https://sleepyhollow.localarchives.org/files/original/14ef4a021b81fbc2da4b079961e5e24e.pdf f8c8c58029c29ed364553e499456f229 PDF Text Text 398 I A regular meeting of the Board of Trustees was held on Tuesday, October 14,2003 at 8:00 pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New YorkPresent: Mayor Philip Zegarelli Mario DiFelice Richard Spota James Hart Donald Stever Richard Zieja Kay Brown Grala Trustees Also Present: Dwight Douglas, Village Administrator Robert Ponzini, Village Attorney Abraham Zambrano, Village Treasurer I Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. He asked that everyone remain standing for a moment of silence for Msg. Cecil Potocek of Holy Cross Church who passed away recently. Approval of Minutes Trustee DiFelice moved, seconded by Trustee Hart to approve the minutes of September 16, 2003, motion carried unanimously. Trustee Zieja moved, seconded by Trustee Grala to approve'the minutes of October 7, 2003, motion carried unanimously. Approval of Warrants Trustee Grala moved, seconded by Truste Hart to approve the warrant of October 14,2003 subject to the review, approval and signature of the Mayor and the Village Treasurer, motion carried unanimously. Total of the General fund is S462,514.1S, total of the Water & Sewer fund is S 21,362.41 and the total of the Capital fund is SI 75,433.57 I Mayor's Announcements Mayor Zegarelli commented that a non-ribbon, ribbon cutting ceremony for the paddle ball tennis courts at Devries field took place. Two Auxiliary Police Officers, Eli Samaras and Shane Shelton were sworn in by Mayor Zegarelli. Public Comments Mario Belanich asked about the status of the call boxes. Trustee Spota reported on the progress and Chief Warren commented that all call boxes are working. Mr. Belanich asked when the Auxiliary Police start w orking for the village. 1 �399 Trustee Spota commented that there is an issue regarding the Auxiliary Police carrying guns and that we are working on this and other issues. Don Caetano commented that we need a Youth Officer. Sunny McLean suggested that the Board request that the meetings that are aired live on channel 15 and 96 be aired area wide on channel 78. Mayor's Report Mayor Zegarelli stated that there will be a senior management meeting this Friday at 8 am in Village Hall. Tarrytown is requesting to use our pistol range. We need a certificate of insurance from them before this can take place. Trustee Reports Trustee DiFelice read the attached Public Works Report. Trustee DiFelice commented that we should send a letter to the school district requesting that they do not hold their referendum during the winter when residents cannot get out if the weather is bad. Trustee Spota reported that Officer Robert Sturgis has received a certificate of training for completing a basic juvenile course and Officer Bobby Checchi received a certificate of training for completing the advance juvenile course. Chief Warren attended a workers' compensation seminar last week. Trustee Spota commented that the Public Safety Committee will meet on Monday, October 20, 2003 at 7:30 pm. Trustee Hart read the attached Parks Report. Trustee Grala commented that the Village has published a list of Village Officials with their phone numbers in English and Spanish which will be given out to the residents. Trustee Grala thanked Joe DeFeo and Father Gorman for their support for Community Television's move from the Neighborhood House to St. Teresa hall. Trustee Zieja read the attached Fire Wardens Correspondence and he moved to confirm the appointments, seconded by Trustee Hart, motion carried. Trustee Stever had no report. �m\: i Administrator's Report Dwight Douglas commented that Arbor Day ceremony has been postponed to October 22, 2003 at 8 am. We are going out to bid for the Margotta Courts playground equipment and landscaping on October 31 s 2003. Mr. Douglas met with the landscaper and architect at the County and we are moving ahead with the concept plan for Barnhart Park. We are looking for any historic pictures of Barnhart Park. Resolutions-Attached Old Business- None i New Business Trustee DiFelice commented that John Maffucci has written a book called the Sing Sing Connection and will be having a book signing on November 8,2003 in Village Hall. Mayor's Report Mayor Zegarelli commented that the school board has asked for a joint meeting with Sleepy Hollow and Tarrytown. The executed contract between GM and the village regarding the use of the GM site is now on file. There being no further business, Trustee DiFelice moved, seconded by Trustee Grala to adjourn the meeting, carried. Respectfully submitted, Angela Everett Viiiage Clerk I 3 �401 I R-l Resolution of the Board of Trustees of the Village of Sleepy Hollow Ratifying Certain Fire Department Policies Whereas, the Mayor and Board of Trustees on October 7,2003 reviewed sections of the Fire Department policy handbook provided by Fire Chiefs and on file in the Village Clerk's office and found said policies to be in order and designed to provide for safe and orderly firefightingin the village, and Whereas, by prior action the Fire Wardens and Companies have reviewed and approved the draft polices provided to the Mayor arid Board of Trustees, I Now, Therefore, Be It Resolved that, the Village Board herein adopts the aforesaid sections of the Village of Sleepy Hollow Fire Department Policy Manual, effective immediately. Trustee Moved by: St e v e r Trustee Seconded by: Z i e j a Resolution #__, Date: October 14,2003 10/191/03 I Vote: 7-0 �40£ Meeting Date: 10/14/03 Resolution #: 10/192/03 Resolution of the Board of Trustees of the Village of Sleepy Hollow Vacation Carryover Policy Whereas, the Mayor and Board of Trustees have reviewed vacation policies contained in the current Teamster's union contract, PBA union contract and MEU contract related to provisions detailing the requirements for carrying over unused vacation leave from one year to the next, and Whereas, the Mayor and Board of Trustees have received requests from a number of personnel to carryover accrued vacation leave or to be paid out for some portion of said leave through payroll, and Whereas, the Mayor and Board of Trustees now would like to both respond to said specific requests and to set general policy for carryover of vacation or cash payment in lieu of vacation leave. Now, Therefore, Be It Resolved that the vacation carryover request of 10 days submitted by Dwight Douglas and Sam Caccamise is herein approved, and Be It Further Resolved that the request submitted by Joseph DeFeo and Richard Gross to receive cash payment for 20 accrued vacation days is herein approved, and Be It Further Resolved that for those employees not covered by specific union contract provisions dealing with the carrying over of accrued vacation leave from one year to the next, the Board of Trustees herein establishes the following policy guidelines: 1. In general, vacation leave shall be utilized in the year in which it is earned. 2. At the Mayor's discretion and upon the advice and consent of the Board of Trustees, up to 10 accrued vacation days may be carried over to the subsequent year or paid out in cash at year's end. 3. Employees with documented unused vacation leave authorized and accrued from prior year(s) exceeding the current 10 vacation leave days noted above shall be paid out for said leave at a schedule to be established by the Mayor and Board of Trustees and determined in consultation with the individual employees and the Treasurer, and Be It Further Resolved that a copy of this resolution shall be provided to the Department Heads for implementation and follow up. Moved: Trustee Zieja Seconded: Trustee Grala Vote: Unanimous �V i>£ 403 I Resolution of the Board of Trustees Approving and Ratifying Employee Termination Whereas, allegations of misconduct by Ms. Theresa Demoret which occurred during the course of her employment with the Village of Sleepy Hollow were brought to the attention of the Mayor, the Village Administrator and the Board of Trustees; and i Whereas, on or about September 3, 2003 a due process hearing was held during which Ms. Demoret was provided an opportunity to respond to the allegations against her and present any information she had in her defense; and Whereas, the Mayor has announced his decision to terminate Ms. Demoret's employment with the Village of Sleepy Hollow effective September 17, 2003, Now, Therefore, Be It Resolved that the Board of Trustees herein approves and ratifies the Mayor's decision to terminate the employment of Ms. Demoret and directs the Village Clerk to so notify the Westchester County Civil Service Department, I Trustee Moved by: ala Date: October Resolution # October 14, 2003 Gr Trustee Seconded by: Hart 10/193/03 Vote: 7-0 On r o l l c a l l , Trustees D i F e l i c e , Haet, Spota, Grala, Stever and Zieja voted yes and Mayor Z e g a r e l l i voted yes �404 I Meeting Date: 10/14/03 Resolution #: 10/194/03 Be it resolved that the Board of Trustees does hereby approve the appointment of Arthur Reeves, 100 College Avenue, Sleepy Hollow, New York as part-time Parking Enforcement Officer effective October 27,2003 at an hourly salary of S11.00 per hour. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Hart Seconded: Trustee Spota Vote: 7-0 I I �405 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Letter Agreement Execution Waterfront Open Space Master Plan Whereas, the Mayor and Trustees of the Village of Sleepy Hollow have requested and received a draft October 2,2003 letter proposal (annexed hereto) from Beyer, Blinder, Belle, Architects & Planners LLP, 41 East 11 Street, New York, New York 10003 to perform and coordinate the delivery of certain services as detailed therein, and Whereas, review of said proposal indicates that the tasks and costs ascribed thereto, subject to minor clarifications, are required and appropriate to insure the proper development of the Village's waterfront as part of the overall redevelopment of the former General Motors site and adjoining areas, and Whereas, the developer of the General Motors site, Roseland Property Company of 233 Canoe Brook Road, Short Hills, New Jersey 07078 has participated in the discussions leading up to the development and submission of the aforesaid letter proposal and have indicated their support for said initiative and intent to finance approximately one half of the cost of perforrning the work described therein, Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Mayor to execute a letter agreement in the general form as contained in the annexed draft, subject to co-execution by Roseland Property Company, and Be it Further Resolved that the Village Board herein amends the 2003 capital budget to include funding for the undertaking of this initiative. Moved:Trustee Spota Resolution # 10/195/03 Date: 10/14/03 Trustee Seconded: DiFelice Vote: 7-0 �02 October 2003 •. Dwight Douglas, Village Administrator ; Village of Sleepy Hollow .' Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Waterfront Open Space Master Plan - Ref. #1814.04 Dear Dwight: - Following our discussions on June 16 and our site tour on June 24 and on September 25 th with Roseland Property Company and the Mayor, 1 am pleased to respond to your request with this revised proposal to create a conceptual Open Space Master Plan for the waterfront area of Sleepy Hollow. The purpose of the Plan is to create for Sleepy Hollow, as it revisions its waterfront from industrial to mixed use/residential uses, a comprehensive open space system to serve the Village for the future by linking several existing parks with the new waterfront development We understand that the final work product will be considered with the Draft Environmental Impact Statement Area of Study . " The study area will include Barnhardt Park and the adjacent former Duracell site; the entire GM and Ichabod's Landing sites; and the adjacent parcels, including Horan's Landing Park, Kingsland Point Park, DeVries Park, and Phillipsburg Manor (see attached map). ' * Goals of Study 1. Creation of a world class waterfront destination for the region, with the ability to interface with proposed commercial/restaurant/residential uses. 2. Creation of a Village-wide sports complex in the vicinity of DeVries Park, Kingsland Point Park and the northern portiofi of the General Motors site, including such existing/contemplated uses as soccer, community pool, in-line hockey, baseball. Little League and paddle tennis. 3. Comprehensive integration of the approximately 96-acre GM site with the . , Village's surrounding trail network and inter-connection to Kingsland Point Park, Barnhart Park and the Horseman's Trail. 4. Incorporation of contemplated expansion programs for the east side of the GM property by Historic Hudson Valley (HHV) (Philipsburg Manor) and Village of Sleepy Hollow (DeVries Park and DPW) facility. The schematic plan would also focus on the potential connections to Barnhart Park and DeVries Park, common parking opportunities, field locations, recommendations on design and lighting. �3u£ I Dwight Douglas, Village Administrator Village of Sleepy Hollow Re: Waterfront Open Space Master Plan 02 October 2003 - page 2 5. Identification of streetscape improvements for the area along Beekman Avenue between the proposed Lighthouse Landing and Teresa Street. Scope of Services I I 1. Collection of Data - Assisted by you and Saccardi & Schiff, we will collect relevant base plans as well as technical and planning documents, and the program and space requirements for the Department of Public Works Yard. We will provide photo-documentation of the existing conditions. The team will review the following documents: a. Roseland Property Co. concept plan for the GM site. b. Village of Sleepy Hollow Parks and Recreation Study for Improvements to Parks and Recreation Facilities. c. Kingsland Point Park Master Plan (Westchester County) d. Ichabod's Landing revised FEIS and site plan. e. East side concept plan prepared by F. P. Clark & Associates. f. Preliminary conceptual expansion plans prepared by ED AW. g. Conceptual plans prepared by Malone & McBroom for Kingsland Point Park, DeVries Park and Barnhart Park. h. Horseman's Trail grant application. i. Greenway Plan. j . Appropriate sections of the Village's recently completed Waterfront Linkage Study. 2. Coordinated by you, v/c will attend three meetings with interested parties to determine desired program requirements for the Open Space. 3. We will prepare an analysis of opportunities and constraints. 4. We will develop two alternative approaches to the open space plan to assist you in determining the best approach. Plans, informal sketches, and photos of comparables will illustrate each alternative. 5. We will present the work to date at a work session of the Citizens Advisory Group, followed by a half-day public work session. fett l^lfecpffiOlS^led P t o j | �408 I Dwight Douglas, Village Administrator Village of Sleepy Hollow Re: Waterfront Open Space Master Plan 02 October 2003 - page 3 1. 2. We will participate in discussions with the Village to determine the best and most workable aspects of the two alternatives. We will further develop the recommended plan, including a rendering of a new waterfront park highlighting other active and passive recreation uses; details on street furniture, gazebos, shelters, kiosks, bandstands, lighting, etc.; details on walking materials; conceptual designs and locations for public piers and other water related features; schematic waterfront planting plan accommodating the influence of weather and salt-spray from the Hudson; and conceptual locations for parking to serve the waterfront and other open space resources and illustrate it with rendered site plans, three enlargements of the plan as appropriate, a bird's eye perspective sketch and two eye level sketches. I Team Beyer Blinder Belle will lead the team, provide overall coordination and comprehensive planning services, and will be the prime contractor with the Village. EDAW will provide supporting landscape architecture and recreation planning services. Frederick Bland, FAIA, AICP will lead Beyer Blinder Belle's work and Richard Mahadeen will lead EDAW's work. Sdieduie Part A - Analysis and Alternatives Item 1. 2 weeks 2. 2 weeks 3. 3 weeks 4. 4 weeks 5. 2 weeks 13 weeks Part B - Recommended Plan Item 1. 4 weeks 2. 4 weeks 8 weeks Fee For the Scope of Services described, the fee is as follows: Part A $38,000 PartB 20.000 $58,000 In addition to the fee outlined above, we are to be reimbursed for expenditures made by us, or our consultants specifically for the project, such as: transportation, reproduction of I �ZOb Dwight Douglas, Village Administrator Village of Sleepy Hollow Re: Waterfront Open Space Master Plan 02 October 2003 - page 4 documents; photography; long distance telecommunications; messenger or courier service charges and other like expenses; and as may be authorized by you, renderings, scale models, mock-ups and off-hour expenses, and the fees of Special Consultants retained by us. Our billings for such reimbursable expenses shall be marked up ten percent (10%). We will provide monthly invoices reflecting work accomplished during the month, as well as reimbursable expenses. Invoices unpaid for longer than 30 days of receipt of invoice shall bear interest at the rate of 1% per month. We are delighted to undertake such an important study for the citizens of the Village of Sleepy Hollow. If the above appropriately describes our agreement, please so indicate by signing below and returning a copy for our files. Sincerely, Agreed, Village of Sleepy Hollow Frederick Bland, FAIA,AICP Beyer Blinder Belle Architects & Planners LLP By Name. Title_ Date Agreed, Roseland Property Company By Name. Title_ c c Dave Smith, Saccardi & Schiff Richard Mahadeen, ED AW, Inc. Date �410 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Bid Awards Riverside Pump Station Upgrade Whereas, plans and specifications to upgrade the Riverside Drive Pump Station have been drawn up by the Village Engineer and approved by the Westchester County Health Department, and Whereas, by prior action the Village Board has authorized execution of a license agreement to occupy certain Metro North lands adjacent to the pump station to permit the placement of a backup generator as part of the planned improvements, and Whereas, pursuant to public bidding six qualified general contractor bids and two qualified electrical contractor bids have been received and the low bidders identified as follows: General Contractor: May Construction Co., Inc. P.O. Box 624 Old Greenwich, CT 06870 Electrical Contractor: Atlantic Electric Inc. P.O. Box 59 Mahopac, NY 10541 Bid amt: $192,000.00 Bid amt: $88,735.00 Whereas, three hundred thousand dollars in funds have been provided from the Kendal Corporation for offsite sewer improvements and are available to undertake the improvements contemplated under this project, Now, Therefore, Be It Resolved that, the Village Board herein accepts the bids of May Construction Co., Inc and Atlantic Electric Inc. in the amounts as detailed above and authorizes the Mayor to enter into contracts for the work to be performed and to take any and all other steps necessary to effectuate the intent of this resolution And, Be It Further Resolved, that funds be provided for said contract from monies paid to , the Village by the Kendal Corporation for this work. Moved T r u s t e e D i F e l i c e Second: T r u s t e e S t e v e r Resolution# 1 0 / 1 9 6 / 0 3 p a t e : October 14,2003 Vote: 7-0 �411 •Si-fr I : Millbrooke Office Centre 20 Milltown Road, Suite 10 . Brewster, NY 10509 - Tel: 845-279-2220 Fax: 845-279-8909 5 ENGINEERING MEMORANDUMS Dwight Douglas ; Village Administrator To James J. Hahn, P.E. Town Consulting Engineer From I .October7,2003 : Dated. : Subject : : ; Riverside Drive Pump Station :-Village of Sleepy Hollow On August 11, 2003, at 3 ptn, the eight bid proposals received for the referenced project were opened at the Village Hall and publicly read aloud. PROJECTD^cmvyim /yf The work consists of the rehabilitation of the Riverside Drive Pump Station including the installation of a submersible pump and appurtenances, replacement of the impellers in each dry pit pump, installation, of anew generator and appurtenances, installation of a new flowmeter and other related work, and preparing, restoring and cleaning the project areas all in accordance with the plans and specifications. The Contractor's names, addresses and bid amounts are as follows: . I GENERAL CONTRACTORS BID AMOUNT May Construction Co., Inc. P.O. Box 624 Old Greenwich, CT 06870 S192,00O?O0- Stratis Contracting Corp. General. Contractors & Engineers 7 Corporate Drive Peekskill.NY 10566 S205,80a00 E N V I R O S ASCC '.','•". N T N :.T A . L M. E U D I E S A N D R E P C I V I L O R T S :--'« E N G I N E E R : : .: I N O D E S I G N AWWA VfBF . - Alt-i* arK-tef^A -jift-S'-f -"J^-*rCt'™'*1" PSJ*-"-* f-^s.1. £ JfJ* t - «_ n ^ r i ^- *i "^^(i^^b^t^^sfes^^-^iy&^fflK �412 i i f I Dwight Douglas Riverside Drive Pump Station October 7,2003 Page Two .'••)-/ . GENERAL CONTRACTORS BmAMQUNT Eventus Construction Co., Inc. P.O. Box"419 Amawalk, NY 1050J-0419 $215,000.00 Wilken Construction Corp. P.O.Box 429 Crugcrs, NY 10521. $217,617.00 : Cirrus Construction Co., Inc. 343 Adams Street P.O. Box 399 Bedford Hills, NY 10507 $234,400.00 Centrum Jet Fuel Inc. 2684 Route 22 Patterson, NY . $247,500.00 ELECTRICAL CONTRACTORS BID AMOUNT Atlantic Electric Inc. P.O. Box 59 Mahopac, NY 10541 $88,735.00 AU Bright Electric A Division of Fran Corp. 100 Snake Hill Road West Nyack, NY 1.0994 $135,000.00 • . . . ' - / . . - . ' " . I - - - - - - u - After reviewing the low bids, the cost of the project will exceed the design engineer's construction' cost estimate. Based on review of the project file, the costs of the project increased due to Westchester County Health Department improvement requirements during the approval process. The low bidders, May Construction and Atlantic Electric have submitted responsive bids and satisfactory work references as required and have been successful in completing similar projects I �iy.t *. 413 >m I Dwigbt Douglas Riverside Drive Pump Station October 7,2003 :Page Three throughout Westchester County. Therefore, if the Village intends to undertake this project, I; recommend that May Constniction(general contractor) and Atlantic Electrt6(elcctric?i contractor); be accepted as the low bidders and have the project work proceed pending the Contractor's submittal \ of bonds and insurance for this work. I also recommend that, to avoid delay, the Board award the project to said contractors subject to the Village Attorney's approval of said bonds and insurances. If there are any questions, please do not hesitate to contactme at your earliest convenience. I Iccpyhollow/rivepiiiTLp/rivcircc I .'•*•- -V Iv"- ;.>'W*-Jfcri i r 3 J �414 I PUBLIC WORKS REPORT October 14,2003 Starting October 15 th only leaves may be put out in the street at the curb every day. Brush must be placed at the curb line. Sidewalk 50/50 program is coming to a close for this year. Sidewalk on Webber Avenue has been extended to the corner of route 448. I Street light repairs are ongoing. We are in the process of getting our snow equipment ready for the upcoming winter. I *^ w --> s* - Vs—V,- i c ^ j * 1" ^ J S i !f"*£ " i ~y~* Z»cS^&^tfa£<&£&!&$rrii'> *t^5^* ^-J* **£&£&£»*&&*£#, �;*ii# I * *m PARKS REPORT October 14, 2003 The electrical service for the paddle ball courts is being installed. Sykes Park Water was turned off at Skyes Park. Douglas Park Temporary road had been cut in for the hayride and will be made permanent after the gates are installed there. Kingsland Point Park Tree pruning is ongoing. I I „ * - ^ - J » •.(/-,»: «^.4roSft �416 I SLEEPY HOLLOW FIRE DEPARTMENT Sleepy Hollow, New York John Korzelius Chief Engineer Jose Ojito First Assistant Chief PaulCappello Second Assistant Chief Fire Patrol Org. 1876 Pocantico Hook and Ladder Org. 1878: Rescue Hose Co. No. 1 Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 To: Mayor & Board of Trustees From: Board of Fire Council Re: Fire Department Policy THIS DEPARTMENT NEVER SLEEPS I Dear Mayor & Board of Trustees: Please be advised that Chris Murray has been elected and passed as an active member of Union Hose Co. No. 2. Paul CappellovSecretary Board of Fire Council I ^-^^•iri^is^ i ^^^k'^^-I^'J^-^^^^^&^^^^k^^^^M^^^^^ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-10-14 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text