https://sleepyhollow.localarchives.org/files/original/25c0c387d0a035c62ea15ab4885422a8.pdf 359a32af2f75479bac346f1fdbacd307 PDF Text Text o> 528 \ *i '< I A regular meeting of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 25,2003 at 8 pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli Mario DiFelice Richard Spota Kay Brown Grala Richard Zieja Trustees Also Present: Dwight Douglas, Village Administration Abraham Zambrano, Village Treasurer Robert Ponzini, Village Attorney i Absent: Trustee Donald Stever Trustee James Hart Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli commented that an executive session took place to discuss litigation and personnel, but no action was taken. Approval of Minutes Trustee Zieja moved, seconded by Trustee Grala to approve the minutes of October 14,2003, motion carried unanimously. Trustee Grala moved, seconded by Trustee Spota to approve the minutes of October 28, 2003, motion carried unanimously. Trustee Spota moved, seconded by Trustee DiFelice to approve the minutes of November 4„ 2003, motion carried unanimously. Trustee DiFelice moved, seconded by Trustee Zieja to approve the minutes of November 18,2003, motion carried unanimously. I Approval of Warrants Trustee Zieja moved, seconded by Trustee Grala to approve the warrants of November 25,2003 and authorize the Treasurer to pay the bills, subject to review, approval and signature of the Mayor and Treasurer, motion carried unanimously. Total of the General Fund is S366,364.23, the Parking Authority total is $986.84, Water & Sewer fund total is SI 1,366.10 and the Capital fund total is $162,009.77. Public Comments Mario Belanich asked when the plaques with names of those who donated for the trees will be installed. The Mayor commented that we are working on i t 1 �529 Mr. Belanich asked about a new bulletin board in front of Village Hall. The Mayor responded that we received a bulletin board from Mr. Perlmutter and it has to be rewired before we can put it up. Mr. Belanich commented that the red light at the top of Beekman Avenue is very long which creates a dangerous condition when cars are merging. Trustee Reports Trustee DiFelice read the attached Public Works Report. Trustee Spota reported that the Public Safety Committee met on Monday. Police Department training took place recently. Lt. Barry Campbell, Sgt. Nick Bizzaro, Sgt. Paul Hood, Sgt. Tom Eaton, Detective Jose Quinoy, Officer Richard D'AUesandro, Officer Sonia Hennessey, Officer Vincent Lombard!, Officer Don Pellegrino and Paul Cappello completed training in Domestic Violence in Children. Police Officer Richard D'AUesandro Officer Charles Zekus successfully completed the Counter Terrorist Education Course. Sgt Greg Camp and Officer Sonia Hennessey successfully completed sixteen hours in Police Lockup training. Trustee Grala reported that Community Television is working on setting up their studio in St. Teresas. Sunny McLean needs volunteers, furniture, carpeting, etc Anyone who can help with this would be greatly appreciated. Trustee Grala commented that we are working on a survey regarding Cable television that we want to distribute to all resident for their input. Trustee Zieja read the attached Fire Council's correspondence. Trustee Zieja moved, seconded by Trustee DiFelice to approve their actions, carried. Administrator's Report Dwight Douglas reported that the building fee report for 2002-2003 has been received. The Cedar Street sidewalk project is underway. The Public Schools district has prepared their final impact statement Resolutions-Attached Mayor's Report Mayor Zegarelli appointed Trustee Grala to the Library Board to fill the unexpired term of Trustee Zieja; Trustee DiFelice moved to confirm the Mayor's appointment, seconded by Trustee Spota and carried. 2 �«»£ I 530 Mayor Zegarelli appointed Trustee Zieja, Irene Amato and Jean Balthazard to a Special Joint School Board Committee. Trustee Spota moved, seconded by Trustee Grala to confirm these appointments, motion carried. Old Business-None New Business-None Communications. Petitions and Requests Village Clerk read correspondence from North Tarrytown Market at 185 Valley Street informing the Village that they have applied for an eating place beer license. (Referred to Police Chief) Village Clerk read correspondence from Paraiso Costeno Restaurant at 175 Valley Street informing the Village they have applied for an additional liquor license at the above address. (Referred to Police Chief) i The Mayor received correspondence from the Public Schools of the Tarrytowns informing us that they are holding their annual toy drive. The Mayor was in receipt of a letter from Leonard Andrew regarding the Zoning Board meeting held in October. The Board should have received a memo from Robert Stiloski regarding the Westchester County mandated Home Improvement license. He has received letters from residents regarding the proposed development on Fremont Road. Mayor Zegarelli received a letter from Nick Cicchetti regarding the DEC chemical treatment of Fremont Pond. He was in receipt of a turn-off notice for 148 Cortlandt Street and 157 N. Washington Street There being no further business, Trustee DiFelice moved, seconded by Trustee Zieja to adjourn the meeting, carried. I Respectfully submitted, Angela Everett Village Clerk 3 �1,1 531 I Sleepy Hollow Fire Department Memo T<K Mayor & Board of Tj From: Fire Dept Council Date: 11/25/2003 Ras Active Membership Please be advised that the fblowhg persons were etected to active memberehp. 1) DavidRusselof137BeekmanAve. Union Hose Co. No. 2 2) Michele Santos of 330 South Broadway Columbia Hose Co. No. 3 I I 1 �•Ll'.V,.(. 532 PUBLIC WORKS REPORT November 25,2003 REMINDER!!!!! VILLAGE OFFICES ARE CLOSED Thursday THANKSGIVING DAY AND FRIDAY THIS WEEK TOMORROW. WEDNESDAY IS ONLY RECYCLING THROUGHOUT THE VILLAGE. REGULAR GARBAGE PICK UP WILL RESUME NEXT WEEK LEAF PICK-UP, YARD WASTE AND BRUSH WILL BE PICKED UP UNTIL THE END OF DECEMBER OR THE FIRST MEASURABLE SNOW FALL. CHRISTMAS TREES WILL BE PICKED UP DAILY UNTIL JANUARY 16 T H 2004 WHEN PLACED AT THE CURB. Christmas decorations and lights are being put up. Tree pruning/removal is ongoing when weather permits. Quarterly water meter reading is completed. » We are in the process of installing the footings for the new ambulance building extension. �533 I Meeting Date: 11/25/03 Resolution #: 11/222/03 Be it resolved that the Mayor and Board of Trustees does hereby approve pay increases for the following School Crossing Guards retroactive to September 5, 2003. Theresa Connolly Silvia Copas JohnLofaro $12.75/hr. 11.50/hr. 12.50/hr. Moved :Trustee DiFelice Seconded :Trustee Spota Vote:Unanimous I Resolution #: 11/223/03 Be it resolved that the Mayor and Board of Trustees does hereby set the hourly salary for a Police Matron at $15.00 per hour. MovedrTrsutee Spota Seconded:Trustee Grala Vote:Unanimous Resolution #: 11/224/03 Be it resolved that the Board of Trustees does hereby set the following dates for work sessions and board meetings for the month of December. Work Sessions- December 2"d and December 9th . Board Meeting: December 16* ; and any additional meetings will be at the call of the Mayor in case of emergency. Moved :Trustee Grala Seconded :Trustee Zieja Vote:Unanimons �534 CM I /f-f Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution Inter-Municipal Agreement WMD Training and Equipment Whereas, The Department of Emergency Services (DES) of Westchester County has submitted a draft Inter-Municipal Agreement to the Village of Sleepy Hollow which would provide for the provision of training and materials to emergency "first responders': in the village, and Whereas, such training and equipment will assist in educating and protecting Village police,fireand ambulance corps members in dealing with emergencies, i Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Mayor to execute the attached Inter-Municipal Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Trustee Moved by: Z i e j a Trustee , Second by: D i F e l i c e , Vote: Unanimous Resolutionff 1 1 / 2 2 5 / 0 3 '.Date: November25,2003 I .... . i / , - , ^ ; �«.<: 535 ster »vcom Memorandum ^-ssst-^Q .^ D e p a r t m e n t of E m e r g e n c y ServicesvV * To: All Municipal Officials From Commissioner Patrick Kelly, Emergency Services Re: WMD Equipment to be provided Date: November 6, 2003 Dear Official: The Department of Emergency Services (DES) in Westchester County is the representative to the NY State Weapons of Mass Destruction (WMD) Task Force in Albany for Westchester County. As such, we are responsible to apply for, receive, distribute and manage training, drills and supplies of equipment provided through this grant process. In the course of administering this grant, DES will be providing specialized WMD equipment to all first responders, for the foreseeable future, in order to provide protection to them during WMD emergencies. In order to do this we must enter into Inter-Municipal Agreements (IMA) with the municipalities that receive this equipment. Attached, is a generic IMA that will allow DES to distribute this equipment to first responders in your community. I am asking that you sign and return this IMA with all the required paperwork ASAP so we can distribute this equipment when it is available. The attached agreement is only good until 12/31/03, when the current Board of Legislators, terms expire. In January, I will have to resubmit this paperwork to the new BOL and this will delay the distribution of this vital equipment. Therefore, if you can get this agreement signed and retuned prior to the above date, we will be that much closer to providing your responders with this equipment. Please return the completed IMA to: Symra D. Brandon 148 Martine Ave., 9 th Floor White Plains, NY 10601 I Thank you for your prompt attention in this matter. If you have any questions about this IMA please contact Symra Brandon at 914-995-2934. * 4 Dana Road Valhalla, NY 10595 Telephone 914-231-1850 Fax 914-231-1622 www.westchesteTgov.com/emergserv KV n- ^-*-''Kts*SsWW* �536 I THIS AGREEMENT, made the •. day of _ _ , 2003 by and between: THE COUNTY OF WESTCHESTER, by and through its Department of Emergency Services, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County",) and i VILLAGE OF SLEEPYHOLLOW a municipal corporation of the State of New York, having an office and place of business at ___ (hereinafter referred to as the "Municipality"). WITNESSETH: WHEREAS, the State of New York received a grant from the Federal Government for the purchase of specialized equipment (the "Equipment") to better respond to Weapons of Mass Destruction and to prepare a three-year statewide Domestic preparedness Strategy; and WHEREAS, the State and the County have entered into an agreement whereby the necessary equipment that the state has purchased in bulk will be issued to I the County for its use and for distribution to the local municipalities; and WHEREAS, the County now desires to enter into an intermunicipal agreement with the Municipality for the distribution of the aforesaid specialized equipment NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties agree as follows: �' f t 537 1. GENERAL TERMS: The Equipment to be issued pursuant to this Agreement is intended to enhance the ability of the County's First Responders to safely and successfully detect, stabilize or mitigate Weapons of Mass Destruction. The Municipality acknowledges and understands that the Equipment to be issued hereunder is not intended to provide all the equipment appropriate and necessary for the operation of a Hazardous Materials Response Team. The County shall provide to the Municipality the Equipment provided by the State to the County for this purpose. The County will provide to the Municipality an Equipment list as soon as it is available, which list may be amended from time-to-time by the County. The Municipality acknowledges that the Equipment to be issued is subject to the availability of funding from the State and that although replacement Equipment or additional supplies are not currently anticipated to be provided, the County reserves the right to expand the scope of Equipment provided in the event additional funding becomes available. 2. AUTHORIZED USE OF EQUIPMENT: The Municipality agrees that the Equipment shall only be used for appropriate training exercises and for emergency response situations, such as responding to a Weapons of Mass Destruction incident, a mutual aid request in accordance with law (such as General Muncipal Law §§ 209-e and 209-f setting forth the State Fire Mobilization and Mutual Aid Plan and the Hazardous Materials Incident Response Plan) involving the same or other Deployment or Redeployment of the Equipment out of the Municipality as authorized by the County and the State. 3. MUNICIPALITY'S RESPONSIBILITIES AND EQUIPMENT TRANSFER CONDITIONS: a. The Municipality agrees it shall ensure that only qualified persons will utilize the Equipment and that it shall verify that such persons have fulfilled their initial 2 �538 »v>X' I and on-going training requirements in accordance with the Occupational Safety and Health Administration (OSHA) regulations. b. The Municipality shall arrange for the intended users and operators of selected Equipment to complete a County-provided orientation that will familiarize the Municipality with the Equipment, as appropriate. c. The Municipality agrees that it shall maintain the Equipment in proper working order and calibrate per manufacturer's recommendations. The Municipality further shall assume all operational, decontamination and disposal costs associated with the Equipment. d. The Municipality agrees that it shall properly decontaminate or dispose of any Equipment in accordance with the manufacturer's recommendations and all applicable laws and regulations. The Municipality agrees that it shall dispose of any contaminated Equipment in accordancewith all applicable laws and regulations. e. The Municipality agrees that it shall keep all of the Equipment as a single unit available for immediate Deployment or Redeployment by the Municipality through any Mutual Aid Request within Westchester County. Deployment or Redeployment of Equipment outside Westchester County will be made within a reasonable time frame. f. The Municipality agrees that the State may Redeploy the Equipment if it is determined to be needed in another area as directed by the County Department of Emergency Services (the "Department") or the State Emergency Management Office ("SEMO"). The Department or SEMO will provide the advance notice to the authorized jurisdiction representatives if it is deemed necessary to Redeploy the Equipment due to an occurrence, imminent threat or increased vulnerability outside of the jurisdiction. 3 �539 . . « . < • ' g. The Municipality agrees that the Department reserves the right to reissue Equipment in the event of a breach of this Agreement, or if the Equipment is not being used to its full potential, is being misused or has been returned for Reissuance to the Department by the Municipality. In the event the Department determines that reissuance is necessary, the Municipality agrees to undertake whatever actions are reasonably requested by the Department to transfer the Equipment back to the Department for reissuance. h. The Department agrees that it shall not sell or otherwise transfer ownership of the Equipment. The Municipality acknowledges and agrees that title to the Equipment will remain at all times with the County. 4. TERM: The term of this Agreement shall commence on and expire on j , unless terminated sooner by the County's Commissioner of Emergency Services or his designee (the "Commissioner") as provided herein. 5. ISSUANCE OF EQUIPMENT: The Municipality shall be responsible for accepting issuance of the Equipment and shall execute a document, which itemizes the Equipment issued to the Municipality. The form shall at a minimum contain the quantity, make, model and serial number of each item of Equipment. The County shall retain ownership of the Equipment after its distribution to the Municipality. 6. AUDIT: The Municipality agrees to utilize the Equipment only for the purposes and activities set forth in this Agreement and shall keep an accurate accounting of all Equipment received pursuant to this Agreement. The Municipality shall be subject to on-site auditing by the County or the State. 7. TERMINATION: (a) The County, upon thirty (30) days notice to the Municipality, may terminate this Agreement in whole or in part when the County deems it to be in its best interest 4 �540 I (b) In the event the Commissioner determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for forty-eight (48) hours after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement- Notice shall be effective on the date of receipt. Without limiting the foregoing, upon written notice to the Municipality, repeated breaches by Municipality of any particular duty or obligation under this Agreement shall be deemed a material breach of this Agreement justifying termination for cause hereunder without requirement for further opportunity to cure. Notice shall be effective on the date of receipt. • 8. ASSIGNMENT: Any purported delegation of duties or assignment of rights under this Agreement, without the prior express written consent of the County is void. 9. COMPLIANCE WITH LAW: The Municipality shall comply, at its own expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to the Municipality as an employer of labor or otherwise. The Municipality shall further comply with all rules, regulations and licensing requirements pertaining to its professional status and that of its employees, partners, associates, subcontractors and others employed to render the services hereunder. 10. NO DISCRIMINATION: The Municipality expressly agrees that neither it nor any contractor, subcontractor, employee, or any other person acting on its behalf shall discriminate against or intimidate any employee or other individual on the basis of race, creed, religion, color, gender, age, national origin, ethnicity, alienage or citizenship status, disability, marital status, sexual orientation, familial status, genetic predisposition or carrier status during the term of or in connection with this Agreement, as those terms may be defined in Chapter 700 of the Laws of Westchester County. The Municipality acknowledges and understands that the County maintains a zero tolerance policy prohibiting all forms of harassment or discrimination against its employees by co-workers, supervisors, vendors, contractors, or others. 5 �* I* 11. INSURANCE & INDEMNIFICATION: The Municipality shall comply with the insurance requirements contained in Schedule "B" entitled "Standard Insurance Provisions", attached hereto and made a part hereof, including, without limitation, the requirement of naming the County as an additional insured party and providing the County with proof of insurance. In addition to, and not in limitation of the insurance requirements of Schedule "A", the Municipality agrees: (a) that it shall be solely responsible and answerable in damages for any and all accidents or injuries to persons (including death) or property arising out of or related to the use of Equipment issued under this Agreement. The Municipality shall indemnify and hold harmless the County and the State, their officers, employees and agents from claims, suits, actions, damages and costs, of every nature arising out of the issuance of the Equipment (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement which arise out of this Agreement, and to bear all other costs and expenses related thereto. The Municipality may, in lieu of procuring and maintaining the aforesaid insurance, elect to obtain such coverage through a program of self insurance, which coverage and program shall be in accordance with generally accepted standards for similarly situated entities and approved by the County's Director of Risk Management. 12. NOTICES: All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or sent by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by overnight courier), to the respective addresses set form below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on ihe date of receipt 6 �542 I To the County: Commissioner Department of Emergency Services 4 Dana Road Valhalla, New York 10595 With a copy to: I County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 To the Municipality: 13. ENTIRE AGREEMENT: This Agreement and its attachments constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous negotiations, commitments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. 14. ENFORCEMENT: This Agreement shall not be enforceable until I signed by both parties and approved by the Office of the County Attorney. 15. INDEPENDENT CONTRACTOR: The Municipality is an independent contractor and may neither hold itself out nor claim to be an officer, employee or subdivision of the County or State nor make any claim, demand or application to or for anyrightbased upon any different status. �54H . • t I 16. COUNTERPARTS; This Agreement may be executed simultaneously in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. This Agreement shall be construed and enforced in accordance with the laws of the State of New York. 17. CONFLICT: In the event of any conflict between the terms of this Agreement and those of its attachments, the terms of the Agreement shall control. IN WITNESS WHEREOF, The County of Westchester and the Municipality have caused this Agreement to be executed. THE COUNTY OF WESTCHESTER I By:_ Patrick T. Kelly, RE. Commissioner of Emergency Services By:_ (Name and Title) Authorized by the Westchester County Board of Legislators by Act No. 97-2003 adopted. on the 5th day of May 2003. Authorized by the Westchester County Board of Acquisition and Contract on the 22nd day of May, 2003. Approved as to form and manner of execution: Approved as to form: Assistant County Attorney The County of Westchester S/I/des/4719 l/Spccialized Equip. Agmt - No Sched 03 8 I �\.W 544 MUNICIPALITY'S ACKNOWLEDGEMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On this day of , 2003, before me personally came , to me known, and known to me to be the • o f ; "•. - the municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he, the said and that he is : resides at of said municipal corporation. Notary Public County �545 r CERTIFICATE OF AUTHORITY (Municipality) i, : : (Officer other than officer signing contract) certify that I am the (Title) (Name of Municipality) of the (the"Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution of the Municipality, (Title of such person), that said agreement was duly signed for on behalf of said Municipality by authority of its (Town Board, Village Board, City Council) thereunto duly authorized, and that such authority is in full force and effect at the date hereof. (Signature) STATE OF NEW YORK ) ss.i COUNTY OF WESTCHESTER) On this day of , 2003, before me personally came whose signature appears above,tome known, and know to be the of ___ : (title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said '' • • •• ; resides at ' , and that he is the of said municipal corporation. (title) Notary Public 2 County �*'¥ 546 I SCHEDULE "A" STANDARD INSURANCE PROVISIONS (MUNICIPALITY) i 1. Prior to commencing work, the Municipality shall obtain at its own cost and expense the required insurance from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better, and shall provide evidence of such insurance to the County of Westchester, as may be required and approved by the Director of Risk Management of the County. The policies or certificates thereof shall provide that thirty days prior to cancellation or material change in the policy, notices of same shall be given to the Director of Risk Management of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies. All notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Department of Risk Management of the County of Westchester for approval and submit a certificate thereof. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. All property losses shall be made payable to and adjusted with the County. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the County of Westchester. 2. The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the "Special Conditions" of the contract specifications): I (a) Workers* Compensation. Certificate form C-105.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." (Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits' Policy, or both, a temporary permit may be issued if the employer completes form C-105.2 in duplicate. A copy of form C-105.2 is sent to the Worker's Compensation Board, Information Unit for investigation and report) �547 If the employer is self-insured for Worker's Compensation, he should present a certificate from the New York State Worker's Compensation Board evidencing that fact. (b) Employer's Liability with minimum limit of $100,000. (c) General Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and $100,000 for property damage or a combined single limit of $1,000,000 (cs.l), naming the County of Westchester as an additional insured. This insurance shall indicate on the certificate of insurance the following coverages: (i) Premises - Operations, (ii) Broad Form Contractual. All Contracts involving the use of explosives and demolition shall provide the above coverage with elimination of the XCU exclusion from the policy, or proof that XCU is covered. (d) Automobile Liability Insurance with a nunimum limit of liability per occurrence of $ 1,000,000 for bodily injury and a minimum limit of $ 100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless Gtherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages: (i) Owned automobiles, (ii) Hired automobiles, (iii) Non-owned automobiles. (e) Professional Liability insurance with niinimum limit of liability per occurrence of S1,000,000/$3,000,000 aggregate. 3. All policies and certificates of insurance of the Municipality shall contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County of Westchester (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester. (c) The insurance companies issuing the policy or policies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Municipality. 2 �i-fcd 548 l f\ — -9'* Meeting Date: 11/25/03 Resolution #: 1 # 2 ^ 0 3 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Parking Permit Fees I I Be it enacted that thefollowingfee schedule for monthly parking permits shall take full force and effect on January 1, 2004: Parkina Lots Monthly Fee Andrews Lane $30.00 Beekman Avenue - Day $50.00 Beekman Avenue - Night $30.00 Beekman Morse $30.00 Continental Street $30.00 Cortlandt Avenue $30.00 Elm Street $30.00 Hudson Street $30.00 Riverside Drive $30.00 Philipse Manor Train Station $20.00 . VaUeyStreet $30.00 rnrctpp THFt>i-ioo Seconded bv: Trusteee . ^ ^ ^ • • ^ . ^ ^ S ^ - ^ S ^ ^ ^ S ^ ^ ^ ^ ' i ^ �549 ,-:.•(' I f>-(* Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission GDC Fund Application Whereas, the upon review and recommendation of the Village Administrator, the Board of Trustees of the Village of Sleepy Hollow is desirous of submitting an application for funding from the Ginsburg Community Fund as annexed hereto; Now, Therefore, Be It Resolved that, the Village Board herein authorizes the Mayor to submit the attached Application and to take other such steps as are necessary to effectuate the intent of this resolution. Moved by: Trustee S p o t a , Seconded by: Trustee G r a l a »Vote: Unanimous Resolution# 1 1 / 2 2 7 / 0 3 , D a t e : November25,2003 I I .~-- J ,t-wt^-iS<BAi^Tii^!;ii=.ie & 5^^^ �550 U<: DEADLINE: DEC 1s1 & APR 1st GDC GINSBURG COMMUNITY FUND APPLICATION Organization Name V i l l a g e of S l e e p y Hollow Amount Requested $7,500.00 Organization Legal Name V i l l a g e of S l e e p y Hollow 28 Beekman A v e n u e S l e e p y H o l l o w . NY 10591 Address Name of Executive Director Dwight H. D o u g l a s , V i l l a g e Contact Name and Title Same a s a b o v e Phone 914-366-5105 FAX 914-332-7074 Administre Email Dwightdouglas55@aol.c Check the GDC Community Fund Priority that applies: - - - - • Arts, Culture and Music .-. Concert ..--.--,.- _-•.•-.,.-... .-.- -...-.. Competitions-- . - . - • . - Program Support Scholarships & Training Programs Environmental Improvements Tourism Initiatives Beautification Programs Water-based activities Pedestrian-transit links Total annual organizational budget and fiscal year Project or capital budget (if applicable) The period this grant will coven . • • • - Community Revitalization - .-•Facade and Streetscape Programs Flower Villages Program Neighborhood beautification Street Fairs & Special Events Signage & Graphic Design Marketing Programs -.- V vS Affordable Housing Research Surveys Planning $10,000,000.00 N/A S i x Months On a separate page, submit a description of how the grant money will be used that includes:.-- -• \ . ..... ''.'->-'---.--. -.- A.-pj Your organization's mission " " w-.7 -:j •;': B.:.. Proposal summary. Include the name of the project: orcapitaf . . . . . -•v---;----camp^jgn:-jf-app|jCa|j|e-#•'•-•-;. -••;;-_:-'-'.".;. C. . The proposal's target population, constiUients, and geographic communities Mail to: Susan Wilson, Ginsburg Development Corp 245 Saw Mill River Road, Hawthorne, NY 10532 FAX: 914-742-5109 �55£ I VILLAGE OF SLEEPY HOLLOW GINSBURG COMMUNITY FUND APPLICATION MARKETING SIGNAGE & GRAPHIC DESIGN A. Organizational Mission Information of Village of Sleepy HoHow. The instant application is a submission from the Village of Sleepy Hollow, a municipal government which provides a full range of services. The Village has I been planning for and is now in the midst of a major redevelopment of its Hudson River Waterfront. Key personnel involved in the municipal operations as they effect redevelopment are: Mayor Philip E. Zegarelli Village Administrator Dwlght H. Douglas Planner- the Firm of Saccardi & Schiff (Dave Smith) B. Background The Village of Sleepy Hollow is a closely knit community of 9,200 people with a main shopping corridor on Beekman Avenue. In 1996, the General Motors -. ("GM'O plant, the principal employer for the VQage and an important employer in the region closed. By the year 2000, the sits had been cleared and almost 100 acres of water Hunt land made available for redevelopment A comprehensive proposal to develop the GM site located at the base of Beekman Avenue, I �5 s# been submitted and includes 1,500 new housing units, a new hotel with restaurants, 175,000 square feet of retail/commercial space and nearly 100,000 square feet of office space. A new train station is also part of this initial plan submission. The Village is seeking to develop an enhanced streetscape design along Beekman Avenue for the five block section which connects the waterfront redevelopment site to the existing commercial core on Beekman Avenue. B-l. The Village is seeking funding from the Ginsburg Community Fund to assist in designing a banner which will be located on the westerly section of Beekman Avenue (see map) up to and including the Beekman Avenue Bridge which crosses the Metro North Train tracks. As part of the grant, prototype banners will be produced numbering approximately three to four to be installed by the Department of Public Works work force on existing light poles, TraveRng west on Beekman Avenue, the banner design should convey the approaching Hudson River waterfront which becomes visible as you near the Beekman Avenue bridge while enhancing the visual quality of this section of Beekman Avenue which is a mixture of residential and some limited commercial uses. Upon completion and installation of the prototype banners, the Village would seek to utilize its own capital funds to install banners over the remaining section of "west* Beekman Avenue. �553 B-2. The Village of Sleepy Hollow previously met with commercial property owners and businesses along the main commercial ^triangle" of the Village (see attached section of August 2001 "Business Ouster Action Plan"). The triangle includes Beekman Avenue, Valley Street and Cortlandt Street and properties within a block of those streets. As part of the study that was funded through the Westchester County Planning Department, the business owners identified a niche that the commercial business sector could focus on: restaurant row/food service establishments. Said niche would benefit from a comprehensive marketing approach to take advantage of the substantial influx of tourists who come to the Philipsburg Manor Restoration and other historic sites in the area. The first step in this comprehensive marketing plan Is the development and production of a brochure which lists the food establishments in the Village and helps to promote the diverse dining opportunities that presently exist Once produced, brochures would be available at the Philipsburg Manor Restoration, which is the soie launching point for access to Kykuit, as weH as located at Village Hall, The Writer's Center and in the inclvidual restaurant establishments. The development of the brochure will seek both to enhance the business volume for the subject commercial establishments and to protect the existing businesses �554 from the future competition which may exist on the GM sites when it is redeveloped, Target Population, Constituents, and Geographic Communities. The banners are intended to benefit principally that section of Beekman Avenue on which they will be installed beautifying this area and enhancing its future commercial potential. Additionally, the banners will serve to announce the arrival at the important waterfront redevelopment and connect the existing Beekman Avenue commercial core to the new development. The food establishments in the inner Village area serve a diverse ethnic population in the immediate neighborhood as well as on a presently very limited basis reaching out to a broader area. The project is located principally in Census Tract 116 with a population of 5,345 persons^46.06% of which are of tow and moderate income. . �», i 555 I jteekman Business Banner Locations DMrictSMy VNTf •AK**LL-MICHALO«SKI ASSOCIATKS. �a;;^ 556 i . i - BUSINESS CLUSTER ACTION PLAN BEEKMAN AVENUE BUSINESS AREA SLEEPY HOLLOW, NEW YORK PREPARED FOR: THE VILLAGE OF SLEEPY HOLLOW .-? '.-••:. - B Y : - <.:. • - - . ' . -: HARRALL-MICHALOWSKI ASSOCIATES WITH: MLONE AND MACBROOM INC. AUGUST 2001 — EXCERPT �557 • • < . « * those dollars being spent on items generally found in the Beekman Avenue Business Area. That represents 29% of the annual average household income, and is an understatement for two reasons. First, the average household income is a pre-income tax figure, while the expenditures is in after tax dollars. Second, the list of goods and services above was not inclusive in that there are other goods sold or services performed in the study area that were not listed. The point of the brief analysis is simply that within a small geographic area of relatively small stores and offices, a large portion of the goods and services demanded by a household on average can be supplied. If Sleepy Hollow pursues a course to make itself known as a unique commercial center that augments the existing historical attractions and prepares to capitalize on the soon to be open to the public Hudson River at the end of Beekman Street, the local business will only increase their market share of sales of goods within the region. Special Attractions Within Sleepy Hollow and a 5-mile radius surrounding the Village are a number of historic sites that attract many visitors to the area each year. Attractions such as these create a potential source of visitors to the general area; visitors that can be drawn to the Beekman Avenue Business Area for activities such as dining and shopping. A list of the historic and other attractions include: Attraction Washington Irving's Sunnyside Philipsburg Manor Van Cortlandt Manor •. Kykuit, The Rockefeller Estate The Union Church of Pocantico Hills. Lyndhurst The Old Dutch Church: National Landmark The Old Dutch Burying Ground Patriot's Park: Revolutionary War Spy Capture Center The Horseman' Trail: Legendary Walking Tour Battle Hill: Revolutionary War Monument and Lunette Washington Irving's Grave William Rockefeller Mausoleum Location Tarrytown Sleepy Hollow Croton-on-Hudson Pocantico Hills Pocantico Hills Tarrytown Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Business Ouster Action Plan Beekmmm Avenme Business Area �\ 558 i * --'• I Hudson Valley Writer's Center Rockefeller State Park Preserve Kingsland Point Park: On the Hudson 1883 Lighthouse Fremont Fountain The Phelps-James House Rockwood Hall Park Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow Sleepy Hollow In addition to the existing attractions, in the upcoming years the redevelopment of the former GM site will occur. This redevelopment will undoubtedly include a plan to create a greenway along the Hudson River. This newfound public access to the river will attract new visitors that would pass directly through the Beekman Avenue Business Area. Competing Business Clusters There are commercial clusters within the area surrounding Sleepy Hollow, the most significant of these is in Tarrytown. Tarrytown has a mature, well developed central business district providing services, retail, and restaurants to both residents and outsiders. However, it is not so large in size that it would impede possible commercial expansion opportunities in Sleepy Hollow. This is true because the income levels and spending power associated with Westchester County as detailed above create a substantial demand for. goods and services. - The success of the Beekman Avenue Business District will be measured by its ability to provide goods and services attractive to market area consumers and to provide such in a pleasant shopping environment. - Recommended Market Niches or Clusters . f . : , . . . , . . In the development of a niche or cluster market plan there are several questions to be asked. • What are the physical configurations and design advantages of the retail location? • What is the socioeconomic nature of the market area in terms of purchasing potential? • What are the competing retail locations for this purchasing potential? • What are the untapped markets and market niches? Btamess Cbuter Action, TUm 10 lAwtmmeBmtmessArm �559 • . « . * ' • What can be done to make a retail site best positioned to capture market potential? In answering these questions for the Beekman Avenue Business Area, we believe that there are several indicators supporting the pursuit of a specialty, ethnic themed business and service niche market. This opinion is based on the following answers to the questions: • The physical compactness and pleasant streetscape of the Beekman Avenue Business . Area supports a pedestrian based European or Latin Village shopping and dining experience. Browsing for retail goods, services and eating/drinking is encouraged by this environment. The photograph at the left is an example of this pleasant environment. • People Friendly Environment The socioeconomic characteristics of. the market area are very supportive of a specialty, ethnic themed niche. The immediate neighborhood population is an ethnically diverse tapestry with a vibrance that both sets the mood for the area and supplies a walk to consumer market. The broader market area within 5 miles of. Beekman Avenue and beyond is populated by a high income demographic with a spending index for retail purchases- and dining out significantly above the national average. This demographic has been proven to be one which seeks unique experiences and can support a variety of ethnically themed products. • The most immediate retail competition is Main Street and Broadway in Tarrytown. While this business area competes within the same market it is evolving differently. The retail and service mix tends to be more traditional with grocery, drugstore, services and retail most typically found as Main Street There is a segment of uniqueness related to antique stores and entertainment at the old theatre, but it is a much different area than the Beekman Avenue L BmsimessChaterActwmFlmH . 11 �5QQ Business Area These two areas should not be viewed to be in competition, but rather in concert to serve a diversity of consumer demand in the market area. • Untapped markets and niches exist in the current market area due to a lack of product to attract consumers; in the emerging tourist sector due to a lack of making connections and marketing; and in the future to take advantage of development of the GM site. All three of these markets are prime for an ethnic based niche market mix. The current market has the income and spending patterns; the tourist market is by definition adventuresome and looking for new experiences; and the GM site development will attract high income households with the closest goods and services to be available in the Beekman Avenue Business Area. • The things that can be done to best position the Beekman Avenue Business District to capture market potential are within the control of the business and property owners in a partnership with the Village. First there must be organization that allows the Beekman Avenue Business Area to be managed and marketed like any successful retail/service center. Secondly, a clear agenda with specific actions must be agreed upon and pursued. Later in this report, specific recommendations and actions are presented for consideration in this regard. ~- ' . : - . - • • • • • . - - .- Bmsmtss Cb&tr Actio* Mm BetbmmAwtmmBmsmtnArm �561 I Meeting Date: 11/25/03 Resolution^: 11/228/03 Be it resolved that the Board of Trustees, upon approval of the Westchester County Department of Human Resources, does hereby eliminate the title of Park Groundskeeper and confirms the Mayor's appointment of Daniel Gallagher, 28 Pine Street, Sleepy Hollow, New York to the title of Laborer in the Public Works Department at the same annual salary of $47,726.00. All other terms and conditions remain the same. Moved:Trustee Grala Seconded: Trustee Zieja Vote:Unanimous Meeting Date: 11/25/03 Resolution #: 11/229/03 Be it resolved that the Board of Trustees does hereby approve the request of Haig Bohigian, 225 Hunter Avenue, Sleepy Hollow to build a stone wall on village property starting on the left side of his driveway running 66 feet west to his boundary line. Moved:Trustee Zieja Seconded:Trustee DiFelice Vote:Unanimous I .- K_i:~t^. j . nnj,i.>C „-si. * S > M . +• jt^ja4»t.*uoi»> faei^rfmiceesofcvwji' JUKw..si£JtaftLJijU^itiJ»l*ifcjS^S"Sifr;3s*jWBas»l£ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2003 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2003-11-25 Subject The topic of the resource Board of Trustees Minutes-2003 Date A point or period of time associated with an event in the lifecycle of the resource 2003 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text