^^^^^^^Mt �361 I Part H - Documentation of Water Quality or Aquatic Habitat Impairment Cite documentation of a water quality impairment such as NYS DEC Priority Waterbodies List (PWL) listing, County Health Department violations, a report or study indicating a violation of water quality standards, assessments in wildlife management plans, wildlife and/or habitat restoration plans, etc. where applicable. I If the waterbody is listed on the NYS DEC Priority Waterbodies List (PWL), write the identification number below and include the one page Waterbody Data Sheet from the PWL. (The PWL is available at all County Soil and Water Conservation District and DEC Regional offices). PWL Segment #: Part I - Coordinated Approach 1. Indicate the priority in a Management Plan or Program that the project will address (Refer to Appendix 2 in the 2003 Information for Applicants.) I 2. Explain how the project contributes to a comprehensive and coordinated approach to solving water quality impairments and/or restoring aquatic habitat Include a briefdescription ofhow the project is consistent with water quality policies or recommendations in other plans (i.e., County Water Quality Strategy; an approved Watershed Management Plan; Local Waterfront Revitalization Program; NYS Coastal Nonpoint Pollution Control Program; DEC approved species or habitat management plan or project; and/or New YorkState=s Open Space Conservation Plan). �362 I Part J - Project Readiness 1. State Environmental Quality Review (SEQR) - For each question below, circle the appropriate response $ What is the SEQR classification for the project? D Type I D Unlisted $ Has the environmental review/SEQR process been commenced? DY (e.g. has an Environmental Assessment Form been completed?) If YES, provide the date of SEQR commencement $ Has a lead agency been designated? DY DN If YES, provide the name of the lead agency: Date the agency was designated: DN X Type II XN/A XN/A $ Has a determination of significance been made by the lead agency? D Y DN XN/A If YES, circle the appropriate response to the following: Negative Declaration? DY ON Positive Declaration? DY DN Has the draft Environmental Impact Statement been accepted? D Y DN Has the final Environmental Impact Statement been accepted? D Y DN I 2. List the approvals and permits required for the project— List the type of approval/permit; theresponsibleagency; the date the permit application was submitted; whether or not the permits/approvals have been issued; and the date issued. None D State Permits or Approvals (e.g., SPDES,freshwateror tidal wetlands, stream disturbance, solid waste) D Federal or Local Permits or Approvals •«asA'it»^ii^v;i»f*Li^»fc»^B-»^*^ I �363 I 3. Provide information about land ownership including the status of easements or permission to use or restore the site. " 4. Describe what work, if any, has been completed in support of the project Include, as appropriate, the status of technical reports, conceptual design and construction drawings, plans and specifications, requests for bids, etc. I I • - - ' - - • '- •'•--'• ••- •• • • ' • •- . • : • •-'*•! ii^i~itjtt«r«ic»^ �364 I Part K - for Nonpoint Source and Aquatic Habitat Restoration Projects Only 1. Project Personnel - Identify the key personnel for the project, including the name, title and qualifications of the Project Manager, the parties responsible for project oversight, the parties responsible for operation and maintenance, and their experience with a similar type of project. I 2. Operation and Maintenance -Briefly describe the following: D How the project will be maintained (i.e., inspections, scheduled monitoring and repair) D How the project will be redesigned if the original project does not meet the project goals afterfiveyears. I Part L- Enforcement Status '^, ^-^::^m^^mm D Is the municipality under enforcement (eg., consent order) to construct the project? Dyes Dno D If YES, attach a copy of the enforcement instrument. �365 I tf-fe Resolution of the Board of Trustees Authorizing Execution Stipulation of Agreement Resignation of Reginald Card well, Jr. Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have reviewed and found to be in satisfactory form a draft "Stipulation of Agreement" drawn by Village labor counsel and executed by Mr. Cardwell concerning his resignation and retirement, i Now, Therefore, Be It Resolved that the Mayor and Board of Trustees herein accepts the resignation of Reginald Cardwell, Jr.,fromhis position of Sanitation worker and authorizes the Mayor to execute said "Stipulation of Agreement" and the Village Clerk to so notify the Westchester County Civil Service Department. Trustee Moved by: Trust-^ 7-; 0 j ? Seconded by: Stever Date: September 16,2003 Resolution# 09/174/03 , Vote: 7-0 I »»,i„. _^ — __ _ i . ~ * i . « ~ , — . JU ,,»ii-i3=3aSfii^*b=a5t!St3 �366 R-l I Meeting Date: 09/16/03 Resolution #: 09/ /03 175 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting Employee Handbook Whereas, the Mayor and Trustees of the Village of Sleepy Hollow by prior acton authorized a review and updating of the employee manual last updated and adopted on March 11, 2003, and Whereas, subsequently, a task group comprised of the Village of Sleepy Hollow Clerk, Deputy Clerk, Treasurer, Administrator, Trustee Zieja, and former Trustee Ramsey prepared a draft Village of Sieepy Hollow Employee Handbook containing updated policies and clarification of certain benefits, and Whereas, said draft Handbook was reviewed by the Village's special counsel for labor relations and certain revisions recommended by counsel incorporated into the final draft, and I Whereas, the Mayor and Board of Trustees have reviewed said final draft "Employee Handbook" and found it to be a dear and unambiguous statement of current Village policy for non-unionized employees of the Village. Now, therefore, be it resolved that, the Village Board herein adopts the annexed Village of Sleepy Hollow Employee Handbook, effective immediately, as to non-unionized Village employees. Moved by: Trustee Stever Seconded by: Trustee D i F e l i c e y 0 te: 7-0 I .i,?>fcfcftK.^KKj#-''^i^ �I &~% Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Contract With Dolph Rotfeld Engineering, P.C. For Engineering Consulting Services Whereas, the Village of Sleepy Hollow has received and reviewed proposals from qualified engineeringfirmsto provide required engineering services to assist the village Board of Trustees and Planning Board with special permit, site plan and subdivision reviews and review of environmental impact statements for development projects within the village, and Whereas, the proposal received from Dolph Rotfeld Engineering, P.C, 200 White Plains Road, Tarrytown, New York 10591 as well as follow-up interviews conducted by the Board of Trustees and the Planning Board Chairman have indicated saidfirmto be the best qualified to provide said services, I Now, Therefore, Be It Resolved that, the Village Board herein accepts the proposal of Dolph Rotfeld Engineering (attached hereto), with said services to commence October 1, 2003, And, Be It Further Resolved, that the Mayor and Board of Trustees herein directs the village administrator to take such steps as are necessary to coordinate the changeover of engineering services to ongoing projects. Resolution #'3-7 6 Date 9/16/03 Moved byTrustee DiFeli,(Secondedby T r u s t e e StQ^ktte 7-0 I t' *^^--Str^a^^^^^XZ€^^^-'%^^-S^ti^^^^m0^&^^^^S �368 R-\U Resolution of ihe Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Consulting Services Agreement with Lawler, Matusky & Skelly Engineers, LLP Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have requested and received a proposalfromLawler, Matusky & Skelly Engineers, LLP of One Blue Hill Plaza, P.O.Box 1509, Pearl River, New York 10965 (herein the "consultants") to provide certain engineering consultant services as more fully described in the attached August 13,2003 letter proposal (herein "proposal") attached hereto and made a part of this resolution, and Whereas, review of said consultant's resume, staffing, experience and client list have verified their qualifications to undertake this review, and Whereas, review of said proposal indicates that two of the detailed tasks: "Review of Landscape Architecture and Site Engineering REP" and "Review of Dredged Material Data and Scoping of BUD" may be omitted as being performed by others, leaving a total price for the services detailed therein at $2400, I Now, Therefore, Be It Resolved that, the Village Board herein authorizes execution of the August 13, 2003 letter proposal as amended at a total anticipated cost of $2400. Moved:Trustee Spota Seconded:Trnstee Hart y o t e : 7-0 Resolution# 09/177/03 Date: 09/16/03 I �"isdZ I 369 Lawleiv W Skelly Engineers LLP 1VJL4IIXIJ.SK y - • f—T77~ Environmental Science & Engineering Consu _j:—\J i-^_ • i; AUG 1 4 2003 Amwixmw * *.*» 13 August 2003 File No.: 045-064 I Mr. Dwight Douglas Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Scope and Budget: Preliminary Evaluation Tasks Andrews Lane Property - Former Duracell Battery Site Dear Mr. Douglas: As discussed at our August 12, 2003 meeting, Lawler, Matusky & Skelly Engineers LLP (LMS) is pleased to present this scope and budget for performing preliminary environmental and engineering evaluation tasks for the above-referenced property. The tasks that we discussed at our meeting are summarized below. Estimated costs for each task (along with assumptions) are also provided. The task descriptions are also based on a site reconnaissance that we conducted following the August 12 meeting. I Receive and Review File Information from Village LMS will review all project-related information that is forwarded from the Village for purposes of understanding the environmental assessment and remediation measures performed at the site. LMS will also organize information relating to regulator}' decisions, and identify liability issues (if any) that may expose the Village. Copies of documents that are anticipated to be reviewed under this task include (but are not limited to): environmental assessment and engineering reports; sediment data; beneficial use determination (BUD) for temporary staging of dredged material; letters pertaining to responsible party remediation with NYSDEC involvement; and property transfer agreements. The estimated budget for this task is S800. Inquiries to NYSDEC Under this task, LMS will contact appropriate NYSDEC project personnel (Region 3 and Albany) to obtain additional information on the site. LMS will also attempt to compile a list of project reports (e.g., remediation closure report, health and safety plans), analytical data (e.g., soil sample results), inspection and observation information (e.g., soil boring logs and inspection reports), regulatory and administrative restrictions, and other relevant data that exist but are currently missing from the Village's file. Once this inventory is complete, we will discuss how best to obtain the information. For budgeting purposes, a SI00 copy and mailing fee to obtain necessary documents is assumed. The information obtained from NYSDEC, along with any additional reports/data, will be reviewed and OME BLUE HUL PLAZA - P.O. BOX 1 5 0 9 - PEAFB- RTVEH. M 1 CSS5 {&SS1 7 3 5 B3CO - FACSiS/H-E 13^51 733-7«5SS • WcBSfTE. W.VWUV.S£!\Z3.CO-*<-< R �370 Mr. Dwight Douglas 13 August 2003 Page ....2 assessed by LMS, and recommendations for site planning, future health and safety considerations, needs for additional sampling, and site engineering considerations will be identified. The estimated budget for this task is SI000. Funding Inquiries (NYSDEC and USEPA) LMS will contact specific programs within NYSDEC and USEPA to identify possible funding mechanisms that may be available to the Village for this project. As noted during our meeting, the new Brownfields legislation in NYS may be adopted this Fall. LMS will provide an inventory of programs and contact personnel that may be relevant for the project (e.g., funds that may be available for construction of permanent cap ["remediation"]). The estimated budget for this task is S600. This budget does not include preparation of grant documents or applications for funding; it is assumed that once specific funding mechanisms are identified, we will resolve with the Village whether we can effectively assist in the preparation of those items. Review of Landscape Architecture and Site Engineering RFP LMS will also review and comment on the recent Request for Proposal (RFP) for landscape architecture and site engineering services that was assembled by the Village (copy to be furnished by Village). A general assessment of the scope will be evaluated, and a rough cost for the services defined in the RFP will be developed. LMS will provide options for revising the RFP based on our review of site information and conversations with NYSDEC, and based on the Village's timetable. The estimated budget for this task is S700. Review ofDredged Material Data and Scoping of BUD LMS will review all data (including physical and chemical analyses) for the stockpiled sediments as provided by the Village. It is our understanding that a BUD has been obtained by the Village from NYSDEC for the temporary stockpiling of the dredged material (approximately 5000 cy). LMS will evaluate the possible use of this material as subgrade in the proposed park area, and define the specific scope of services required to apply for the BUD to re-use the material on-site. We will project the Ievelof-effort to obtain a NYSDEC ruling on the BUD application. The estimated budget for this task is S800. The total budget for the above preliminary evaluations is estimated at $3900. If our findings during the above tasks indicate the need for additional work beyond this scope (e.g., participation at public meetings; meeting with NYSDEC), LMS will furnish a follow-on scope and budget for your review. I have enclosed a copy of our Standard Professional Services (Time and Materials) Agreement and Billing Policy. If this scope meets your needs, please sign both copies of the enclosed agreement and return for our counter signature. An executed copy will be returned for your files. LMS can begin work on the above tasks immediately upon receiving notice to proceed. Lawler Matusky W Skelly Engineers �371 I Mr. Dwight Douglas 13 August 2003 Page ....3 Please let me know if I can provide you with additional information, or if you have any questions regarding this letter. LMS looks forward to initiating work on this project in the near future. Regards, Michael P. Musso, P.E. Senior Project Engineer I I Lawler, Matusky W Skelly Engineers ULT ' : ' " * * * i V - " » - » * i ' - '=•-*» ' - i I™ *t.-'jti-«.-J SS*S.*->S<WidB i«WJ«LS»«fl'*l»'*wS<.WA*',jM �ziz I LAWLER, MATUSKY & SKELLY ENGINEERS LLP PROFESSIONAL SERVICES AGREEMENT NO. 93-03 THIS AGREEMENT, made and entered into as of the 13 ,h day of August, 2003 by and between LAWLER, MATUSKY & SKELLY ENGINEERS LLP (hereinafter "LMS"), having itsprincipal office at One Blue Hill Plaza, Pearl River, New York 10965, and the VILLAGE of SLEEPY HOLLOW hereinafter "CLIENT'), having its principal office at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591. LMS and CLIENT, in consideration of the mutual covenants, terms and conditions hereinafter set forth, agree as follows: 1. SERVICES. LMS agrees to perform for CLIENT the services described in its proposal dated August 13, 2002 (LMS File No. 045-064 - Former Duracell Battery Site Preliminary Evaluation), incorporated by reference herein and expressly made a part of this AGREEMENT. 2. PAYMENT FOR SERVICES AND EXPENSES. CLIENT agrees to pay LMS in accordance with the rates for services and expenses set forth in Attachment A. If CLIENT fails to make any payment due LMS for services and expenses within sixty days after receipt of LMS' statement therefor, the amounts due LMS will be increased by 1 V2 percent per month from said sixtieth day, and iri addition," LMS may thereafter, after giving seven days' written notice to CLIENT, suspend further services under this AGREEMENT until LMS has been paid in full for all prior outstanding statements. I The total estimated cost for the services and expenses is 53,000. LMS shall notify the CLIENT in writing when an amount equal to 75% of this total estimated cost has been expended and shall advise CLIENT of any necessary revisions to the total estimated cost to complete LMS' services. The CLIENT shall advise LMS in writing within thirty (30) days of receipt of such revised total estimated cost of CLIENT'S approval of the revised estimated total cost. In the absence of such approval, LMS shall have no obligation to perform further services or incur expenses that would cause the costs for services and expenses to exceed the approved total estimated cost for the project. •- Records of LMS' services and expenses under this AGREEMENT willbe kept in accordance with the generally accepted accounting practices currently utilized by LMS. 3. CLIENT'S RESPONSIBILITIES. Client shall designate a person to act as CLIENT'S representative with respect to the services to be rendered under this AGREEMENT. Such person shall have complete authority to transmit instructions, receive information, interpret and define CLIENT'S policies and decisions with respect to LMS' services under this AGREEMENT. - - -* 93-03 Sleepy Hollow Durccell 045-064 OS/13/03 I " Lawler, Matusky & Skelly Engineers LLP �373 CLIENT shall, upon entering into this AGREEMENT, provide to LMS all existing available information pertinent to the project including previous reports and any other data relative to the services to be provided by LMS, together with all such available information as may from time to time be requested by LMS during the course of the performance of its services. LMS shall be entitled to rely upon Client-provided documents and information in performing the services required under this AGREEMENT; however, LMS assumes no responsibility or liability for their accuracy or completeness. CLIENT shall arrange for access to and make all provisions in a timely fashion for LMS to enter upon public and private property as required for and/or requested by LMS to perform services under this AGREEMENT. 4. STANDARD OF CARE. The services provided by LMS under this AGREEMENT shall be performed as reasonably required in accordance with generally accepted standards for professional engineering practice at the time when and the place where the services are rendered. 5. INSURANCE. During the course of performance of the services, LMS will procure and maintain the following insurance coverage: . Liability Workers'Compensation & Employer's Liability Comprehensive General Liability Automobile Liability Professional Liability Limits of Liability ..Statutory 51,000,000 51,000,000 51,000,000 If requested by the CLIENT, LMS shall furnish to CLIENT certificates of insurance, naming the Village of Sleepy Hollow as additional insured. 6. OWNERSHIP OF DOCUMENTS. All documents including drawings and specifications prepared or furnished by LMS (and LMS' independent professional associates and consultants) pursuant to this AGREEMENT are instruments of service in respect of the project and LMS shall retain an ownership and property interest therein whether or not the Project is completed. CLIENT may make and retain copies for information and reference in connection with the use and occupancy of the project by CLIENT and others; however, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the project or on any other project. Any reuse without written verification or adaptation by LMS will be at CLIENT'S soleriskand without liability or legal exposure to LMS, or to LMS' independent professional associates or consultants, and CLIENT shall indemnify and hold harmless LMS and LMS' independent professional associates and consultants from a i r claims, damages, losses and expenses including attorney's fees, arising out of or resulting therefrom. Any such verification or adaptation will entitle LMS to further compensation at rates to be agreed -2 93-03 Sleepy Hollow Duracell 045-064 OS/13/03 Lawler, Matusky & Skelly Engineers LLP �374 upon by CLIENT and LMS. 7. DISPOSAL OF CONTAMINATED MATERIAL. It is understood and agreed that LMS is not, and has no responsibility as, a handler, generator, operator, treater or storer, transporter or disposer of hazardous or toxic substances found or identified at a site, and that CLIENT shall be responsible for the handling, removal, treatment, storage, transportation and disposal of such substances or constituents found or identified at the site. 8. PRECEDENCE. This AGREEMENT shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding LMS' services. 9. SEVERABILITY. If any of the terms and conditions of this AGREEMENT shall be finally determined to be invalid or unenforceable in whole or in part, the remaining provisions hereof shall remain in full force and effect, and be binding upon the parties hereto. The parties agree to reform this AGREEMENT to replace any such invalid or unenforceable provision with a valid and enforceable provision that comes as close as possible to the intention of the stricken provision. 10. MISCELLANEOUS. The failure of LMS to insist upon or to enforce, in any instance, strict performance by CLIENT of any of the terms and conditions of this AGREEMENT or to exercise any rights herein conferred shall not be construed as a waiver or relinquishment to any extent of its right to assert or rely upon any such terms or rights on any future occasion, nor shall it be construed as any waiver or relinquishment of its rights under any other provision of this AGREEMENT. The contractual rights and obligations of the parties hereto, and the entire AGREEMENT and understanding between them, are fully set forth in this AGREEMENT, inclusive of all prior written and oral understandings and other communications, which are deemed merged herein. This AGREEMENT is not subject to any modifications, except by a subsequent writing signed by both parties. 11. FEDERALM ETC, REQUIREMENTS. LMS shall comply, at its own cost and expense, with the provisions of all applicable Federal, State, County, and Municipal requirements applicable to LMS as an employer of labor or otherwise. LMS shall further comply with all rules, regulations and licensing requirements pertaining to its professional status and that of its employees, partners, associates, subcontractors and others employed to render services hereunder. 12. TERMINATION BY VILLAGE. The Village may terminate this agreement at any time, in whole or in part, without cause, whenever the Village deems such termination to be"in its best interest." In such event, LMS shall be compensated and the Village shall be liable, only for payment for services already rendered under this agreement prior to the effective date of termination. 3 93-03 Sleepy Hollo* DuracciJ 045-064 OS/13/03 Lawler, Matusky & Skelly Engineers LLP �376" I The parties agree that any dispute or controversy between them arising out of or in connection with this AGREEMENT shall be subject to and conclusively resolved in accordance with the laws of the State of New York. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written. VILLAGE of SLEEPY HOLLOW LAWLER, MATUSKY & SKELLY ENGINEERS LLP By: By: Print: Print: Peter M. McGroddy Title: Title: Chief Operating Officer Date: Date: * I 93-03 Sleepy Hollow Durccett 045-064 0S/13J03 Lawler, Matusky & Skelly Engtaeers LLP • *--**.-*.'.-... '' *~~- **• *> j--^1*-ir---rJti-aagSr* �376 I ATTACHMENT A LAWLER, MATUSKY & SKELLY ENGINEERS LLP TIME & MATERIALS BILLING POLICY 1. Billing Rates . The hourly billing rates for LMS personnel are as follows: LMS Grade Hourly Billing Rate 4-5 $37.00 6 43.00 7 48.00 8 59.00 9 67.00 10 75.00 11 91.00 12 109.00 13 122.00 I • ' . ' - • 14. . 138.00 15 146.00 16 165.00 Partner/Principal 185.00 Assignments requiring OSHA Health & Safety training will be charged at the above rates plus five (5) percent. Litigation support services will be charged at the above rates plus twenty (20) percent. In addition to these fees, Client will be responsible for any sales taxes that may apply to services performed. 2. I Direct Non-Salary Expenses Direct non-salary expenses shall be reimbursed at cost or a specified rate plus a 10% administrative service charge. Such expenses shall include but are not necessarily limited to travel connected with the project, subsistence, lodging, phone and other communication charges, reproduction, consultants and subcontractor fees, special equipment costs necessary for project execution, rental vehicles, operational costs of boats, laboratory usage fee, printing and binding, special insurance and any other costs not otherwise part of general office overhead. Employee and firm-owned passenger vehicles used on the project shall be billed at the rate the firm reimburses its employees (currently thirty-six cents [S0.36] per mile). Other company vehicles used on the project shall be billed at a rate of forty-two cents [S0.42] per— mile plus a daily rate of S35.00. Rates for other in-house services such as specialized equipment, boats, computers and reproduction, etc., will be invoiced at established fixed rates. A list of other equipment and billing rates is available upon request. ' two* : ^..; ; - : Lawler, Matusky & Skelly Engineers LLP �377 I 3. Limitation of Costs LMS will not be obligated to continue performance or incur costs beyond the estimated costs unless the : clientagrees in writing to a revised estimated cost. . " .-••"•": 4. / Termination of Services If services are terminated for the convenience of the client, the client shall pay all accrued obligations and costs associated with terminating the work. 5. Billing Date Billings shall be on a monthly basis and are payable upon receipt. The client shall pay an additional charge of 1-1/2 percent per month for any payment made more than 30 days after receipt of an invoice. Any attorney's fees, court costs or other related expenses incurred in collecting delinquent accounts shall be paid by client. 6. H H ™ Changes in Policy The rates presented herein are effective for the period January 1 through December 31, 2003 and shall be subject to modification on January 1,2004. I 1 / 1 / 0 3 . . . . • , . - . . . . . . . : . . . . . . - _ ~ _ . , : . . ; ; . . Lawler, Matnsky & Skelly Engineers LLP �378 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Advertisement of Bid Margotta Courts Playground Rehabilitation Whereas, plans and specifications to upgrade the Margotta Courts Playground have been drawn up by the County of Westchester Planning Department Staff and reviewed by both neighborhood residents and the Board of Trustees and found to be an highly acceptable enhancement to the existing playground, and Whereas, by separate action the Board of the North Tarrytown Housing Authority has reviewed and approved the proposed plans and committed to utilize Department of Housing and Urban Development Modernization monies to undertake necessary site work to Housing Authority property adjoining to the playground, and Whereas, funds necessary to pay for the playground improvements have been awarded as a grant of Community Development Block Grant funds as well as a portion appropriated in the Village of Sleepy Hollow 2003-2004 adopted capital budget, Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Village Engineer to advertise for bids for the Margotta Courts Playground rehabilitation and to report the subject bid responses to the board upon their receipt. Moved T r u s t e e H a r t 09/16/03 Resolution# 0 9 / 1 7 8 / 0 3 Datc: Second. Trustee Grala Vote. 7-0 �379 I IA/S-/0 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of FGEIS Consulting Services Agreement with Lawler, Matusky & Skelly Engineers, LLP Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have requested and received a proposalfromLawler, Matusky & Skelly Engineers, LLP of One Blue Hill Plaza, P.O.Box 1509, Pearl River, New York 10965 (herein the "consultants") to provide certain engineering consultant services to assist in the preparation of a Final Generic Impact Statement as part of a Cell Tower siting study performed for the Planning board at a proposed cost of $8,100, and as more fully described in the attached August 1, 2003 letter proposal (herein "proposal") attached hereto and made a part of this resolution, and Whereas, review of said proposal indicates that the tasks and costs ascribed to said proposal appear to be appropriate, but should be reviewed by the Chairman of the Planning Board prior to execution, I Now, Therefore, Be It Resolved that, the Village Board, subject to review of the Planning Board Chairman and final approval of the Mayor, herein authorizes execution of the August 1,2003 letter proposal at a total anticipated cost of $8100, funds to be appropriated from the Village's capital fund budget Moved: Trustee Grala 'SecondedTrustee Zieja Vote: 7-0 Resolution # 09/179/03 Date: 09/16/03 I ^35^-a^u. J^gtki#$rJi--^^>~^Zi£_-^ ^^^)^X*^>^i^^zAjt^^m^md£3i^mS^£^^ �330 I /f-/3 Resolution of the Board of Trustees Accepting Resignation Water and Sewer Maintenance Man Grade I Whereas, the Village of Sleepy Hollow is in receipt of a letter dated September 11,2003 addressed to the Village Administrator attached hereto from Richard Chulla, Water and Sewer Maintenance Man, resigning effective September 12, 2003, I Now, Therefore, Be It Resolved that the Mayor and Board of Trustees herein accepts the resignation of Richard Chulla and authorizes the Village Clerk to so notify the Westchester County Civil Service Department. Trustee Moved by: Zie Ja Trustee f Date: September 16, 2003 Resolution M 09/180/03 I Seconded by: St ever 9 Vote: 7-0 �381 I RichardM. Chulla 96 MacArthur Lane Tarrytown, NY 10591 ^ j SEP I 2 K33 | Dwight Douglas Village Administrator Sleepy Hollow, NY 10591 I September 11, 2003 Dear Mr. Douglas, Please accept this letter as my resignation from the employ of The Village of Sleepy Hollow and my position as Water & Sewer Maintenance Man Grade I. I will be taking my remaining 10 day of vacation time September 15 — 19 and September 22 - 26. TJius my last day on the payroll will be September 26,2003. Mylast day of work will be September 12,2003, as per my-eorlversation with General Foreman Richard Gre^s^I^n^alsorequesting that a check be drawn for my remainin^7jSk days as pursuant to l ^ j \ r t i c l e IX, section 6, page 10 of the Local 456 LB. T. contract. I ^ wish to thank the Village of Sleepy Hollow for my 17 + years of employment Sincerely, Z'^^ Richard M. Chulla s I i^ Cc: Joe DeFeo, Richard Gross Mir ^ai^vw«J&"^SsBjavaafc*i6«spiiafc>H» �'&•: 382 Meeting Date: 09/16/03 Resolution #: 09/181/03 Be it resolved that the Board of Trustees does hereby call for a Public Hearing on Tuesday, October 14, 2003 at 8 pm or soon thereafter to exempt from Village taxes, which are controlled by the said Village Trustees, to the extent of 50% of its assessed value at its sliding scale. Pursuant to the provisions of Real Property Tax Law Section 467.1 para (b) para (1). Properties owned by persons 65 years of age or over who comply with provisions of Section 467 of the Real Property Tax Law as to occupaucy, income, length of ownership or otherwise. MovedrTrustee Stever SecondedrTrHstecDiFclice Vote:7-0 Resolution #: 09/182/03 Be it resolved that the Board of Trustees does hereby confirm the Mayor's appointment of the following volunteers to the ambulance corp. 1. 2. 3. 4. 5. 6. Pat Damon 14 Dell Street, Sleepy Hollow Craig Logan 95 Beekman Avenue, Sleepy Hollow AnnRoyston 204 N. Washington Street, Sleepy Hollow Can-Ann Dellorletta 29 Elm Street, Sleepy Hollow Pablo Caricinos • 34 Hudson Street, Sleepy Hollow Rose J. Amable 207 Tate Avenue, Buchanan (Marymount Student) Moved: Trustee PiFelice Seconded: Trustee Spota Vote: 7-0 �383 RESOLUTION RE: LICENSE AGREEMENT WITH GENERAL MOTORS RE: EAST PARCEL WHEREAS, the General Motors Corporation is the beneficial owner of certain property located in the Village of Sleepy Hollow, New York, which property is more commonly known as the General Motors East Parcel, which parcel is designated on the Village of Sleepy Hollow Tax Map as the east portion of Section 15, Block 01, Lot 001; and WHEREAS, General Motors has been allowing the Village of Sleepy Hollow to utilize said parcel for certain municipal purposes; and WHEREAS, General Motors has now requested that the Village enter into a Licensing Agreement setting forth the permissible municipal uses that may be made of such parcel and setting forth terms and conditions thereof, and WHEREAS, a proposed License Agreement in regard to the General Motors East Parcel is attached hereto, therefore be it RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the entering into of a License Agreement between General Motors Corporation as Licensor and the Village of Sleepy Hollow as Licensee in regard to the General Motors East Parcel on the terms and conditions as set forth therein; and it is further RESOLVED, that the Mayor on behalf of the Board of Trustees is authorized to execute into said License Agreement when the final terms of the same are acceptable to both General Motors and the Village of Sleepy Hollow. Resolution # 09-183-03 Moved by: Trustee Stever, Seconded by: Trustee Zieja, Vote: Uriamrnous 2476/W/m7!7VI 9/1**3 �:*C-: 384 I LICENSE AGREEMENT THIS LICENSE AGREEMENT (this "Agreement"), is entered into this day of September, 2003, by and between GENERAL MOTORS CORPORATION ("Licensor"), and THE VILLAGE OF SLEEPY HOLLOW ("Licensee"). RECITALS: A. Licensor is the beneficial owner of certain property located in Sleepy Hollow, New York (the "Property'"). I B. Licensee has requested a license to enter upon a portion of the Property for the purpose of (i) parking Licensee's highway and sanitation (excluding vac trucks and vehicles that carry road millings or similar materials) vehicles and equipment, (ii) storing highway materials consisting only of gravel, item 4, larger, new stone for various projects requiring stone (such as stone walls and grading) and top soil for replanting, and (iii) conducting leaf composting operations (the "Permitted Use"). C. Licensor is willing to grant the requested permission subject to and upon the following terms and conditions: AGREEMENT NOW, THEREFORE, in consideration of the covenants and conditions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: I (1) GRANT: Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee a non-exclusive license (the "License") to enter upon a portion of the Property commonly referred to as the East Parcel, as more particularly shown on Exhibit "A" attached hereto and made a part hereof (the "License Area") for the Permitted Use. (2) TERM: Subject to the terms of this Agreement, the term of the License shall commence on the date of execution of this Agreement by the parties hereto and continue until terminated by either party by written notice to the other. (3) PUBLIC RECORDS: The License is subject to any and all matters of record and those matters which a personal inspection of the Property would reveal. LICENSEE ACCEPTS THE LICENSE AND LICENSE AREA AS IS. LICENSEE ACKNOWLEDGES THAT NEITHER LICENSOR NOR ANY OF LICENSOR'S AFFILIATES (AS HEREINAFTER DEFINED) HAS MADE ANY WARRANTY OR REPRESENTATION, EXPRESS OR IMPLIED, WITH RESPECT TO ANY OF THE PROPERTY, INCLUDING ANY WARRANTY OR REPRESENTATION AS TO (I) FITNESS, DESIGN OR CONDITION FOR ANY PARTICULAR USE OR PURPOSE, (II) THE QUALITY OF THE MATERIAL OR WORKMANSHIP THEREIN, OH) THE EXISTENCE OF ANY DEFECT, LATENT OR PATENT, (IV) COMPLIANCE WITH LAWS, (V) LOCATION, (VI) USE, (VII) OPERATION OR (VIH) THE EXISTENCE OF ANY HAZARDOUS SUBSTANCE (AS HEREINAFTER DEFINED); AND ALL RISKS INCIDENT THERETO ARE TO BE BORNE BY LICENSEE. LICENSEE ACKNOWLEDGES THAT 2476/06/196715 VI 9/16/03 �385 THE PROPERTY HAS BEEN INSPECTED BY LICENSEE AND IS SATISFACTORY TO IT FOR THE PERMITTED USE. IN THE EVENT OF ANY DEFECT OR DEFICIENCY IN ANY OF THE PROPERTY OF ANY NATURE/WHETHER LATENT OR PATENT, LICENSOR SHALL NOT HAVE ANY RESPONSIBILITY OR LIABILITY FOR ANY DAMAGES, INCLUDING INCIDENTAL OR CONSEQUENTIAL DAMAGES. LICENSEE RELEASES AND DISCHARGES LICENSOR FROM ANY AND ALL CLAIMS OR CAUSES OF ACTION THAT LICENSEE MAY NOW HAVE OR HEREAFTER HAVE AGAINST LICENSOR RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT. LICENSEE'S WAIVER OBLIGATION HEREUNDER SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. (5) PERMITTED USE: The License granted hereunder shall be solely for the Permitted Use. Licensee shall be entitled to access the License Area through the Property; provided that Licensee shall remain on paved roads and driveways, shall use reasonable efforts to minimize the interruption of Licensor's business or development, shall observe all License Area rules and regulations, including, without limitation, all security and traffic requirements and shall repair or replace any damage caused by Licensee's accessing the Property. © SUPERVISION: Licensee shall take all precautions, including, but not limited to, the posting of signs and the placing of fencing and barricades as are necessary in the interest of public safety and for the safety of any persons working on or traveling upon or in any way using the License Area or land adjacent thereto. Licensee shall also be responsible for and take all precautions for the protection of all persons and of real and personal property using the License Area or situated on the perimeter adjacent to or abutting the License Area. (5) CONFORMITY WITH LAW: Licensee's use of the License Area shall be in conformity with safe practices and shall at all times be in compliance with all local, State, and Federal laws, statutes, rules, and regulations pertaining thereto. Licensee shall be solely responsible for obtaining and maintaining any and all permits or other licenses required for Licensee to use the License Area for the Permitted Use. © INSURANCE: Throughout the term of this Agreement, Licensee and its contractors shall obtain and maintain, at Licensee's sole cost and expense, and keep in force for the benefit of Licensee, with Licensor and the Town of ML Pleasant Industrial Development Agency (the "Agency") named as additional insureds, insurance policies providing the following coverages: (a) A comprehensive policy of general public liability insurance, protecting and indemnifying Licensor and Licensee against any and all liabilities and claims for damages to persons or property occasioned on or about any part of the License Area, and all other areas adjacent to the License Area, with such policy to be in the minimum amount of Two Million Dollars (S2,000,000) combined single limit per occurrence, for personal injury and property damage; (b) Worker's compensation insurance having such limits, and containing such terms and conditions as are required under applicable law; (c) A comprehensive policy of automobile insurance, including owned, non-owned, and hired automobile insurance with a minimum limit of Two Million Dollars (S2,000,000) per occurrence combined single limit for bodily injury and property damage; 2-i76/W.'I9&7I5VI 9/16/03 �A* Q ' - 386 (d) Excess liability of Five Million Dollars (S5,000,000) per occurrence and aggregate; (e) Such other insurance, in such amounts and in such form as may reasonably be required by Licensor from time to time during the term of this License. All insurance policies required to be procured and maintained hereunder shall (i) be issued by financially responsible insurance companies acceptable to Licensor, (ii) be written as primary policy coverage and not contributing with or in excess of any coverage which Licensor may carry; (iii) with the exception of worker's compensation insurance, insure and name Licensor and the Agency, as additional insureds as their interests may appear; and (iv) contain an express waiver of any right of subrogation by the insurance company against Licensor, the Agency and their agents and employees. Neither the issuance of any insurance policy required hereunder, nor the minimum limits specified herein with respect to any insurance coverage, shall be deemed to limit or restrict in any way the liability of Licensee (or its invitees arising under or out of this Agreement. On or before the execution of this Agreement by the parties herein, Licensee shall deliver to Licensor and the Agency certificates of insurance evidencing all of the coverages required hereunder. Each insurance policy with the exception of worker's compensation insurance (and any renewal or extension thereof) required to be carried hereunder shall provide that, unless Licensor and the Agency shall first have been given thirty (30) days prior written notice, (i) such insurance policy shall not be canceled and shall continue in full force and effect; (ii) the insurance carrier shall not, for any reason whatsoever, fail to renew such insurance policy; and (iii) no material changes may be made in such insurance policy (which changes shall also require Licensor's and the Agency's prior written approval). Licensee shall not do or permit to be done any act or thing upon the License Area that will invalidate or be in conflict with any insurance policies covering the same. Licensee shall promptly comply with all insurance underwriters, rules, orders, regulations, or requirements relating to such insurance policies, and shall not do or permit anything to be done in or about the License Area which shall increase the rate of insurance on the Property. (8) INDEMNIFICATION: Licensee shall defend, indemnify, protect, and save harmless Licensor, the Agency, their respective Affiliates (as defined below), and their respective members, partners, venturers, stockholders, directors, officers, employees, agents, spouses, legal representatives, successors and assigns (the "Licensor Parties") from and against any and all claims, actions, suits, damages, liabilities, costs, and expenses, including, without limitation, reasonable attorneys* fees and disbursements, that (i) arise from or are in any way connected with the License granted hereunder for the License Area or any portion thereof or any of Licensee's activities on the Property prior to the date of this Agreement, unless caused by the acts or omissions of Licensor; (ii) arise from or are in way connected with any act or omission of Licensee or Licensee's agents, employees, contractors, subcontractors, licensees or invitees; (iii) result from any default of this Agreement or any provision hereof by Licensee; (iv) result from the presence of Licensee's property or equipment on the License Area; or (v) result from injury to person or property or loss of life sustained in or about the License Area, all regardless of whether such claims are asserted or incurred before, during, or after the term of this Agreement. Licensee's obligations under this paragraph shall survive the termination of this Agreement "Affiliate" means, with respect to any Person, any Person that controls, is controlled by or is under common control with such Person, together with its and their respective partners, venturers, directors, officers, stockholders, agents, employees 2476/06/196715 VI 9/16/03 �387 and spouses. A Person shall be presumed to have control when it possesses the power, directly or indirectly, to direct, or cause the direction of, the management or policies of another Person, whether through ownership of voting securities, by contract, or otherwise. "Person" means an individual, partnership, limited liability' company, association, corporation or other entity. WAIVER OF RESPONSIBILITY: Neither Licensor, nor the Licensor Parties shall be liable for, and Licensee waives, all claims for loss or damage, economic or otherwise, to Licensee's business or damage to person or property sustained by Licensee or any person claiming by, through or under Licensee resulting from any accident or occurrence in, on or about the Property, or any part of the License Area, including, without limitation, claims for loss, theft or damage, resulting from any cause whatsoever, except for willful misconduct by Licensor. To the maximum extent permitted by law, Licensee shall use and occupy the License Area and such other portions of the Property as Licensee is herein given the right to use, at Licensee's own risk. VACATION OF PREMISES: Upon termination of this Agreement, Licensee shall promptly (i) remove its personnel, materials, equipment, and personal property from the License Area, (ii) vacate the License Area, and (iii) return the Property to its original condition prior to the Permitted Use. Licensee shall keep the License Area clean and shall repair any damage to the License Area and/or the Property' caused by Licensee's use thereof or caused by Licensee's removal of its materials, equipment, and personal property therefrom. HAZARDOUS SUBSTANCES AND PROHIBITED USE: Licensee, its agents, employees, and contractors, shall not at any time cause or permit any Hazardous Substances to be brought upon, kept, used or released in, on, or about the License Area or the Property. Hazardous Substances are defined as any hazardous substances, hazardous wastes, or toxic substances, petroleum, petroleum byproducts, or derivatives, as those terms are defined and regulated under CERCLA, 42 U.S.C. 9601 et seg., RCRA, 42 U.S.C. 6901 et seg., TSCA, 15 U.S.C. 2601 et seg., or any similar state statute, regulation or order. Licensee shall comply with all environmental laws and regulations and to take such other actions as may be reasonably required to protect the License Area and the Property against environmental liabilities. Without limiting the foregoing, if the presence of any Hazardous Substances on or about the License Area or the Property caused or permitted by Licensee, either before or after the effective date of this Agreement, results in any contamination of any portion thereof, Licensee shall promptly take all actions at its sole cost as are necessary to return the License Area or the Property to the condition existing prior to the introduction of any such Hazardous Substances, subject to obtaining Licensor's prior written consent to the actions to be taken by Licensee, which consent may be granted or withheld in Licensor's sole discretion. The terms and provisions of this paragraph shall survive the expiration of this Agreement WASTE OR NUISANCE: Licensee shall not commit or suffer to be committed any waste or nuisance upon the License Area or the Property. Licensee shall take such action as may be reasonably necessary to prevent or terminate any such nuisance or waste arising out of Licensee's use of the License Area or the Property, including, without limitation, any nuisance created by employees, agents, or contractors of Licensee. During the term of this License, Licensee shall maintain all equipment, vehicles, and other materials on the License Area in good condition, shall inspect the License Area at least once per calendar quarter for evidence of any fluids or other materials leaking from such equipment or vehicles, or otherwise resulting from the other Permitted Uses, and shall clean up any such fluids and materials in accordance with the terms of this Agreement. 96715 VI 9/16/03 �(13) PROTECTION FROM LIENS: Licensee shall keep the License Area and the Property and every part thereof free and clear of any and all liens and encumbrances for work performed by Licensee, or on Licensee's behalf, on the License Area. (14) TAXES: Licensee shall be responsible for and shall pay, prior to delinquency, any and all taxes, assessments, levies, fees, and other governmental charges levied or assessed against or with respect to all personal property and equipment of Licensee located or to be located on the License Area. (15) GOVERNING LAW: This Agreement shall be governed and construed in accordance with the laws of the state in which the Properly is located and shall not be modified, altered, or amended except in writing as agreed to by the parties hereto. (16) NOTICES: All notices or other communications provided for under this Agreement shall be in writing, signed by the party giving the same, and shall be deemed properly given and received (i) when actually delivered and received, if personally delivered; or (ii) three (3) business days after being mailed, if sent by certified mail, postage prepaid, return receipt requested; or (iii) one (1) business day after being sent by overnight delivery sendee, all to the following addresses: If to Licensor: General Motors Corporation c/o Worldwide Real Estate 200 Renaissance Center MC482-B38-LCN Detroit, MI 48265-2000 Attention: Executive Director If to Licensee: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Attention: Village Administrator Each party shall have the right to designate other or additional addresses or addressees for the delivery of notices, by giving notice of the same in the manner as previously set form herein. (17) COUNTERPARTS: This Agreement may be executed in multiple counterparts, each of which shall be an original, but all of which shall constitute one and the same Agreement. (18) REVIEW: Licensee has had the opportunity to review this Agreement with their legal, tax, or other advisors. Licensee has carefully and fully read this Agreement and understands all of its rights and alternatives. In executing this Agreement, Licensee acknowledges ihat Licensee's decisions and actions are entirely voluntary and free from any mental, physical, or economic duress. [REMAINDER O F PAGE INTENTIONALLY LEFT BLANK] 2476/06/196715 VI 9/56/03 �381 I IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the date first written above. GENERAL MOTORS CORPORATION By: Name: Title: VILLAGE OF SLEEPY HOLLOW • By: Name: Title: ; I I 2476/06196715 VI 9/16,113 -6- i.+-*^\"..«- •*. •"».,.^>-a-.»jii^ > '3^**"* » - _ * _ • & J ^ « ^ j & s t i - t a c a # l ^ ^ - i * < O t i i £ S f 4 _ i j _ | g g i | �390 I EXHIBIT A License Area I I 2476/06/196715 VI 9/16/03 -„.*.T UaL!sV»'«-Bi«ioi» sk^iau.-:--£S-^-^i^^^^^^sSiJnt^i~jeiS^f*&^^^^Ss^^^M �391 I Public Works Report September 16,2003 The Department of Public Works is preparing for the hurricane that is due to hit us Thursday and Friday this week. AH our emergency equipment is being serviced. Coordinating all emergency procedures with the Mayor on how we will be responding to any calls for assistance. In case of emergencies residents can call the Police Department at 631-0800, Department of Public Works at 631-3624 or Village Hall at 366-5106. Sidewalk 50/50 project is on going and will continue weather permitting. The new street light replacement program is continuing. We are now starting a new street sign replacement program. We have received reimbursement from the state for our repaying projects that were completed. I Douglas Park Newr gates are being installed at Douglas Park. Devries Park The playground at this park is obsolete and we are in the process of redesigning the playground area. Kingsland Point Park A lot of tree pruning is taking place in this park. I . &# i v-CJrv^rjJ*'* — J-^S* i J t s ^ A ^ ^ a k i ^ ^ t ^ i ^ ^ ^ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-09-16 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text